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Curatorial Data 2-1 2 MUSE Data Files When using MUSE, you will be able to add and edit records in several data files. Here we introduce four of the principal data files in MUSE: Primary, Locality, Taxonomic History, and Taxonomic Dictionary (see Figure 1) as well as the Names data file which is used in loan and system management. Three other data files associated with loan management)Loan Master, Loan Records and Loan Returns)are discussed in the chapter on processing loans (page 10-1). For a list of all MUSE data (and other) files see "APPENDIX A" (page A-1). Primary Data The Primary data file (PRIMARY.DAT) stores taxonomic and catalog data. One data record is stored for each lot (or specimen). The data fields include Catalog Number, genus, species, number of specimens, type status, size, and other items, but not geographical or ecological information. Locality Data The Locality data file (LOCALITY.DAT) stores geographic and ecological data, and the collectors' names and collection dates. One data record is stored for each collection made at a single place and time. Because a Locality record contains the locality and habitat notes for one or many lots (or specimens) collected at the same time, these data need be entered only once for all associated Catalog Numbers in the Primary data file. A Locality record is linked to its associated Primary records via their mutual possession of a unique Field Number (see page 3-2 for variations on Field Number). Taxonomic History The Taxonomic History data file (TAXHIST.DAT) stores a record of the previous identification of a cataloged lot (or specimen) each time the lot is reidentified; thus, an "audit trail" is maintained of previous identifications. This file makes it possible to determine which specimens correspond to an old publication even if the catalog number was not published and the lot has been reidentified (assigned to a different species or genus). A Primary record is linked to its associated Taxonomic History records via their shared Catalog Number. Taxonomic Dictionary The Taxonomic Dictionary data file for fish collections (TAXDICT.DAT) contains, for each genus, the family name, group number (usually a family-level numbering scheme). Normally this dictionary is used to automatically check the spelling of genus names as they are entered in the Primary file and to provide the family name for printing on specimen labels. Also, when adding new Primary records, you may have the option of having MUSE automatically look up the group number (in the Taxonomic Dictionary, and based on the genus name just entered in Primary) and automatically entering it in Primary (see APPENDIX E: System Configuration Items). For types of collections other than fishes, the Taxonomic Dictionary file may differ in the categories of data stored (e.g. group number is likely to be eliminated in herpetology). WARNING! Although it is possible to add, edit and delete records in the Taxonomic Dictionary just as with other MUSE data files, you should do so only with great caution because of its special dictionary functions. Other utilities (see separate utility documentation) are used to build and maintain this file. 2 Muse Data Files
Hierarchical Taxonomic Dictionary This file contains the recently added dictionary that contains both taxonomic authority file and classification information. Every taxonomic name, whether species, genus, family or order is included in this file along with information about authorship, year of description, reference to a bibliographic entry (not yet implemented) and other relevant nomenclatural data. This file is currently used primarily by Clio, the taxonomic query program. Names The Names data file (NAMES.DAT) contains information about both the users of MUSE and persons borrowing specimens. It is basically an expanded name and address file and can also be used for general purpose mailing lists or reprint addressing. Ancillary information such as phone numbers, email addresses and interests are part of the structure. You will receive a Names file with several hundred names (primarily ichthyologists) already included. Additional persons can be added just as with other data files (Chapter 7). Also, you will be presented with a form for adding names whenever a new loan is sent to a person not presently in the Names data file (Chapter 10). 2-2 2 Muse Data Files
Page 1 and 2: Tutorial and Reference Manual Julia
Page 3 and 4: The MUSE Project Building 3, Resear
Page 5 and 6: iii About This User's Guide This ma
Page 7 and 8: List of Figures Figure 1 Partial da
Page 9 and 10: 7 Adding New Records to the Databas
Page 11 and 12: Hardware Required Installing MUSE M
Page 13: 5) Check CONFIG.SYS file 1-4 a) Typ
Page 17 and 18: 1The two groupings are "entities" i
Page 19 and 20: using that combination. For example
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Page 23 and 24: Answering Prompts Configuration Exi
Page 25 and 26: Locality 1) To view Locality or Sit
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Page 29 and 30: IF THEN Generic and specific MUSE a
Page 31 and 32: Return to Primary Next Primary Reco
Page 33 and 34: In certain cases, a field may be se
Page 35 and 36: Proofing Locality Records Figure 3
Page 37 and 38: Figure 4 Deaccession Screen The dea
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Page 43 and 44: Editing a Loan form which appears,
Page 45 and 46: 2) For complete or partial returns,
Page 47 and 48: select "Fix Mistake" from the "Loan
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Page 53 and 54: Optional Parameters form_x_gap# - S
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Page 57 and 58: to be printed on the line or form;
Page 59 and 60: RREPORT.EXE (Part of Fixddf) HTDXPO
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small_step#3.5 (left_margin, 6.4) "
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(left_margin + 16.0, *) "Count" (le
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Figure 1 Jar Label/Dot Matrix Figur
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Figure 5 Multi-lot label for tank,
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APPENDIX E: Configuration Items Sys
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APPENDIX F: Creating Site Names In
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of data is identical for all such s
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Help ii, iii, iv, 1-3, 3-1, 5-1, 5
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