Caroline County, Virginia Request for Proposals Project 25 Radio ...

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UHF/700 MHz P25 Radio Communications SystemRequestion for ProposalsCaroline County, Virginia11.3 StagingA. Each individual assembly or equipment unit shall undergo factory testing prior toshipment.B. Standard factory test documentation, documenting the tests performed andindicating successful completion of testing shall be submitted to the County.C. System Staging:1. The complete system shall be staged and tested at the factory, in theUnited States, to the greatest extent practical. The intent of the staging testsis to demonstrate to the County that the system is ready for shipment andinstallation.2. The Staging Acceptance Test Plan, documenting tests to be performedduring Staging, shall be approved by the County prior to System Staging.3. The SELECTED VENDOR shall provide all necessary technical personnel,and test equipment to conduct staging tests. All deviations, anomalies, andtest failures shall be resolved at the Vendor's expense.4. The SELECTED VENDOR shall use an approved Staging Acceptance TestPlan (SATP). It is expected that the SATP has been performed and all testshave been successful before the County witnesses the official SATP. TheSATP shall be signed and dated by the Vendor and County representativesfollowing completion of all tests. All tests in the SATP shall be marked aseither pass, fail, or pass qualify.5. Failed tests shall be documented, corrected, and retested. All defectivecomponents shall be replaced and retested. Defective components thatcannot be corrected shall be replaced at the expense of the Vendor.6. Retest of individual failed SATP tests or the entire plan shall be at theCounty’s discretion.7. The fully executed, completed and signed SATP document shall beprovided to the County.11.4 System InstallationA. Installation shall consist of a complete, tested, system to include placement ofassociated cabling, appropriate system layout and terminal connections. TheSELECTED VENDOR shall provide associated power supplies and any otherMay 27, 2011 Page 87 of 134
UHF/700 MHz P25 Radio Communications SystemRequestion for ProposalsCaroline County, Virginiahardware, adapters and or connections to deliver a complete operable system tothe County at the time of acceptance.B. All installations shall be performed by factory authorized or SELECTEDVENDOR affiliated service shops. Other shops or installers may be used uponmutual agreement between the County and the SELECTED VENDOR. Qualified,adequately trained personnel familiar with this type of work shall perform allinstallations. Vendors shall provide the names of the service shops, a summaryof their experience and a list of five references (minimum) for each proposedshop.C. Prior to the start of the system installation the SELECTED VENDOR shallparticipate in a mandatory project site survey with the County’s representative toconfirm actual equipment location within each space. At that time the exactequipment locations will be determined and documented by the SELECTEDVENDOR.D. The INSTALLATION CONTRACTOR shall coordinate with others, asappropriate, to confirm that any prep work that affects the installation of the basestation equipment, such as tower work, coring, bracing, conduit, electrical, etc., iscomplete before final inspection.E. The SELECTED VENDOR shall provide and pay for all materials necessary forthe execution and completion of all work. Unless otherwise specified, allmaterials incorporated into the permanent work shall be new and shall meet therequirements of this RFP. All materials furnished and work completed shall besubject to inspection by the County or the County’s Engineer.F. Equipment supplied as spare equipment may not be used for installation of theproposed system. All spare equipment must be supplied in an unused condition.G. All equipment and devices shall be cleaned internally and externally, and alldamaged finishes shall be repaired.H. Worksites shall be left neat and broom swept upon completion of work each day.All shelter floors will be thoroughly cleaned and all scuff marks and abrasions willbe removed prior to acceptance. All trash shall be removed weekly.I. Inspection:May 27, 2011 Page 88 of 134
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Caroline County, Virginia Request for Proposals Project 25 Radio ...

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