Enlisted Promotions and Reductions - Soldier Support Institute - U.S. ...

d. When monthly promotion point cutoff scores announcement and SGT/SSG promotion selection by-name lists arereceived from HRC–Alexandria (HRC–St. Louis for USAR), promotions work center will identify and verify thosewho are eligible for promotion and who do not meet the service remaining requirement. The promotion work centerwill establish the suspense date.e. The promotion authority will notify the Soldier in writing—(1) That promotion may be only during the month for which the cutoff score is met.(2) That Soldiers will seek detailed information promptly on available benefits and options from the local careercounselor.(3) Of the established suspense date by which he/she must incur obligated active service for promotion.f. The PROM will publish promotion orders promptly, but not earlier than the effective month, when evidence isreceived (reenlistment or extension document) that the service remaining requirement has been met. The effective dateand DOR will be the date of reenlistment or extension, provided otherwise qualified.g. A Soldier’s separation from the service before fulfilling the service remaining requirement does not invalidate thepromotion if the service requirements were met at the time of promotion.3–33. StepsThe steps for processing service remaining requirements are listed in table 3–15.Table 3–15Processing service remaining requirementsStep Work center Required action1 PROM Receives cutoff scores and by-name list from HRC–Alexandria (HRC–St. Louis for USAR).2 PROM Identify eligible Soldiers.3 PROM Verify remaining service requirement.4 PROM Notify promotion authority of service remaining requirement and set suspense date for Soldierto comply.5 BN HR Notify Soldier of service remaining requirement for promotion. See rules for promoting Soldierswho may be promoted regardless of service remaining requirement.6 PROM a. Receive extension/reenlistment documentation.b. Verify if Soldier is eligible to take action to meet the SRR with servicing Career Counselor.c. If Soldier is ineligible to reenlist or extend to meet the SRR the promotion work center will removethe Soldier’s name from the recommended and by-name lists. Prior to removal see exceptionsto SRR.7 PROM Go to table 3–14, step 4, and continue with process.Section XIVTask: Preparing Promotion Packet for Transfer at Permanent Change of Station (Out-Processing)3–34. Rulesa. The promotion packet is designated as a transfer document which moves with the Soldier upon permanent changeof station (PCS).b. If the Soldier’s verified current promotion points are not reflected on the recommended list during the month ofPCS, the promotion work center will immediately post to the automated system. A copy of the promotion point updatescreen will be placed in the Soldier’s promotion packet. If the promotion work center cannot post the promotion pointsto the automated system, a statement will be issued by the promotions work center to verify the Soldier holds valid liststatus and will include the total promotion points and points date.c. The promotion packet as described in this chapter will, after being physically inventoried and verified with theSoldier as complete, be sealed in an envelope by the promotions work center clerk. The promotions work center/IOPRclerk will ensure that there is a block for the promotion packet on DA Form 137–2 (Installation Clearance Record) andinitial that block. The envelope will be given to the Soldier.d. The Soldier will initial the appropriate block of DA Form 5123 (In-and Out-Processing Records Checklist)verifying receipt of a complete promotion packet. A copy of DA Form 5123 will be retained by the in/out processingwork center for 1 year to ensure an audit trail.3–35. StepsThe steps for preparing promotion packets for transfer at PCS (out-processing) are listed in table 3–16.AR 600–8–19 • 20 March 200845