2009-10 Adopted Budget - City of Hoquiam

4.2 The Finance Department performs the central cashiering function for allvendor fees and registrations.4.3 All cash and check payments shall be immediately brought to the FinanceDepartment window with the proper, pre-numbered Community Servicespayment form.4.4 All checks for vendor fees and registrations should be made out to the Cityof Hoquiam.4.5 A receipt will be provided to the vendor from the Finance Department.4.6 All mail containing checks for vendor fees shall be opened immediatelyand brought to the Finance Department window with the proper, prenumberedCommunity Services payment form on the same day they arereceived.5. Cash Handling Outside of City Hall5.1 Only City employees shall have access to cash and checks and shall becovered under the City's insurance.5.2 Each cash collection point shall have an individual designated as custodianwith specific responsibility for cash handling. Only City employees shall bedesignated custodians.5.3 The number of employees with access to any cash shall be limited toensure internal control.5.4 Physical protection of funds through the use of safes, vaults, locked cashboxes or drawers shall be practiced at all times. Locking cash bags will bemade available to designated events for transport to the FinanceDepartment for daily deposits.5.5 Cash outside of City Hall will be held to an absolute minimum to insureemployee safety and maximize return on investment. Cash shall never bekept overnight outside of City Hall.5.6 Periodic examination, via a physical count or other review of cash funds,may be conducted by authorized personnel not assigned the custodialresponsibility.6. Cash Receipts6.1 All City employees charged with the receipting of special event revenuesshall be provided a copy of the current fee and rate schedule as well as acopy of this policy.6.2 City employees receipting checks as revenue shall request valididentification and document a driver's license on the face of the check.6.3 All cash collection points shall have a permanent collection record, suchas a cash register tap, pre-numbered receipts, or ticket that has the recordof transactions including voids, refunds, or cancellations. All revenuescollected shall have receipts issued at the point of sale or collection,whether hand written or electronically generated.6.4 All handwritten receipts shall be pre-numbered to account for lapses insequence.25