2009-10 Adopted Budget - City of Hoquiam

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CITY OF HOQUIAM2009-2010 BIENNIAL BUDGET DEVELOPMENTDepartment Budget NarrativeDepartment: Legal Department Director: JohnsonDepartment Number: 04 Fund: 001Program Description: The Legal Department was created in 1991. Prior to that time, the City contracted for legal services with alocal law firm on a part-time basis. The Department currently consists of a full-time City Attorney and a full-time AdministrativeSecretary. The Secretary also serves the Mayor and the City Administrator. Although the Hoquiam Municipal Code allows for thehiring of an Assistant City Attorney, that position has not been filled nor funded by the City. The current City Attorney is SteveJohnson. He has held this position since 1994. He is a graduate of Hoquiam High School (1972) and earned a Bachelor of ArtsDegree from Central Washington State College in 1976, with a major in Law and Justice, and a minor in Psychology. He earnedhis Juris Doctor (Law) Degree from Lewis and Clark Law School, in Portland Oregon, in 1979, and was admitted to the WashingtonState Bar Association that same year. He has practiced law in Grays Harbor County his entire career. The current AdministrativeSecretary for the Legal Department is Robin Smith. Robin is a graduate of Aberdeen High School (1963). She obtained anAssociate of Arts Degree from Grays Harbor Community College in 1971, and has lived and worked in Grays Harbor County mostof her life. She has held her current position since 1995. The City Attorney represents the City in all criminal cases brought by theCity in Hoquiam Municipal Court. These cases include gross misdemeanors, misdemeanors, civil infractions, and traffic infractions.The City Attorney also represents the City in civil cases brought either for or against the City. In certain situations, the City’s liabilityinsurance pool (WCIA) retains a private attorney to represent the City in lawsuits brought against the City. In those situations, theCity Attorney is responsible for monitoring the case, and working with the private attorney and other City employees involved in thelitigation. There are currently two lawsuits pending against the City which fall within that category. In addition, there are severalother cases in which a claim for damages has been made, but a lawsuit has not been filed. Also represents the City’s interests withrespect to workmen’s compensation and unemployment compensation claims filed against the City. Responsible for draftingordinances and resolutions for the City Council and Mayor, and for drafting and/or approving the form of all contracts andinsurance policies for the City. Acts as the legal adviser to the Mayor, City Council and the officers of the City including Departmentheads and also advises the Civil Service Commission, the Building Code Council, and other citizen commissions, and attendshearings before those boards. Because the City does not have a Personnel Director or Human Resources Director as mostmunicipalities do, the City Attorney is heavily involved in personnel issues, including hiring procedures, grievances, and disciplinaryactions. This function has been taking up an increasing amount of time, but with the recent addition of the City Administrator, thiswill undoubtedly change. Serves as risk manager for the City. This requires attendance at “Full Board Meetings” of theWashington Cities Insurance Authority (at least one meeting per year is required for each City). It also requires acting as liaisonbetween the City and W.C.I.A., which includes notifications, processing of claims, investigation of claims, and coordination ofrequired training and education of employees. Currently sits as a member of the Loss Control Committee of W.C.I.A., which meets6 times a year to discuss and promulgate risk management policies and procedures for the entire W.C.I.A. membership.Responsible for overseeing the City’s Commercial Driver’s License (CDL) Random Drug Testing Program, through the AWC DrugTesting Consortium. Currently, 18 City employees participate in this program, which is required by federal law. Finally, acts as theLegislative Contact Person for purposes of communication between the Association of Washington Cities (AWC) and the City ofHoquiam during legislative sessions. When issues affecting cities are discussed in the legislature, AWC alerts the City Attorneyand requests an immediate response.The Administrative Secretary is responsible for answering the telephone for the Legal/Administration Department. She isresponsible for all filing, typing and scheduling of appointments and meetings for the Legal Department. She drafts subpoenas andother legal pleadings. She updates municipal code books. She makes all routine purchases of supplies, processing of invoices,and is responsible for bookkeeping paperwork for the Legal Department. In addition, the Administrative Secretary is responsiblefor filing, typing and scheduling appointments for the Mayor.Mission: The mission of the Legal Department of the City of Hoquiam is to provide ethical, high quality and efficient legal servicesto the Mayor, City Council and all Department of the City, and to enhance the quality of life in the City of Hoquiam by aggressivelyand fairly prosecuting violations of the law while protecting and preserving the rights of its citizens.137
CITY OF HOQUIAM2009-2010 BIENNIAL BUDGET DEVELOPMENTDepartment Accomplishments and GoalsDepartment: Legal Department Director: JohnsonDepartment Number: 04 Fund: 0012007-2008 Accomplishments:Reviewed and updated various contracts involving the City. Drafted numerous new contracts for various Cityprojects and transactions, including a new template for public works contracts.Helped resolve lawsuits and claims brought against the City for personal injuries and property damage, incooperation with WCIA.Assisted the Building Department in the successful abatement of several dangerous buildings. Also prosecutednumerous individuals in Municipal Court for accumulation of solid waste, junk vehicles, overgrown vegetation, etc.Filed numerous liens against real property for abatement costs incurred by the City. Several liens were satisfied infull by the property owners or purchasers of the properties.Successfully monitored or performed completion of all risk management requirements mandated by the WashingtonCities Insurance Association for the year 2008, thereby ensuring the City’s good standing in the WCIA and preventingan increase in insurance costs.Assisted local businesses by successfully prosecuting persons in municipal court for thefts of merchandise andservices, for the issuance of “bad” checks, and other property crimes.Assisted in the amendment of several sections of the Hoquiam Municipal Code, such as sections dealing with publicnuisances, and criminal offenses.Assisted the City Administrator and staff in collective bargaining with the City’s three unions.Goals for the 2009-2010Biennium:1. Amend the City’s boundary line adjustment ordinance, to make it easier for land owners to consolidate adjoininglots.2. Amend the City’s Zoning Code (Title 10 of the Hoquiam Municipal Code), to ensure that it conforms to changeswhich will be made by the City Council to the City’s Comprehensive Land Use Plan.3. Completely redraft the City’s sign code, to include more legally defensible regulations dealing with political signsand commercial signs.138
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2009-2010 ADOPTED OPERATING ANDCAPI
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TABLE OF CONTENTSCITY OF HOQUIAMPRE
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CITY OF HOQUIAMORGANIZATIONAL CHART
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"The City of Hoquiam is poised for
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2007-2008 Budget Goals Scorecard &
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also contains an outline of the app
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Hoquiam’s Form of GovernmentHoqui
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History of HoquiamLong before Weste
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City Commissions and BoardsCivil Se
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Budget CalendarThe adoption of a bu
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III. GOALS AND POLICIESThis section
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POLICIESThe City Council developed
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the highest level of service. Durin
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2) Sustain the current level of Cit
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5. Annually each department will re
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4.2 The Finance Department performs
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9.2 Change funds shall be controlle
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IV. REVENUESThis section summarizes
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2. Voted Property Tax LevyAmount %
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Sales Tax AllocationTelecommManufac
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an amount we have determined to be
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is $6,395 and $6,782 respectively.
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help defray policing costs. Cities
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Revenue by FundThis section summari
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Intergovernmental revenues increase
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7,000,000Hoquiam 2009-2010 Budget20
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CITY OF HOQUIAMASSESSED VALUE AND L
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City of HoquiamRevenue Forecasting
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2,500,000City of Hoquiam 2009-2010
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City of Hoquiam 2009-2010 BudgetCem
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City of Hoquiam 2009-2010 BudgetMau
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City of Hoquiam 2009-2010 BudgetStr
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City of Hoquiam 2009-2010 BudgetArt
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City of Hoquiam 2009-2010 BudgetAmb
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City of Hoquiam 2009-2010 BudgetSta
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City of Hoquiam 2009-2010 BudgetGen
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V. FUND SUMMARY SECTIONOverviewThe
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2009-2010 BUDGETALL FUNDS SUMMARYFU
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A. General Fund - #001Overview:The
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CITY OF HOQUIAM2009-2010 OPERATING
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Page 137 and 138: Operating Budget Expenditures and S
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CITY OF HOQUIAM2009-2010 BIENNIAL O
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CITY OF HOQUIAM2009-2010 BIENNIAL B
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DEPT Name: Landfill PostclosureDEPT
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CITY OF HOQUIAM2009-2010 CAPITAL IM
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CITY OF HOQUIAM2009-2010 CAPITAL BU
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2009 2010Beginning 2009-2010 2009-2
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CITY OF HOQUIAM2010 Remaining Debt
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CITY OF HOQUIAM2009-2010 BudgetDEBT
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FUND NUMBER: 401-25DESCRIPTION: Wat
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FUND NUMBER: 401-26DESCRIPTION: Sew
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A. Adopted Utility Rates236
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APPENDIX B2009-2010 Operating and C
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City of Hoquiam2009-2010 Budget Dev
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302 Sidewalk Construction Miscellan
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2009-10 Adopted Budget - City of Hoquiam

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