POST GAMES REPORT - Commonwealth Games Federation

• There was very late agreement on the matrix of handing/
taking over of venues leading to inconsistency and at times
disagreement. The complete matrix of handing/taking over
of venues and responsibilities of different stakeholders
should be finalised at least 18 months before the Games
• Delegation of authority at the venue level to solve
operational issues and ensure budgetary responsibilities
for key operational gaps and contingencies should be
in place when the venue teams are operational at the
venues
• The engagement of the Special Advisors over the last two
months to solve major outstanding delivery problems
with the venues was made far more effective by having
the Venue Administrators and Venue Operations Teams in
place at the venues. While conditions for the venue teams
in July/August were far than ideal, venue teams were left
with the task of getting the venues completed. As a result,
they could not spend the required time on the operational
planning for the Games Time as having them at the venue
was crucial to expediting final delivery
• The planning for bump out/logistics capture and wind-up
of the venues was only planned at the very last moment. Early
planning will ensure higher capture of valuable assets and a
better plan of the retention/dismissal of staff across all FAs
• Waiting for approvals and decisions was the single largest
contributor for the slow pace of work in a non-synergised
environment leading to avoidable delays, and at times,
duplication of effort
• The Overlays scoping should have been completed by 3
October 2008 whereas it commenced in right earnest
in March-April 2009. Further, Overlays contracts should
have been placed by January 2009 whereas these were
actually concluded on May-June 2010 with a delay of 16
months. These delays left no time to look for economical
and operational alternatives. It is necessary that the time
frame for scoping and contracting should be adhered to in
these cases
• It is necessary to have a separate Overlays FA with adequate
staffing in phases, i.e., scoping, budgeting, tendering and
contracting and implementation stages. Simultaneously,
infrastructure support such as computers with software
with CAD facility, A0, A3 and other printers, heavy duty
copiers, and Project Management Primavera software are
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POST GAMES REPORT DELHI 2010