2011-12 College Catalog - South Florida State College

sfcc
II.
Definitions
A. “Student” means any person who is attending or
who has attended SFCC.
B. Student education records are any record (in
handwriting, print, tapes, film or other medium)
maintained by SFCC or an agent of the college
which is directly related to a student, except:
1. Sole possession records are those maintained
by an administrator, member of the District
Board of Trustees, faculty or staff provided only
the maker of the record has access to them.
2. Records created and maintained by the SFCC
Law Enforcement unit for a law enforcement
purpose.
3. Employment records provided employment is
not contingent upon enrollment and provided
the record is used only in relation to the
individual’s employment.
4. Medical records made and maintained in
connection with treatment and disclosed only
to individuals providing treatment.
5. Alumni records that only contain information
about an individual after he or she is no longer
a student.
C. Personally identifiable information includes, but is
not limited to:
1. Your name.
The request shall identify as precisely as possible the
record or records you wish to inspect.
B. Inspection and review of education records shall
take place in the Student Services building on
the Highlands Campus or other center/campus
locations. If you cannot come to one of these
locations, you may request that copies be made and
mailed. There are no fees for copying and mailing
of documents.
C. The registrar shall make arrangements for access as
promptly as possible and notify you of the time and
place where the records may be inspected. Access
must be given in 30 days or less from the receipt
of the request. Proper identification such as a valid
drivers license must be presented before inspection
is allowed. The request for access or release shall
be retained in your file.
V. Refusal to Provide Copies
While SFCC cannot deny you access to your education
records, it may deny you a copy of such records if:
A. You have an unpaid financial obligation to the
college.
B. An unresolved disciplinary action against you is
pending.
VI. Disclosure of Education Records
SFCC will disclose personally identifiable information from
your education records ONLY with your written consent.
2. Name of your parents or other family members.
3. Your address or your family’s address.
4. A personal identifier, such as your social security
number or generated identification number.
5. A list of personal characteristics or other
information that would make your identity easily
traceable.
III. Annual Notification Requirement
You are notified of your FERPA rights through the
SFCC College Catalog and Student Handbook which
are published annually and distributed to each new
student during orientation and each continuing student
at registration. A Student Records brochure is also given
to each new student during orientation.
These publications are available in the Welcome Center
on each campus and online.
IV. Procedure to Inspect Education Records
A. You must submit a written request to inspect and
review your education records to the SFCC registrar.
Exception – SFCC may disclose educational records to
school officials who have a legitimate educational interest in
the records. School officials are defined as:
A. A person employed by the college in an administrative,
supervisory, academic, or support staff position or a
work study student in the office where the education
record is maintained.
B. A person appointed to the SFCC District Board of
Trustees.
C. A person employed by or under contract to the
college to perform a specific task, such as the college
attorney, auditor, or consultant.
D. A student serving as a student representative on a
college committee.
Each of these school officials will be properly informed
of his or her responsibility to protect your rights and
confidentiality of your education records before access
is given. A school official has a legitimate educational
interest, if the official is:
A. Performing a task specified in his/her position
description or contract.
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