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2.5 Programme Performance 2.5.1 Programme 1: Administaration Purpose: Provide the administrative, management, financial, ICT, research, policy coordination and good governance support functions necessary for all service delivery by the Department and in support of the functions of the ministry. Measurable Objectives A.1 To provide effective and efficient financial and supply chain management A.2 To ensure effective and legally sound policy compliance and corruption free management of Correctional Services A.3 To improve the human resource capacity and management to enable the Department to fulfil its mandate A.4 To ensure effective knowledge management through improved information management systems, information communication technology solutions, and services in order to ensure information driven decision-making A.5 To improve DCS service delivery through involvement in the international arena, cluster, and parliamentary liaison A.6 To provide platforms and services aimed at meeting information and communication needs of the public and the department A.7 To ensure effective strategic, operational and financial planning, compliance improvement, service delivery improvement, effective monitoring and evaluation, improved risk assessment & mitigation, appropriate operational management coordination and improved management of priority projects within DCS Service Delivery highlights Key outputs, indicators and targets for the programme administration Measurable objective A.1: To provide effective and efficient financial and supply chain management. Strategy Outputs Strategy A.1.1: Improve organisational compliance with financial and supply chain management legislation, policies and procedures 20 DCS Annual Report 2007/08 Compliance with the requirements of financial and supply chain management principles Service delivery indicators Reduced audit qualification matters on financial and supply chain management emanating from the departmental Audit Report Increase in number of trained financial and supply chain management personnel in Head Office and all 6 Regions by 60%. Actual performance against target Target Actual Completed Asset Register • All offices and centres conducted an asset verification process and compiled an asset register Increase in number of trained Financial and Supply Chain Management personnel in Head Office and all 6 Regions by 60%. • 1 600 officials were trained in Finance and Supply Chain Management an increase of 59.3% from the previous financial year
Strategy Outputs Strategy A.1.2: Align and improve procurement processes and contract management Service delivery indicators All regions and head office having financial and supply chain management personnel capacity Promote, monitor and evaluate affirmative procurement. Creation of the database of all contracts Actual performance against target Target Actual All regions and head office having financial and supply chain management personnel capacity Promote, monitor and evaluate affirmative procurement. Creation of the database of all contracts • • • • • • • • • • • Financed posts 223 Filled posts 154 Vacant posts 69 30.9% vacancy rate. Contracts awarded to HDI’s: 1 183 contracts awarded in total to the value of R930 082 189 633 contracts awarded to black enterprises (including black women) to the value of R635 477 383 428 contracts awarded to black women-owned enterprises with a value of R269 114 815 122 contracts awarded to white women-owned enterprises with a value of R25 489 991 374 contracts awarded to non-HDI enterprises to the value of R74 144 711 Database of all contracts is available Measurable Objective A.2: To ensure effective and legally sound policy compliance and corruption free management of Correctional Services Strategies Outputs Strategy A.2.1: Enhance measures to combat and prevent corruption, fraud and serious maladministration. Corruption, fraud and serious maladministration cases investigated and reports with recommendations for disciplinary hearing and or prevention intervention made to code enforcement and management / the Department Service delivery indicators Reported cases investigated • • Actual performance Hundred and eighty-three (183) cases have been received from different sources. • 116 corruption cases; • 31 fraud; • 23 theft; • 13 serious maladministration and • 118 cases were finalized. • 27 cases were referred to Code Enforcement Unit implicating 57 officials. The Qalakabusha escape where ten high-risk offenders escaped from the centre was investigated and was finalized within a period of two months. Recommendations were made for the discipline of sixteen (16) officials who were responsible for security at the time of the incident. The outcome of the second phase of the investigation focusing on management culpability recommended disciplinary action against managers who neglected their line function responsibilities. DCS Annual Report 2007/08 21
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Demographics Number of beneficiarie
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