RockhuRst univeRsity 2012–2014 catalog

following are not considered as credits successfully completed: “F” grades, “I” incompletes,“W” withdrawals and “AU” audits. In the case of repeated courses, the coursewill be counted only the last time attempted. However, all students are required to be ingood standing and earn a minimum of 48 semester hours by the end of the second academicyear to retain eligibility for financial aid. In no case will federal financial aid eligibilitybe extended to any student who is enrolled beyond 150% of the published length ofthe program study.Each student’s progress will be reviewed at the end of each semester to determine satisfactoryacademic progress. Students not meeting the standard for a particular term will beplaced on financial aid warning, receive a one-semester financial aid award, and be notifiedin writing by the Director of Financial Aid. Financial aid warning consists of the summerterm and the semester following placement of warning. Students have a one-semester graceperiod to make up academic deficiencies. Students on financial aid warning who fail to meetthe standard by the end of the next semester will be placed on financial aid suspension untilall academic progress requirements are met. No institutional, state, or federal financial assistanceeligibility can be certified until academic deficiencies are satisfied.A student whose federal or college aid is terminated due to failure to comply withthis policy may appeal the aid termination to the Financial Aid Committee. Appealsmust be submitted in writing to the Director of Financial Aid explaining any mitigatingcircumstances that caused the student’s academic progress to be less than the requirements,supported with documentation. The Financial Aid Committee will inform thestudent of their decision concerning the appeal within 30 working days after receipt ofthe appeal. Decisions of the Financial Aid Office are final.Once financial aid eligibility has been terminated due to lack of satisfactory academicprogress, the student must make up all deficiencies in cumulative grades and/or credit hoursearned for his or her academic level before financial aid eligibility will be reinstated. OnlyRockhurst courses can be used to make up deficiencies in cumulative grades point average,but courses that are pre-approved for transfer credit can make up deficiences in hours.Payment of AwardsIn most cases, one-half of the aid award is applied to the student’s account for eachsemester. The billing statement from the university’s Business Office will reflect thestudent’s charges and financial aid. Earnings from campus employment are not creditedtoward that balance due, but are paid to the student as earned.The university may terminate Federal Work Study employment at any time forfailure to perform duties satisfactorily; the university is released from its obligation tofind replacement employment. Work assignments terminated for this reason will not bereplaced with any other form of financial aid funds. Termination of employment mayjeopardize future campus employment opportunities, as the number of campus jobs availableis limited.Withdrawals and RefundStudents who withdraw prior to completion of a semester are subject to the University’spolicy concerning withdrawals and refunds. See “Refund Policy” in the Tuition and Feessection of this catalog. To secure a refund, students must complete the withdrawal processprescribed by the university. See “Changing Enrollment” in the Enrollment Policiessection of this catalog. For students receiving financial aid, the refund will first be repaidto the Title IV programs, state grants and institutional funds in accordance with exist-30