Development of Policy, Legal, and Insitutional Framework for - ppiaf

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Development of Policy, Legal, & Institutional Framework for the PPP Program in Malawi Final Report There is at least a quarterly l review of PPP project the implementation and their effectiveness. In addition, new and proposed PPP projects are written into an up dated Business Plan at least twice annually and a work programme published quarterly. 2. Work Planning The development of up to date Work Plan with time scales for PPP deliverables within 3, 6, 9, & 12 months for self and each Director. To develop a planning process that involves staff in the formulation of ideas for implementation. Facilitate and resource ad hoc request within the PPP Units mandate. Criteria of Success The Work Plan reflects the plans of the PPP Units staffing levels and the stakeholders expectations. Accountability There are monthly PPP planning meetings scheduled and these are at least quarterly project and strategy reviews are undertaken with your Management Team (Directors). Changes are reflected in twice annual up date of the Business Plan. 3. Organisation Leadership Provide consistent leadership and direction for the development of the PPP Unit, both internal and externally. Internally by setting an example and creating the clarity of PPP Project strategies that are understood and acted upon by all staff. Externally helping to gain wider understanding of the positive benefits of PPP Units role in the community and the development of a public awareness campaign and education programmes. Organisation objectives are set and applied to every day work by all. Criteria of Success A flexible, loyal, expert and responsive staff with clear goals and objectives pursued in a co-ordinated and motivated manner. Externally there is a positive view of the work of the PPP Unit and the Governments economic development policies. Accountability Review quarterly results based on Units Directors contribution to these results as a Department/ team and on an individual basis. The PPP project plans and timetables are published and slippages highlighted monthly. 4. PPP Unit Resource Management a) Internal Resources To identify and recruit and develop staff necessary to meet the PPP Units updated Work Plans. THE INSTITUTE FOR PUBLIC-PRIVATE PARTNERSHIPS 230
Development of Policy, Legal, & Institutional Framework for the PPP Program in Malawi Final Report Criteria of Success Sufficient staffs are in place with the requisite skills. b) Budget Management To ensure a sustainable budget is set for each year that meets the PPP Units plans for each Department Criteria of Success Costs are less than or equal to budget. Accountability (a) and (b) There are monthly and quarterly planning and budget reports that reflect the provision of adequate resources to meet the PPP Units needs. 5. Transparency & Governance Ensure that the transparency and quality of approach follows best international governance practices. The integrity of the PPP Unit is beyond question, staff and procedures of services of the PPP procurement set down by Office of the Director Public Procurement (ODPP), and PPP law requirements. Criteria of Success The manner PPP Unit discharges its responsibilities by providing information on the its governance and Procurement approach through its policies of open communications. Accountability Publish Annually Report on good governance and procurement protocols for each PPP project undertaken, including financial undertaking. 6. Public Awareness & Communications Ensure that there is a positive public reaction from special interest groups to the process being adopted to support the government’s public PPP policies and programme. Ensure that there is a planned public information service available including full briefing of public representative’s etc. Criteria of Success There is a positive understanding of the PPP process for the State and the benefit of the public. Reporting System Communicate by all types of media at all levels within the community, with a quarterly review of progress. THE INSTITUTE FOR PUBLIC-PRIVATE PARTNERSHIPS 231
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31 March 2007 Mr. Constantine Chiko
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Development of Policy, Legal, and Insitutional Framework for - ppiaf

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