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Strategy Output 68 DCS Annual Report 2007/08 Output Performance Measure/ service Delivery Indicators. Target Number of workshop products produced. Timber: 19 311 units 63 731 units* Textile: 1 786 085 units 1 740 912 units* Steel: 78 169 units 164 530 units* Bread: 2 342 490 loaves 1 537 702 loaves Attainment of Directorate specific Service Level Standards. Actual Performance Against Target Service Level Standards monitored monthly by means of different technical, production and financial reports, the different Agricultural and Production Workshops spreadsheets models as well as Agric MIS. Deviations were monthly brought to the attention of the regions. Monitoring and Evaluation visits were conducted on at least one occasion on all the production workshops and correctional centre farms. Production objectives for agriculture were set and attainment was monitored whilst Master Schedules for wood, steel and textile workshops were compiled and execution was monthly monitored. The following courses were presented to enhance service delivery: • Two Bio-Security courses were presented to 67 agricultural technicians of all regions to raise awareness and to implement Bio-Security Programmes to decrease mortalities. • Three Magic 8 training courses were presented to new agricultural users in order to enhance data integrity and the quality of management information. • One Magic 8 training course was presented for 20 production workshops officials with the same aim. • 147 artisans and agricultural technicians were trained as Occupational Health and Safety Representatives.
Summary of targets exceeded, detailing factors that enabled good performance: Targets for pork, red meat, eggs and fruit production were exceeded; the enabling factors responsible for this improved performance were increased productivity of the different units in comparison with the previous financial year. The targets for wood, steel and textile production were exceeded and can mainly be attributed to good marketing within the Department. The textile, wood and steel production exceeded the previous production, whilst bread production is on the same level as during the previous financial year. The target for provision of SRAC programmes was exceeded through the introduction of new programmes, e.g. Memorandums of Understanding with National Federations, acquiring expertise of Service Providers in building capacity, i.e. training and development. During the 2007/08 financial year, specific efforts were placed on the provision of literacy tuition / Pre-ABET classes to illiterate offenders. The aim was to provide illiterate offenders with a foundation to more easily progress within the ABET band. These interventions will continue as a compulsory part of the formal education curriculum for all illiterate offenders. The following factors had a positive impact on the number of offenders participating in skills development programmes: • • • Timeous receipt of an increased budget from the National Skills Fund through the Department of Labour. Better and effective marketing of skills programmes through monitoring and evaluation visits. Joint implementation approach on NCV by both Skills development practitioners and Formal Educators. Reason(s) for targets not achieved: The targets for the following products were not achieved: vegetables, milk and chicken. The reason for not attaining the targets for vegetable production activities was due to the insufficient number of offenders available during the peak growing season (from October to January). Although chicken production increased from the previous financial year (863 730 kg), it is still suffering from the effects of the outbreak of New Castle disease in South Africa with the consequential poor availability of day old chickens. The Department was only successful in finalizing tenders for the supply of day old chickens towards the end of the financial year after two previous unsuccessful efforts to obtain suppliers by means of a national tender. The target for work and development opportunities was not achieved due to the poor availability of functional personnel to guard offenders working on work teams. The decrease in milk production is a concern and can mainly be attributed to inexperienced project officials, the short working day and ineffective management practices. The target for participation in formal education programmes has been reviewed to 22 000 based on the introduction of the National Curriculum Vocation (NCV). During the past, most learners within the Further Education and Training band, enrolled for Grades 10 -12. However, provision was made from the 2007 academic year to allow learners to pursue a career within the National Curriculum Vocation, therefore, the drop in enrolment with regard to mainstream education. As from 2008, all statistics with regard to NCV will be reported under Skills Development. The accurate recording of the number of learners enrolled for Correspondence Studies with the Higher Education and Training band have also created challenges since some learners registered for courses via their families or friends and are not formally recorded. Since the new policy procedures on Formal Education have only been implemented during the year under review, the effects of these procedures and guidelines, specifically with regard to the recording and registering of students for study courses, will only come into effect during the next financial year. Furthermore, the capturing and maintenance of statistics is dependant on manual systems due to the review and update of the Formal Education Management Information System. This created challenges with regard to accurate reporting of statistics and data. The Formal Education system will form an integral part of the Department of Correctional Services’ RDOMS project. Until such a system is running in the Department of Correctional Services, a hand system will be maintained to ensure that information is provided in terms of performance. DCS Annual Report 2007/08 69
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Department of Correctional Services
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Submission of the annual report to
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Management Structure 01 02 03 04 05
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compromise gains we made in advanci
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and orientation and appropriate pla
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parole, and on the facilitation of
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Occupation Employees as at 1 April
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Demographics Number of beneficiarie
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