2011-12 College Catalog - South Florida State College

sfcc
The SFCC directory information includes:
• your name;
• date of attendance;
• academic program;
• honors received (president’s and vice president’s
lists, cum laude, etc.);
• degree received and date conferred;
• lists of prospective graduates/graduates;
• participation in officially recognized activities and
sports; and
• weight and height of athletic team members.
SFCC reserves the right to provide additional information,
such as street address and telephone number, where there is
a signed articulation agreement with another post-secondary
institution for purposes of recruitment, and in cases that are
superseded by the Solomon Amendment giving military
recruiters access to your recruiting information.
Any other information is considered to be personally
identifiable information and cannot be released to a third
party, including parents, without your written consent.
Directory Requests - The procedure to request SFCC
directory information is indicated below. Directory information
requests are not recorded in your individual records.
1. The request must be made in writing on the letterhead
of the company, agency, or school requesting the
information.
2. If the request is being made by an individual, the
request needs to indicate the name, address, and
phone number of the requestor and the reason for the
request.
3. Requests for the entire student directory, requests
from any military sources under the Solomon
Amendment, or requests for a “class” of students,
such as all students in any one major, should be
directed to the Records Office.
Access to Educational Records -
The college is required by FERPA to:
1. provide you with an opportunity to inspect and review
your education records within 45 days of the receipt of
the request.
2. provide you with copies of education records or otherwise
make records available to you if you, for instance, live
outside of commuting distance of the college.
3. redact the names and other personally identifiable
information about other students that may be included
in your education records.
Amendment of Educational Records -
Under FERPA, the college must:
1. consider your request to amend inaccurate or
misleading information in your education records;
2. offer you a hearing on the matter, if it decides not to
amend the records in accordance with the request;
and
3. offer you a right to place a statement to be kept and
disclosed with the record, if as a result of the hearing,
the college decides not to amend the record.
The college is not required to consider requests for
amendment under FERPA that:
1. seek to change a grade or disciplinary record.
2. seek to change the opinions or reflections of a college
official or other person reflected in an education record.
You have the right to file a complaint with the U.S.
Department of Education concerning alleged failures by
the college to comply with the requirements of FERPA. The
name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Questions about the administration of FERPA at SFCC and
the release or amendment of any of your records, should be
addressed to the registrar.
Requests Definitions:
Change in Records - A written request to change your
record. Typical changes include name, address, telephone
number, social security number, and program code
(major). Most changes require you to present appropriate
documentation.
Enrollment Verification - An official college statement
indicating term of enrollment and your status (i.e., full or
part time).
Transfer Credit Evaluation - A statement of all coursework
and grades accepted from another post-secondary
institution. Transcript evaluation summary is available
online at www.southflorida.edu on the Records menu.
Non-Release of Directory Information - A request
submitted for non-release of directory information by
completing a form in the SFCC Records’ Office. This
non-release request will remain in effect until you request
a removal of the non-release hold.
Official Transcripts - A written request is needed for
an official copy of your academic record. There is a
$5 fee for each official hard-copy transcript requested.
Electronic transcripts are free.
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