Tender invited for Development of Train Collision Avoidance System

3.6 Financial Bid: Format for Financial offer is given in Part –II Section-II Annexure-2
as Schedule of Rates. Financial Offer of all tenderers qualified in category I and II
shall only be opened. Comparative statement shall be prepared separately for
category I and II to determine the standing of each offer among the tenderers of same
category based on their quoted prices.
3.6.1 Financial offer shall be examined and it will be checked that financial offer
given by firms are valid and they have quoted for all items including cost
for Annual Maintenance Contract (AMC) after warranty. Tenderers are
again advised to quote AMC charges for 5 years beyond completion of
initial Warranty Period of 2 years. These charges to be quoted on annual
basis. These charges will not be taken for comparison purpose.
3.6.2 While preparing comparative statement, rates quoted by firms for all items
of schedules for all packages shall be added. However, cost of AMC shall
not be added while calculating total cost for this evaluation.
3.6.3 Tenderers may please note that being an R&D activity of RDSO, it shall be
exempted from Central Excise Duty and entitled for Concessional Custom
Duty.
3.6.4 Evaluation of financial bid:
a) The financial evaluation shall be done separately for firms in category
I and II.
b) Evaluation criteria in respective category shall be based on total costs
calculated by adding up costs of all packages A, B and C for all
schedules (except for AMC) as quoted by the firms.
3.7 Award of tender:
3.7.1 Since this is a tender for development of new innovative indigenous
technology and no standard reference for rates is available for most of the
items in schedule, the tender committee may negotiate the rates with firm
before considering for award of the tender to firms in both category I and
category II. Negotiation in each category shall be held with eligible L1
tenderer only. Rates so negotiated and considered reasonable shall be
awarded to L1 tenderer and shall also be counter offered to other firms in
same category who have quoted higher cost compared to the total cost of
the relevant package worked out by taking item-wise quantities of same
relevant package with item-wise unit rates negotiated with L-1. However,
while negotiating with tenderer with Category-II, it should be ensured that
the negotiated offer of this tenderer should not be more than the total cost of
the relevant package worked out by taking the item-wise quantities of same
relevant package for Category-II with item-wise unit rate of negotiated L-1
from Category-I.
3.7.2 The tender includes 2 years warranty after completion of trial, acceptance
of system and acquiring certification by Independent Safety Assessor. The
rates for AMC for 5years are being taken but not considered for financial
evaluation. This rates if considered high shall also be negotiated. These
rates shall be available for operation of the AMC by the Railways at their
Page 13 of 72 of Part-II Sec-II