Microsoft Office

Introducing Tables 6
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To select the entire table: Move the mouse to the upper-left part of the upper-left cell. When the
mouse pointer turns into a diagonal arrow, click to select the data area of the table. Click a second
time to select the entire table (including the Header Row and the Totals Row). You can also press
Ctrl+A (once or twice) to select the entire table.
TIP
Right-clicking a cell in a table displays several selection options in the shortcut menu.
Adding new rows or columns
To add a new column to the end of a table, just active a cell in the column to the right of the table and start
entering the data. Excel automatically extends the table horizontally. Similarly, if you enter data in the row
below a table, Excel extends the table vertically to include the new row.
NOTE
An exception to automatically extending tables is when the table is displaying a Totals Row. If
you enter data below the Totals Row, the table will not be extended.
To add rows or columns within the table, right-click and choose Insert from the shortcut menu. The Insert
shortcut menu command displays additional menu items:
TIP
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Table Columns To The Left
Table Columns To The Right
Table Rows Above
Table Rows Below
When the cell pointer is in the bottom-right cell of a table, pressing Tab inserts a new row at
the bottom.
When you move your mouse to the resize handle at bottom-right cell of a table, the mouse pointer turns
into a diagonal line with two arrow heads. Click and drag down to add more rows to the table. Click and
drag to the right to add more columns.
When you insert a new column, the Header Row displays a generic description, such as Column 1, Column
2, and so on. Normally, you’ll want to change these names to more descriptive labels.
Deleting rows or columns
To delete a row (or column) in a table, select any cell in the row (or column) to be deleted. If you want to
delete multiple rows or columns, select them all. Then right-click and choose Delete ➪ Table Rows (or
Delete ➪ Table Columns).
Moving a table
To move a table to a new location in the same worksheet, move the mouse pointer to any of its borders.
When the mouse pointer turns into a cross with four arrows, click and drag the table to its new location.
To move a table to a different worksheet (in the same workbook or in a different workbook):
1. Press Alt+A twice to select the entire table.
2. Press Ctrl+X to cut the selected cells.
3. Activate the new worksheet and select the upper-left cell for the table.
4. Press Ctrl+V to paste the table.
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