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2018 Adopted Annual Operating & Capital Improvement Budget

FLEET MANAGEMENT Service

FLEET MANAGEMENT Service Level Indicators 2015 Actual 2016 Actual 2017 Estimate Number of vehicles in the fleet. 141 141 148 Number of equipment pieces in the fleet (loaders, trailers, backhoes, tractors). 108 108 106 Tech hours working on equipment. 4,026 5,321 5,925 Number of work orders (repairs). 939 887 950 Out-sourced repair and maintenance expenditures. $158,790 $219,000 $275,500 Preventative Maintenance. 354 282 295 Non-Preventative Maintenance. 585 605 655 Expenditure Detail 2016 Audited Actuals 2017 Amended Budget 2018 Adopted Budget % Change Personnel Regular Wages $ 380,572 $ 377,292 $ 324,250 -14.06% Longevity Service Award 4,190 4,375 3,750 -14.29% Overtime Wages 3,991 2,800 2,795 -0.18% Clothing Allowance 100 100 100 0.00% Communication Allowance 585 540 360 -33.33% Social Security 23,680 23,210 19,959 -14.01% Medicare 5,538 3,782 3,014 -20.31% Workers Compensation 6,361 7,865 7,693 -2.19% Retirement Contributions 24,658 23,758 10,563 -55.54% Medical Insurance 57,806 62,292 51,543 -17.26% Dental Insurance 2,607 3,078 2,260 -26.58% Life/AD&D Insurance 1,322 1,364 1,057 -22.51% Disability Insurance 1,143 1,170 940 -19.66% Total Personnel 512,553 511,626 428,284 -16.29% Purchased Services Contracted Services 1,161 2,584 2,584 0.00% Repair/Maintenance Services 291,412 268,262 227,500 -15.19% Disposal/Recycling Services 1,345 1,100 1,100 0.00% Telecommunication Services 898 768 960 25.00% Training/Education 50 1,250 1,250 0.00% Dues/Memberships 822 875 1,225 40.00% Rentals/Leases 1,212 1,000 2,000 100.00% Total Purchased Services 296,900 275,839 236,619 -14.22% Supplies/Non-Capital Equipment Office Supplies 143 - - 0.00% Operating Supplies 208,574 179,450 185,450 3.34% Non-Capital Equipment 86,953 30,475 121,700 299.34% Uniforms/Safety Equipment 4,430 6,550 4,950 -24.43% Fuel/Propane 172,938 250,100 232,600 -7.00% Total Supplies/Non-Capital Equipment 473,038 466,575 544,700 16.74% Capital Outlay Capital Equipment 1,449,146 1,356,250 1,426,000 5.14% Total Capital Outlay 1,449,146 1,356,250 1,426,000 5.14% Total Expenditures $ 2,731,637 $ 2,610,290 $ 2,635,603 0.97% 172

FLEET MANAGEMENT Variance Justification Personnel (-$83,342): The categories that are directly controlled at the department level are overtime and communication allowance. Communication Allowance (-$180): Changes in this line item are based on updated costs for cell phones and whether the employee chooses a City-issued device or a stipend. Purchased Services (-$39,220): Repair/Maintenance Services: (-$40,762): The variance is due to a $43,000 decrease in outsourced repair services of vehicles associated with phase two of a three phase project to repaint vehicles. A decrease of $2,600 in car wash services based on previous actual expenditures, and an increase of $10,000 in outsourced repairs to Village equipment. The variance is also attributable to the elimination of $6,126 for one-time Police gun rack modifications. Telecommunications Services (+$192): Changes in this line item are based on updated costs for cell phones and whether the employee chooses a City-issued device or a stipend. Rentals/Leases (+$1,000): The increase is due to the increased cost of van rentals for the Police Department youth academy. Supplies/Non-Capital Equipment (+$78,125): Operating Supplies (+$6,000): The increase is due to $5,000 in general increases in costs for support parts that are no longer under warranty, and moving $1,000 from uniforms/safety equipment to operating supplies for fender covers and shop towels. Non-Capital Equipment (+$91,225): The variance is due to a one-time cost for Public Works department 27 vehicle replacement radios at $94,500. The one time purchase of a battery tester costing $3,500. And the reduction of a one-time 2017 purchase of tool carts costing $8,275. Uniforms/Safety Equipment (-$1,600): The variance is due to a decrease in the cost of employee uniforms and moving $1,000 to operating supplies for fender covers and shop towels. Fuel/Propane (-$17,500): In 2017, fuel was budgeted at $2.25 per gallon for 110,000 gallons. In 2018, the program reduced the number to $2.00 per gallon for 110,000 gallons to reflect the fuel costs based on historical expenditures. Capital Outlay (+$69,750): Capital Equipment (+$69,750): The variance is associated with replacement of Village vehicles and equipment. This varies year to year based on replacement criteria. For 2018 and in addition to the vehicle replacements, $45,000 was added for a new Diesel Exhaust Fluid Dispenser at the fuel island. 173