2009-10 Adopted Budget - City of Hoquiam

5. Annually each department will receive an inventory listing of all fixed assets undertheir control. At that time each department is to update the inventory listing andprovide it back to the Finance Department. All discrepancies shall be reportedand explained.6. Verification of the existence of the fixed assets shall be done annually by theFinance Department on a sampling basis by performing a physical inventoryconfirming the existence and location of the items.7. Fixed assets shall be depreciated, if applicable, in accordance with guidelines setforth in the BARS manual.8. All attractive assets shall be tracked and recorded in a database provided by theFinance Department by each department in control of those assets.9. Annually each department will have the attractive asset inventory listing under theircontrol verified by the Finance Department on a sampling basis.10. Attractive Assets cannot be traded, sold, auctioned, gifted, surplussed, or junkedwithout authorization from the Finance Department.Non-Financial PoliciesCITY OF HOQUIAM EVENTS AND FESTIVALS POLICYPURPOSEThe purpose of this policy is to establish responsibility and describe the internalprocesses necessary for a special event or festival.RESPONSIBILITYIt is the responsibility of the Finance Department to ensure that the policy requirementsfor special events and festivals are clearly documented and current.It is the responsibility of the Community Services Department to implement adequateprocedures to ensure adherence to the policy requirements.GENERAL DEFINITIONSCash: For the purposes of this policy, "Cash" may be comprised of coin, currency,checks, money orders, credit card transactions, and electronic fund transfers.Special event: Include any event which is to be conducted on public property or on apublic right of way; and also, any event held on private property which would have adirect impact on traffic congestion; or traffic flow to and from the event over publicstreets or rights-of-way; or which would significantly impact the need for city-providedemergency services such as police, fire or medical aid.23