Reference Manual

2) For complete or partial returns, you will be presented with a form with
today's date (which can be edited if appropriate), and blanks for your
initials and the Loan Number. If this is a complete loan return,
completing this form is all that is required; for partial returns, proceed
with the next step.
3) For partial returns, a loan return data-entry form for the requested Loan
Number will appear (see Figure 8).
Figure 8 Loan Return Data-entry Form
On this form you will see a row of information for each loan record
(Catalog Number) not yet returned, for this loan. If a partial return has
already occurred, the total number of specimens previously returned (for
each of the three preparation categories) will be shown in the columns
labeled specimens resolved (Res.). In entering the current return, you
will indicate which of the loaned specimens were returned, whether a
loan record is to be marked closed, and for partial returns of lots, how
many specimens (of each preparation type) are being returned at this
time. In addition, you can enter a comment for each returned lot.
NOTE: You will find and and the up and down
the arrow keys (< > and < >) helpful in moving among the columns and
rows of this form.
For lots in which the return is complete with all specimens returned
enter "Y" in the Close field. When you press to leave the
Close field, the number of specimens returned in each preparation
category will be automatically be filled in so that the sum of previously
resolved specimens (if any) and currently returned specimens equals the
number loaned. Entering the appropriate number of specimens in the
Returned columns will have the same effect.
For lots being partially returned with more specimens to be returned
at a later date, leave the "N" in the Close field. Then enter in each
specimen preparation column (labeled "Ret." or "R") the number of
specimens returned at this time for each preparation. The loan record
for that lot will remain open.
10-4
10 Processing Loans