Chapter 1 - Administration - Monroe County Sheriff's Office

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BUREAU DIRECTIVE: BOC - 1:005REFERENCES:ALDF-7F-01RESCINDS:BUREAU: Corrections NO. OF PAGES: 2MONROECOUNTYSHERIFF’SOFFICECHAPTER: AdministrativeTOPIC:Contacts with Public, Media, and OtherAgencies_____________________Sheriff of Monroe CountyALDF-7F-01PURPOSE:The purpose of this directive is to establishpolicy for the Monroe County Detention Facilitiesto maintain positive, informative relationshipswith the public, the media, and other agencieswith related functions, consistent with thesecurity and privacy interests of the MonroeCounty Sheriff’s Office, its staff, and theoffenders confined in the jail facilities.SCOPE:This directive applies to all personnel.PERSON RESPONSIBLE:All Personnel.DEFINITIONS:Public - Individuals who are not officials in lawenforcement.News Media Representatives - Identifiedrepresentatives of newspapers, magazines,radio, and television stations.POLICY AND PROCEDURES:GuidelinesThe Bureau of Corrections will have a system forestablishing and maintaining appropriaterelationships with the public, news media, lawenforcement agencies, and other agencies whenthose individuals and organizations contribute tothe overall mission of the facility.The Major of the Bureau of Corrections will bethe authorized spokesperson for this level of theorganization, subject to guidance and directionfrom the Public Information Division.Media Relations FunctionsThe Major of the Bureau of Corrections willprovide verbal and written information to themedia to help portray a factual picture of thefacility.News media representatives will be permittedaccess to all public areas of the facility (i.e., theKey West facility’s lobby). Only authorized staffmay explain programs or announce importantfacts or events in the facility to the media. Inorder to photograph, film, or videotape inrestricted areas of the detention facilities, theymust obtain permission from the Major of theBureau of Corrections/designee.BOC - 1:005 Date of Original: Jan 1994 1Previous Revision Date(s): 9/15/99Dissemination Date: 6/1/11 Effective Date: 6/9/11
News media requests may be referred to thePublic Information Officer (PIO). If the request ishandled by the Major of the Bureau ofCorrections/designee, he or she should promptlynotify the PIO of the request.Throughout this process, staff will preserveoffenders' individual rights to privacy.Permission from the inmate must be obtainedbefore photographing or videotaping any inmatein the facilities. News media representativesmay be permitted to interview an inmate whenthe inmate consents to the interview and theMajor of the Bureau of Corrections determinesthat such interview shall not affect the orderlyoperations or security of the facility.Bureau of Corrections' employees, other thandesignated officials, will not comment to thenews media or publish original printed materialthat refers to the facility by name or inferencewithout appropriate training and prior writtenapproval from the Sheriff or the Major of theBureau of Corrections. Media calls will bedirected to the attention of the Shift Lieutenant,who will respond promptly, accurately, andhonestly to inquiries subject to the followingconditions:Comments will not be made pertaining tofacility policies or operations.Media contacts of any significance, such asthose from national news organizations willbe reported to the Monroe County Sheriff'sOffice PIO on the day of contact.Written InquiriesWritten communication is an important avenuefor educating the public, maintaining contact,and exchanging information with other parties.Executive correspondence from othergovernment agencies, legislative bodies, courts,law enforcement agencies, and news mediarepresentatives will be opened in the Major ofthe Bureau of Corrections’ Office and routed tothe appropriate party to draft a response.A written response will be prepared to all letterswithin three working days of receipt. In casesrequiring a significant delay in response, aninterim response will be provided.All incoming and outgoing executivecorrespondence and copies of thecorrespondence will be filed in the Major of theBureau of Corrections’ Office.News media correspondence will be answeredby the PIO.Telephone ContactsTelephone contacts from the courts, legislativebodies, and other agencies will be routed to theShift Lieutenant.Institutional EmergenciesIn the event of an institutional emergency, allpublic and media access to the facility may belimited. Under such circumstances, the Major ofthe Bureau of Corrections will identify a pressspokesperson who periodically will brief allmedia representatives on the situation. A mediabriefing center may be established away fromthe area of tactical operations and staff traffic.BOC - 1:005 Date of Original: Jan 1994 2Previous Revision Date(s): 9/15/99Dissemination Date: 6/1/11 Effective Date: 6/9/11
Page 2 and 3: an envelope marked "unverifiablemon
Page 4 and 5: she is booked into jail regardless
Page 6 and 7: BUREAU DIRECTIVE: BOC - 1:003REFERE
Page 12 and 13: inmate sexual abuse/assault interve
Page 14 and 15: BUREAU DIRECTIVE: BOC - 1:008RESCIN
Page 16 and 17: If applicable, ensure all tools are
Page 18 and 19: Administrative and Officer Dining R
Page 20 and 21: The On-Duty Shift Supervisor will a
Page 22 and 23: Male employees shall not enter any
Page 24 and 25: The addresses or phone numbers ofyo
Page 30 and 31: Each facility will post the laundry
Page 36 and 37: determine the inmate's health statu
Page 38 and 39: All certified personnel must report
Page 42 and 43: Special FunctionsThis Training Depu
Page 44 and 45: 8. Meals in Dorm/Unit9. Razor passe
Page 46 and 47: 0950 P/I from Echo, I/M Hall, Monty
Page 48 and 49: 11. Recreation (KW Units, KV, and P
Page 50 and 51: Distribution of supplies to the Upp
Page 54 and 55: Trusties must not use any tobacco p
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At least once per year, the Program
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BUREAU DIRECTIVE: BOC - 1:028RESCIN
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BUREAU DIRECTIVE: BOC - 1:029REFERE
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Page 66 and 67:
Page 68 and 69:
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CI Court in LINKCL Clippers issued
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V INVisitation startedV OUTVisitati
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Informational Telephone Calls (LINK
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Chapter 1 - Administration - Monroe County Sheriff's Office

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