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Viewing Other Files 8 Other Useful Functions While you are adding or editing records, MUSE allows you to view (browse or edit) or add records in other files by using the ten key combinations, through , to pop up a form. For example if you wish to edit a Primary record while adding data to any file, press . You will be prompted for the catalog number of the record to edit. The appropriate Primary record will then be displayed on the screen)whether a pop-up form is an edit or browse form will depend on context. You may page forward or page back, change search keys, or perform any other normal operation. As usual, if you edit a record be sure to save changes to disk () before you exit a form. To return to your original form press . The edit forms for Primary, Locality, Taxonomic History, and Taxonomic Dictionary are assigned to through , respectively. The form for adding to Taxonomic History is attached to , and adding to the Taxonomic Dictionary is . This latter would be useful for adding a genus to the dictionary while adding new Primary records. Finally, through are user-defined keys. Select any one of these and you will be prompted for a file and form to use. From that point on (in the current session), that key will be associated with that form. The one restriction is that only a single form can be active at once. Changing the Search Field NOTE: The key, in an earlier version of MUSE (to edit other records from "Add" mode), is no longer available. The through keys (see above) replace and considerably expand that feature. The field used in retrieving records (and which determines the sequence of paging through records) in any individual file can be changed from the default (which is usually catalog number or field number). While editing or browsing a record press ; a menu will appear listing the possible search fields for the file (see Figure 5). To change to one of these, make your selection from the menu. The file will now be displayed sorted by that field. To enter a search value, press and you will be prompted for a value for the new search field. When you enter the value, the first record found containing that value will be retrieved. Other records with the same value can be displayed by paging forward through the file. Press and to move to a record with the next or previous value of the search field, different from the value currently being viewed. When you exit back to the menu system the search field will be reset to the default.
Proofing Locality Records Figure 3 Changing the search field While checking for data accuracy and editing Primary records, it is convenient to edit also their associated (linked) Locality records. However, once proofread and edited, a Locality record need not be reread with each additional linked Primary record. To make this process convenient, each Locality record can be marked as "Proofed" so that it will have to be proofread on only the first Primary record with which it is linked. In Primary "Edit," whenever a Primary record is called to the screen (with the "Auto Proof Up" proofing option turned on, see below) its associated Locality record will pop up automatically unless the Locality record has already been proofed and marked as such. With the pop-up Locality record on screen, you should proofread and make any necessary corrections, remembering to save any changes to disk by pressing and answering . Once the Locality record meets your approval, press to indicate that it has been proofed. Once proofed and marked with , a Locality record no longer automatically pops up on top of its associated Primary records. You may also proof Locality records while directly editing them)in Locality "Edit." Here the key marks a record as proofed in the same way; when you again return to Primary "Edit," proofed Locality records will no longer pop up. Direct proofing is most appropriate after you have entered locality data directly (see page 7-3). "Auto Proof Up" of Locality records is a system configuration option for convenience in editing which can be turned on or off (see APPENDIX E). It is likely that you will want it on during retrospective capture when a data entry person is entering large numbers of records, but it is of less utility for a curator or collection manager in daily operation who is entering and proofing records at one sitting.
Page 1 and 2: Tutorial and Reference Manual Julia
Page 3 and 4: The MUSE Project Building 3, Resear
Page 5 and 6: iii About This User's Guide This ma
Page 7 and 8: List of Figures Figure 1 Partial da
Page 9 and 10: 7 Adding New Records to the Databas
Page 11 and 12: Hardware Required Installing MUSE M
Page 13 and 14: 5) Check CONFIG.SYS file 1-4 a) Typ
Page 15 and 16: Hierarchical Taxonomic Dictionary T
Page 17 and 18: 1The two groupings are "entities" i
Page 19 and 20: using that combination. For example
Page 21 and 22: NOTE: If, at your site, data for tw
Page 23 and 24: Answering Prompts Configuration Exi
Page 25 and 26: Locality 1) To view Locality or Sit
Page 27 and 28: Move below the bottom margin of the
Page 29 and 30: IF THEN Generic and specific MUSE a
Page 31 and 32: Return to Primary Next Primary Reco
Page 33: In certain cases, a field may be se
Page 37 and 38: Figure 4 Deaccession Screen The dea
Page 39 and 40: . Figure 6 Print List Form a line i
Page 41 and 42: first retrieve the list with that n
Page 43 and 44: Editing a Loan form which appears,
Page 45 and 46: 2) For complete or partial returns,
Page 47 and 48: select "Fix Mistake" from the "Loan
Page 49 and 50: Name line TL|Tiny Labels/Laser * de
Page 51 and 52: Forms per Page in the "Attribute" c
Page 53 and 54: Optional Parameters form_x_gap# - S
Page 55 and 56: ox - Print graphic block or line Sy
Page 57 and 58: to be printed on the line or form;
Page 59 and 60: RREPORT.EXE (Part of Fixddf) HTDXPO
Page 61 and 62: -: To view other files while adding
Page 63 and 64: APPENDIX D: Sample FORMCAP File Sam
Page 65 and 66: small_step#3.5 (left_margin, 6.4) "
Page 67 and 68: (left_margin + 16.0, *) "Count" (le
Page 69 and 70: Figure 1 Jar Label/Dot Matrix Figur
Page 71 and 72: Figure 5 Multi-lot label for tank,
Page 73 and 74: APPENDIX E: Configuration Items Sys
Page 75 and 76: APPENDIX F: Creating Site Names In
Page 77 and 78: of data is identical for all such s
Page 79 and 80: Help ii, iii, iv, 1-3, 3-1, 5-1, 5

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