Chapter 1 - Administration - Monroe County Sheriff's Office

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BUREAU DIRECTIVE: BOC - 1:028RESCINDS:REFERENCES:FCAC 2.01, 2.02, 2.03 &2.04ALDF-7D-06, 7D-07, 7D-08BUREAU: Corrections NO. OF PAGES: 2MONROECOUNTYSHERIFF’SOFFICECHAPTER: AdministrativeTOPIC:Written Directive System for theBureau of Corrections_____________________Sheriff of Monroe CountyPURPOSE:The purpose of this directive is to establishpolicy for the Monroe County Detention Facilitiesto have a set procedure for writing directives toinclude the replacement of old directives withnew ones.SCOPE:This directive applies to all personnel.PERSON RESPONSIBLE:All Personnel.POLICY AND PROCEDURES:Bureau written directives describe all facets offacility operations, maintenance, andadministration and can consist of policies andprocedures, post orders, directives, meetingminutes, plans, rules, inmate handbook,memoranda, or other documents that furtherclarify General Orders or direct activities withinthe Monroe County Detention Facilities. [ALDF-7D-06] [CORE-7D-01]Sufficient hard copies of the manuals orelectronic media containing the directives shallbe placed in each area so all employees haveready access to the directives unless securityconcerns justify limited access. [FCAC 2.02c][ALDF-7D-06]The computerized written directives’ data shallbe sufficiently backed up in case of data loss.[FCAC 2.02b]Format of Directives [FCAC 2.01a]The header of a directive will include thedirective number, references, rescindeddirectives, bureau, chapter title, andtopic/subject.The body of the directive will contain thefollowing:PURPOSE: This is a short statement ofwhat the directive is about and the need orgoal of the directive.SCOPE: This is a listing of whom thisdirective applies to.PERSON RESPONSIBLE: This is who isresponsible for ensuring the directive isfollowed.DEFINITIONS: If needed.POLICY AND PROCEDURES: This is theactual way in which the directive is carriedout. This should be a step-by-step listing ofhow to perform the tasks necessary tocomplete the directive.BOC - 1:028 Date of Original: 9/15/99 1Previous Revision Date(s): 5/5/00, 7/3/09, 8/22/11Dissemination Date: 12/4/12 Effective Date: 12/12/12
The footer of the directive will include thedirective number, date of original, previousrevision dates, dissemination date, and effectivedate.There shall be a table of contents and index forthe Bureau of Corrections Directive Manual.[FCAC 2.01b]Writing New Directives or Revising OldDirectives [FCAC 2.01b and FCAC 2.04]Any person within the Bureau of Corrections canwrite a directive or suggest changes to existingdirectives. A new directive `must be written inthe above format and must be sent to theOperations Commander via the chain-ofcommand.Suggested changes to an existingdirective should be written on a chain-ofcommandmemo. [ALDF-7D-07]The Operations Commander will forward thesuggested changes to the AccreditationSpecialist. The Accreditation Specialist will draftthe directive with the revisions and send it to theCommand Review Committee for further input.All suggestions approved by the CommandReview Committee will be incorporated into thenext draft which is forwarded to the OperationsCommander and Major of the Bureau ofCorrections for initial review and input.These suggestions will then be incorporated intothe next draft which is forwarded to theReviewing Committee.These suggestions will then be incorporated intothe next draft which is forwarded to theOperations Commander for final review.These suggestions will then be incorporated intothe next draft which is forwarded to the VotingCommittee.After the Voting Committee votes, a final versionwill be sent to the Sheriff for signature.After the Sheriff signs off on the directive, theAccreditation Specialist shall ensure thedirective is changed and disseminatedelectronically to all affected employees within aspecified timeframe. [FCAC 2.02a] [ALDF-7D-08] [CORE-7D-01]Replacement of existing DirectivesOnce a directive has been written and approved,a paper copy will be disseminated a minimum ofseven days prior to implementation to everyperson or post that maintains a paper copy ofthe Bureau of Corrections Written DirectivesManual. It is the responsibility of the personworking at that post to insert all new policies andremove all old policies from their manuals.[FCAC 2.01b] An electronic copy of the Bureauof Corrections Written Directives Manual shallalso be posted in the computer where allemployees can view. A form will be routedthrough each division that all employees mustsign stating they are aware of the revisions andthat it is their responsibility to read andunderstand all policies, procedures, rules andregulations including subsequent changescontained in the manual. [FCAC 2.02e] [ALDF-7D-08] [CORE-7D-01]When appropriate, new or revised directives arealso disseminated to contractors, volunteers,and inmates prior to implementation. ThePrograms Services Director is responsible formailing directives to volunteers when needed.[ALDF-7D-08] [CORE-7D-01]All Watch Supervisors shall also ensure thatnew and revised policies are discussed duringroll call.Maintaining CopiesThe Accreditation Specialist / KV and PK SiteCommanders are responsible for maintaining apaper copy of previous changes, their site’scurrent manuals in paper copy form, and theofficial electronic copy of all Bureau ofCorrections written directives. [FCAC 2.02b&d]This includes maintaining the draft approvals forthe appropriate amount of time as stated in theState of Florida General Records Schedule.Annual ReviewThe Major of the Bureau of Corrections shallreview ALL written directive manuals annually.[FCAC 2.03] [ALDF-7D-06] [CORE-7D-01]BOC - 1:028 Date of Original: 9/15/99 2Previous Revision Date(s): 5/5/00, 7/3/09, 8/22/11Dissemination Date: 12/4/12 Effective Date: 12/12/12
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an envelope marked "unverifiablemon
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she is booked into jail regardless
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BUREAU DIRECTIVE: BOC - 1:003REFERE
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BUREAU DIRECTIVE: BOC - 1:005REFERE
Page 10 and 11: BUREAU DIRECTIVE: BOC - 1:006REFERE
Page 12 and 13: inmate sexual abuse/assault interve
Page 14 and 15: BUREAU DIRECTIVE: BOC - 1:008RESCIN
Page 16 and 17: If applicable, ensure all tools are
Page 18 and 19: Administrative and Officer Dining R
Page 20 and 21: The On-Duty Shift Supervisor will a
Page 22 and 23: Male employees shall not enter any
Page 24 and 25: The addresses or phone numbers ofyo
Page 30 and 31: Each facility will post the laundry
Page 36 and 37: determine the inmate's health statu
Page 38 and 39: All certified personnel must report
Page 42 and 43: Special FunctionsThis Training Depu
Page 44 and 45: 8. Meals in Dorm/Unit9. Razor passe
Page 46 and 47: 0950 P/I from Echo, I/M Hall, Monty
Page 48 and 49: 11. Recreation (KW Units, KV, and P
Page 50 and 51: Distribution of supplies to the Upp
Page 54 and 55: Trusties must not use any tobacco p
Page 58 and 59: At least once per year, the Program
Page 70 and 71: CI Court in LINKCL Clippers issued
Page 72 and 73: V INVisitation startedV OUTVisitati
Page 74 and 75: Informational Telephone Calls (LINK
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Chapter 1 - Administration - Monroe County Sheriff's Office

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