2018 Adopted Annual Operating & Capital Improvement Budget

FLEET MANAGEMENT
Variance Justification
Personnel (-$83,342): The categories that are directly controlled at the department level are overtime and
communication allowance.
Communication Allowance (-$180): Changes in this line item are based on updated costs for cell
phones and whether the employee chooses a City-issued device or a stipend.
Purchased Services (-$39,220):
Repair/Maintenance Services: (-$40,762): The variance is due to a $43,000 decrease in outsourced
repair services of vehicles associated with phase two of a three phase project to repaint vehicles. A
decrease of $2,600 in car wash services based on previous actual expenditures, and an increase of
$10,000 in outsourced repairs to Village equipment. The variance is also attributable to the elimination
of $6,126 for one-time Police gun rack modifications.
Telecommunications Services (+$192): Changes in this line item are based on updated costs for cell
phones and whether the employee chooses a City-issued device or a stipend.
Rentals/Leases (+$1,000): The increase is due to the increased cost of van rentals for the Police
Department youth academy.
Supplies/Non-Capital Equipment (+$78,125):
Operating Supplies (+$6,000): The increase is due to $5,000 in general increases in costs for support
parts that are no longer under warranty, and moving $1,000 from uniforms/safety equipment to operating
supplies for fender covers and shop towels.
Non-Capital Equipment (+$91,225): The variance is due to a one-time cost for Public Works
department 27 vehicle replacement radios at $94,500. The one time purchase of a battery tester costing
$3,500. And the reduction of a one-time 2017 purchase of tool carts costing $8,275.
Uniforms/Safety Equipment (-$1,600): The variance is due to a decrease in the cost of employee
uniforms and moving $1,000 to operating supplies for fender covers and shop towels.
Fuel/Propane (-$17,500): In 2017, fuel was budgeted at $2.25 per gallon for 110,000 gallons. In 2018,
the program reduced the number to $2.00 per gallon for 110,000 gallons to reflect the fuel costs based
on historical expenditures.
Capital Outlay (+$69,750):
Capital Equipment (+$69,750): The variance is associated with replacement of Village vehicles and
equipment. This varies year to year based on replacement criteria. For 2018 and in addition to the vehicle
replacements, $45,000 was added for a new Diesel Exhaust Fluid Dispenser at the fuel island.
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