POST GAMES REPORT - Commonwealth Games Federation

PROCUREMENT
The role of Procurement FA was to formulate a
comprehensive plan and policy for procurement of goods
and services in a planned manner for current and future
requirements as per defined guidelines at required locations
in a fair and transparent manner and to ensure procurement
of goods and services of standard quality at reasonable
price. However, the policy followed in the Procurement FA
had been to procure some of the common user items only,
whereas items meant for a particular FA were procured
by the concerned FA itself, unless an item was specifically
decided to be procured by the Procurement FA.
The focus of the Procurement FA was to make the
procurement of goods of standard quality at reasonable price,
delivery in a planned manner within the timeframe in a fair
and transparent manner, safeguarding OC CWG Delhi 2010’s
interest within the framework of the law of the land.
In a number of cases, the time for procurement was so
short that it was not possible to follow normal prescribed
codal formalities, such as for fitness equipment and uniforms
for the Indian contingent. Since sufficient time was required
to be given to prospective suppliers, a methodology of
procurement was devised with the approval of the competent
authority to ensure procurement in a fair and transparent
manner.
The Procurement FA placed 120 Purchase Orders of
various items of the value Rs. 19 crore approximately,
concluded rate contracts for 29 different items of cartridges
for printers on four different firms, vetted RFPs, EoIs, etc.,
received from other FAs and was represented as the member
of the Evaluation Committee and tender opening teams in
respect of the procurements processed by other FAs.
All efforts were made to make procurements in a fair and
transparent manner so as to ensure that goods and services
procured were of the desired quality, at a reasonable price
within the required timeframe.
Key Lessons
• Sufficient time should be made available for procurement
of stores and services in a planned manner following all
codal formalities in a fair and transparent manner
• There should be professional procurement personnel who
should vet all RFPs centrally. The policy should be clear
as to the category of items to be procured through the
centralised procurement system and those to be procured
by the concerned FAs
POST GAMES REPORT DELHI 2010 101