2018 Adopted Annual Operating & Capital Improvement Budget

ADMINISTRATION
Statement of Purpose
The purpose of the Administration Program is to ensure high quality program outcomes of the Finance Department.
Description
The Administration Program ensures that the programs and activities of the department achieve their purpose. The
primary activities of the program include the planning, directing, and the evaluation of services. Major activities include
the management of personnel, the preparation and management of the department budget, and responsibility for the
accuracy and completeness of financial information regarding City accounts and activities.
Accomplishments
In 2017, the City received an unmodified opinion for the previous year’s financial reports. City Council received monthly
financial updates and a budget was adopted which continued to support high quality outcomes. Revenue projections
were met and the financial health of the organization remains strong.
Goals/Objectives
The 2018 objectives of the program include the following:
Enhance process efficiency, develop adequate internal control features, and provide for consistent application of
best practices.
o Develop a comprehensive financial policy (budgeting, accounting, investment, purchasing, etc.) to
provide continuity and increased efficiencies.
o Initialize a training regimen to incorporate best practices when and where appropriate.
Establish an ongoing financial system user training/orientation program so as to provide end users with the ability
to extract financial information on demand, greatly enhancing the decision-making process.
o Initiate the development of a comprehensive financial system user manual, including the application of
policies, practices, and procedures.
o Work in coordination with Administrative Services to institute an orientation program whereby new users
receive one-on-one training and tutoring.
o Develop a seasonal ongoing training regimen in which upcoming financial practices (e.g. budget, yearend,
etc.) are presented using a group training method.
Evaluate the organization’s comprehensive framework of internal control as an approach to achieving the
managerial objectives of effective and efficient operations, financial reporting, and compliance.
o Establish a baseline of effective internal control via the identification of risks, existing compensating
controls, adequacy of such controls, and utilization thereof.
o Evaluate actual performance against established baseline using control cycles and vulnerability
assessments.
o Resolve identified deficiencies via a corrective action plan with an appropriate time table.
Outcome Measures
2015 2016 2017 2018
Actual Actual Estimate Target
Percent of department objectives achieved. 95 95 100 100
82