Development of Policy, Legal, and Insitutional Framework for - ppiaf

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Development of Policy, Legal, & Institutional Framework for the PPP Program in Malawi Final Report To set in place the necessary operational structures and procedures to ensure that the organisation meets its Ministry of Finance (MoF) approval objectives for each stage of the feasibility study. There are accurate and timely reports with quality standards for PPP transaction. There is one common standard project management system operating across all project portfolios under the control of each Project Transaction Manager, supporting IT file management, tracking and retrieval system. Criteria of Success: PPP Feasibility Approval quality standards are met in the presentation of Reports. Project Data is accurate, timely and well presented to enable dictions to make. That decisions are clearly communicated and accepted by those directly delivering on project deadlines. Accountability: PPP Feasibility study are conducted to a quality standard. There are operating manual and IT systems and procedures including cross organisational quality ‘files’ maintenance standards in place, with key personnel trained to operate the system effectively. This is supported by holding weekly project staff communication and problem solving meetings. Outcomes are reviewed at Director level at cross organisational transactions meetings at least quarterly. 4. Project ‘due diligence’ To comply with international, legal, Government, Donor and local PPP Unit procedure in respect to due diligence for each PPP transaction. Maintaining of accurate records, providing timely information to meet fixed reporting deadlines for each transaction under your management. Procurement and Contract Department will set out strict procedures and process for PPP transaction to follow to ensure due diligence, in respect to the legality of the project at each stage of its MoF Approval(s) . Your full co-operation and responsiveness will be important to support ‘transparency and integrity’ of the transaction process. Criteria of Success All monitoring reports are favourable on each transaction due diligence audit. Accountability There are monthly/ quarterly due diligence standard reports completed for all transactions. PPP Project Management Information Systems The Project management information systems are standardise and utilised for all projects across the PPP Unit providing timely and accurate information to project teams and stakeholders e.g. THE INSTITUTE FOR PUBLIC-PRIVATE PARTNERSHIPS 236
Development of Policy, Legal, & Institutional Framework for the PPP Program in Malawi Final Report Critical information is posted to the ‘intra-net’ in secure files, including reports made available for each project to the Director of Procurement & Contract Compliance Financial reports are submitted to the Director Finance and Risk Management Support Director on time to enable MIS to be published MoF Approvals scheduled, recorded and acted upon Timely reports to stakeholders & donors Criteria of Success Project management information system and communication with staff and stakeholders are accurate and up to date. Accountability Project management information system and communication are reviewed monthly at staff and management communication meetings. Position: Finance & Risk Management Director (FRMD) Reports to: Staff Responsibility: Director General All Departmental staff Main Purpose of the Position: To manage all financial accounting and Init administration matters, by providing management information system (MIS) addressing PPP Project Risk Management and act as trustee of the Project Development Fund (PDF) Age: Over 30 years (As it unlikely that anyone younger will have the working experience required). Education: Must have a Master in Finance with emphasis on accounting or equivalent qualification. In addition it is expected that the successful candidate a professional accounting qualification from an international recognised body. Experience: Has worked as Head of Finance of a medium to large, preferentially private sector, organisation. Knowledge of public service and donor ( to world bank standards) procedures and control would be important. He/ she must have served at a senior management position for at least 5 years leading a dedicated financial team. He / she must also be computer literate, familiar with IT accounting systems, administration controls and security. It is expected that the successful candidate will have experience in developing a both financial risk management assessment and ‘management information systems’ (MIS) to support organisational and departmental accountability. THE INSTITUTE FOR PUBLIC-PRIVATE PARTNERSHIPS 237
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Development of Policy, Legal, and I
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31 March 2007 Mr. Constantine Chiko
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