Chapter 1 - Administration - Monroe County Sheriff's Office

BUREAU DIRECTIVE: BOC - 1:013REFERENCES:NoneRESCINDS:BUREAU: Corrections NO. OF PAGES: 2MONROECOUNTYSHERIFF’SOFFICECHAPTER: AdministrativeTOPIC:Inmate Account Deposits_____________________Sheriff of Monroe CountyPURPOSE:The purpose of this directive is to establishpolicy for the Monroe County Detention Facilitiesthat all money placed into inmate accounts shallbe deposited into the bank.SCOPE:This directive applies to all Commissary Clerksand KV/PK Shift Supervisors.PERSON RESPONSIBLE:Commissary Clerks and KV/PK ShiftSupervisors.POLICY AND PROCEDURES:NOTE: If you are unable to balance thedeposit, contact your supervisor.In KW, the Commissary Clerks shall:Take all cash, government checks, and moneyorders out of the safe in Property.Verify that each person making a drop into thesafe dropped the correct amount. This is to bedone by checking the computer printout anddeposit slips accompanying the cash,government checks, and/or money orders in theshifts money bags, recounting the money, andensuring each is calculated properly.Ensure all money orders and checks arestamped “For Deposit”. Make a copy of themoney orders for your file.Take the deposit to Finance.In KV/PK, the Shift Supervisors shall:Verify all of the monies taken in on their shift andcompare it against the total listed on the COREWorksheet and the total listed on the CashDrawer Balancing Receipt.All of the Inmate Account monies for the shift willbe combined into one deposit for the bank. Adeposit slip shall be completed in the mannerrequired by the bank, and the monies with theoriginal deposit slip will be secured in a depositbag with a numbered seal. Immediately prior tosealing, the total shall be verified by anotherofficer and both officers shall place their initialsand ID number on the CORE Worksheet alongwith the serial number of the seal being used tosecure the deposit. The deposit bag containingthe money and deposit slip will be kept in thesafe until it can be delivered to the bank.The copy of the deposit slip will be attached tothe CORE Worksheet along with any receipts,copies of money orders or any other relatedpaperwork received during the shift. ThisBOC - 1:013 Date of Original: Jan 1994 1Previous Revision Date(s): 9/15/99Dissemination Date: 8/15/11 Effective Date: 8/22/11