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TABLE 5.9.1 – Sick leave 1 January 2007 to 31 December 2007 Salary Band Total days 166 DCS Annual Report 2007/08 % days with medical certification Number of Employees using sick leave % of total employees using sick leave Average days per employee Estimated Cost (R’000) Highly skilled supervision (Levels 9-12) 16 559.5 82.7 1 849 5.2 9 10 927 Senior management (Levels 13-16) 755 81.6 117 0.3 6 1 497 Contract (Levels 1-2) 5 100 1 0 5 1 Contract (Levels 3-5) 43 88.4 3 0 14 8 Contract (Levels 6-8) 184 65.2 27 0.1 7 80 Contract (Levels 9-12) 449 83.3 56 0.2 8 442 TOTAL 361 159 83.8 35 290 100 10 128 981 TABLE 5.9.2 – Disability leave (temporary and permanent) 1 January 2007 to 31 December 2007 Salary Band Total days taken % days with Medical certification Number of Employees using disability leave % of total employees using disability leave Average days per employee Estimated Cost (R’000) Lower skilled (Levels 1-2) 27 100 1 0.2 27 5 Skilled (Levels 3-5) 1 415 100 45 11.2 31 338 Highly skilled production (Levels 6-8) 17 777 100 342 84.9 52 7 383 Highly skilled supervision (Levels 9-12) 1 195 100 14 3.5 85 909 Contract (Levels 9-12) 18 100 1 0.2 18 18 TOTAL 20 432 100 403 100 51 8 653 Table 5.9.3 summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service. TABLE 5.9.3 – Annual Leave 1 January 2007 to 31 December 2007 Salary Bands Total days taken Average per employee Lower skilled (Levels 1-2) 287.76 12 Skilled (Levels 3-5) 243 877.32 19 Highly skilled production (Levels 6-8) 717 597.44 27 Highly skilled supervision (Levels 9-12) 60 025.24 25 Senior management (Levels 13-16) 4 276 23 Contract (Levels 3-5) 89 22 Contract (Levels 6-8) 487 16 Contract (Levels 9-12) 1 043 13 TOTAL 1 027 682.76 25
TABLE 5.9.4 – Capped leave 1 January 2007 to 31 December 2007 Salary Bands Total days of capped leave taken Average number of days taken per employee Average capped leave per employee as at 31 December 2007 Skilled (Levels 3-5) 392 4 13 Highly skilled production (Levels 6-8) 23 763 7 49 Highly skilled supervision (Levels 9-12) 1 588 8 65 Senior management (Levels 13-16) 105 6 89 TOTAL 25 848 7 50 TABLE 5.9.5 – Leave payouts for the period 1 April 2007 to 31 March 2008 The following table summarises payments made to employees as a result of leave that was not taken. REASON Total Amount (R’000) Number of Employees Average payment per employee Leave payout for 2007/08 due to non-utilisation of leave for the previous cycle 37 9 4 111 Capped leave payouts on termination of service for 2007/08 5 850 1 194 4 899 Current leave payout on termination of service for 2007/08 1 042 298 3 497 TOTAL 6 929 1 501 4 616 5.10 HIV and AIDS & Health Promotion Programmes TABLE 5.10.1 – Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Key steps taken to reduce the risk Health Care Workers • Educational and awareness Presentations to new recruits; • Educated awareness on universal precautions and post exposure prophylaxis. Correctional officials i.e. working in correctional centres • Presentations to new recruits. • Education and awareness on post exposure prophylaxis quarterly intranet messages on new trends and developments. • Employee Health and Wellness national workshop to provide feedback on the baseline audit. TABLE 5.10.2 – Details of Health Promotion and HIV and AIDS Programmes (tick the applicable boxes and provide the required information) Question Yes No Details if yes 1. Has the department designated a member of the SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations 2001? If so provide her/his name and position. 2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and well being of your employees? If so indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. x Mr PA Bhoodram Director HR Support. (HIV and AIDS is a sub-component within a Directorate HR Support). x There is only one national HIV and AIDS co-ordinator for personnel at ASD level. EAP’s assist with counselling on HIV and AIDS. There are 18 EAPs nationally. The annual budget is approximately R 2.8 million. DCS Annual Report 2007/08 167
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Department of Correctional Services
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Submission of the annual report to
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Management Structure 01 02 03 04 05
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compromise gains we made in advanci
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and orientation and appropriate pla
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• • • • • • • • •
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parole, and on the facilitation of
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Comparison of significant and prior
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Comparison of significant and prior
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with an overall downward trend and
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Strategy Outputs Strategy A.1.2: Al
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Strategies Outputs Strategy A.2.2:
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Strategies Outputs Service delivery
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Strategies Outputs Integrated Techn
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Purpose: Provide safe and healthy c
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Strategies Output Strategy B.1.2: D
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Purpose: Provide needs-based correc
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Strategies Output Strategy C.1.2: P
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Strategies Output Reasons for Non-a
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Strategy Output Strategy D.1.2: Pro
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Strategy Output Strategy D.1.3: Pro
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Strategy Output Output Performance
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2.5.5 Programme 5: Development Purp
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Strategy Output Strategy E.1.2: Enh
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Strategy Output Output Performance
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Summary of targets exceeded, detail
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Strategies Outputs Strategy F1.2: E
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2.5.7 Programme 7: Facilities Purpo
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Programme/ Subprogrammes Strategy G
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The quality of in year management a
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DEPARTMENT OF CORRECTIONAL SERVICES
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Matter of governance Audit committe
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3.3 Interest and rent on land Inter
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