CCTNS nagaland_SI_RFP_Volume 1.pdf - National Crime Records ...

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Crime & Criminals Tracking Network and Systems ProjectNagaland Policewith the start of the project, however, project management exercise would commence at the start of theproject and shall continue till the currency of the project by selected SI.To have an effective project management system in place, it is necessary for the SI to use a ProjectManagement Information System (PMIS). The SI shall address at the minimum the following using PMIS:a. Create an organized set of activities for the projectb. Coordinate and collaborate with various stakeholders including the police department, SPMC,SPMU, CPMU, NCRB, SDA, BSNL and the SDC operator.c. Establish and measure resource assignments and responsibilitiesd. Construct a project plan schedule including milestonese. Measure project deadlines, budget figures, and performance objectivesf. Communicate the project plan to stakeholders with meaningful reportsg. Provide facility for detecting problems and inconsistencies in the planh. During the project implementation the SI shall report on following items:(i)(ii)(iii)(iv)(v)(vi)Results accomplished during the period;Cumulative deviations to date from schedule of progress on milestones as specified inthis RFP read with the agreed and finalized Project Plan;Corrective actions to be taken to return to planned schedule of progress;Proposed revision to planned schedule provided such revision is necessitated by reasonsbeyond the control of the SI;Other issues and outstanding problems, and actions proposed to be taken;Interventions which the SI expects to be made by the Project Director and / or actions tobe taken by the Project Director before the next reporting periodi. Progress reports on a fortnightly basisj. Interventions which the SI expects to be made by the Nagaland Police and/or actions to be takenby the Nagaland Police before the next reporting period;k. Project quality assurance reportsl. Change control mechanismm. As part of the project management activities, the SI shall also undertake:i. Issue Management to identify and track the issues that need attention and resolutionfrom the State.ii. Scope Management to manage the scope and changes through a formal managementand approval processiii. Risk Management to identify and manage the risks that can hinder the project progressThe Project plan prepared by the SI at the initial stage of the project would be reviewed by the GovernanceStructure (please refer to Annexure III on details on Governance Structure in the State) in the State andapproved by the Apex / Empowered Committee on the advice of the State Mission Team and SPMC/ SPMU.The SI would update and maintain the Project Plan throughout the duration of the engagement. All changesare to be reviewed and approved by the Nagaland Police or appointed representatives.Requirements Traceability MatrixVolume I Request for Proposal for Selection of System Integrator Page 48 of 193
Crime & Criminals Tracking Network and Systems ProjectNagaland PoliceThe SI would ensure that developed solution is fully compliant with the requirements and specificationsprovided in the RFP such as functional, non-functional and technical requirements. For ensuring this, theSI shall prepare a Requirements Traceability Matrix on the basis of Functional RequirementsSpecifications (FRS), Non Functional Requirements Specification, and Technical Requirements providedby State (updated, expanded and fine-tuned by the SI as necessary) and the System RequirementsSpecifications (SRS) prepared by the SI. This matrix would keep track of the requirements and tracetheir compliance through different stages of the project including software design, coding, unit testingand acceptance testing. The Requirements Traceability Matrix would be a live document throughout theproject, with the SI team updating the matrix at every stage to reflect the meeting of each specification atevery stage.Through the duration of the project, the State Mission Team will periodically review theTraceability Matrix. State Governance Structure would provide the final approval on the advice of theState Mission Team and SPMU once they are satisfied that all requirements are met.Project DocumentationThe SI shall create and maintain all project documents that would be passed on to State as deliverablesas per the agreed project timelines. The documents created by the SI will be reviewed andapproved by the Governance Structure Setup in the State (Please refer to Annexure for details onGoverning Structure to be set up in the State). State would also approve any changes required to thesedocuments during the course of the project. State will finally sign-off on the documents on therecommendation of State Mission Team / SPMU / Empowered Committee.Project documents include but are not limited to the following:• Detailed Project Plan• Updated/vetted FRS• SRS document• HLD documents (including but not limited to)- Application architecture documents- ER diagrams and other data modeling documents- Logical and physical database design- Data dictionary and data definitions- Application component design including component deployment views, control flows, etc.• LLD documents (including but not limited to)- Application flows and logic including pseudo code- GUI design (screen design, navigation, etc.)• All Test Plans• Requirements Traceability Matrix• Change Management and Capacity Building Plans• SLA and Performance Monitoring Plan• Training and Knowledge Transfer PlansVolume I Request for Proposal for Selection of System Integrator Page 49 of 193
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