Reference Manual

More documents

Recommendations

Info

Fixing Loan Return Records For lots to be marked closed but with one or more specimens never to be returned (such as when some have been lost or destroyed or given as a gift), tab to the appropriate column. Enter the number of specimens actually returned then press . A window will appear requesting the number of specimens not to be returned and an explanation. A deaccession record will be created. These deaccession records maintain a permanent record of specimens deleted from your collection. The appropriate changes to the specimen counts in the Primary data file are made automatically. For this reason, once you have made a deaccession, you must save the loan return form. MUSE will not let you escape without saving the form. If you do make a mistake, see the section below on fixing loan return errors. For lots to be marked closed but with one or more specimens changed between specimen preparations (such as when some specimens were cleared and stained), tab to the preparation category from which the specimens originated. Enter the number returned in their native preparation (or leave blank if all are converted) and press . You will be prompted for the number of specimens to convert and to what type of material they were converted. The appropriate changes to the specimen counts in the Primary data file are made automatically when you save the current loan return session. No change will take place on the screen to reflect the conversion, but pressing again will show you what you converted during this session. If, in addition, some specimens are never to be returned, complete a deaccession as indicated above. You may enter a brief note about the return of a lot or specimen in the comment field of any of the records. Make no changes for lots or specimens not currently being returned. 4) Press to save the data to disk and return to the menu. The next time you view the loan return data-entry form for that loan number (by choosing "Return" from the "Invoices" menu) only those loan records remaining open will appear; lines for any closed records will be absent. Lots which are still open, but have had material previously returned, will have a value in the resolved column which is the total number of specimens returned (or converted) to date. When you next choose "Edit" from the "Invoices" menu, the Loan Record form (Figure 7) will indicate the number of specimens returned to date in each preparation category, whether or not the record is closed as indicated in the Closed? field. In addition, when a loan record for a particular lot is marked closed, data in the On Loan? field, for the appropriate Catalog Number in the Primary data file, is automatically changed from "Y" back to "N". Because of the need for complete and continuous records of loan returns, we have made the process of correcting an error very rigid. Any return that was marked in error will need to be deleted and then re-entered when and if appropriate. To delete an individual loan return record, 10-5 10 Processing Loans
select "Fix Mistake" from the "Loan Return" menu. You will be prompted for a loan number and a catalog number. Enter the loan number. The date, initially the current date, can be edited if you are attempting to fix an older loan return. Then enter the catalog number of the loan return record you wish to fix. You will be asked for confirmation, then all appropriate changes to files will be made automatically. MUSE actually deletes the loan return for a particular catalog number for a particular day (including any information about conversions or deaccessions). Continue entering catalog numbers for any entries that need to be deleted. Then, move to loan returns again to enter, if necessary, the corrected information. 10-6 10 Processing Loans
Page 1 and 2: Tutorial and Reference Manual Julia
Page 3 and 4: The MUSE Project Building 3, Resear
Page 5 and 6: iii About This User's Guide This ma
Page 7 and 8: List of Figures Figure 1 Partial da
Page 9 and 10: 7 Adding New Records to the Databas
Page 11 and 12: Hardware Required Installing MUSE M
Page 13 and 14: 5) Check CONFIG.SYS file 1-4 a) Typ
Page 15 and 16: Hierarchical Taxonomic Dictionary T
Page 17 and 18: 1The two groupings are "entities" i
Page 19 and 20: using that combination. For example
Page 21 and 22: NOTE: If, at your site, data for tw
Page 23 and 24: Answering Prompts Configuration Exi
Page 25 and 26: Locality 1) To view Locality or Sit
Page 27 and 28: Move below the bottom margin of the
Page 29 and 30: IF THEN Generic and specific MUSE a
Page 31 and 32: Return to Primary Next Primary Reco
Page 33 and 34: In certain cases, a field may be se
Page 35 and 36: Proofing Locality Records Figure 3
Page 37 and 38: Figure 4 Deaccession Screen The dea
Page 39 and 40: . Figure 6 Print List Form a line i
Page 41 and 42: first retrieve the list with that n
Page 43 and 44: Editing a Loan form which appears,
Page 45: 2) For complete or partial returns,
Page 49 and 50: Name line TL|Tiny Labels/Laser * de
Page 51 and 52: Forms per Page in the "Attribute" c
Page 53 and 54: Optional Parameters form_x_gap# - S
Page 55 and 56: ox - Print graphic block or line Sy
Page 57 and 58: to be printed on the line or form;
Page 59 and 60: RREPORT.EXE (Part of Fixddf) HTDXPO
Page 61 and 62: -: To view other files while adding
Page 63 and 64: APPENDIX D: Sample FORMCAP File Sam
Page 65 and 66: small_step#3.5 (left_margin, 6.4) "
Page 67 and 68: (left_margin + 16.0, *) "Count" (le
Page 69 and 70: Figure 1 Jar Label/Dot Matrix Figur
Page 71 and 72: Figure 5 Multi-lot label for tank,
Page 73 and 74: APPENDIX E: Configuration Items Sys
Page 75 and 76: APPENDIX F: Creating Site Names In
Page 77 and 78: of data is identical for all such s
Page 79 and 80: Help ii, iii, iv, 1-3, 3-1, 5-1, 5

Reference Manual

Create successful ePaper yourself

Delete template?

Save as template?