Microsoft Office

Analyzing Data with Pivot Tables 35
ON the CD-ROM
This workbook, named music list .xlsx, is available on the companion CD-ROM.
Here’s a quick summary of how I created this report:
1. I selected a cell in the table and chose Insert ➪ Tables ➪ PivotTable.
2. In the Create PivotTable dialog box, I clicked OK to accept the default settings.
FIGURE 35.30
A 119-page pivot table report.
3. In the new worksheet, I used the PivotTable Field List and dragged the following fields to
the Row Labels area: Genre, Artist, and Album.
4. I dragged these fields to the Values area: Song, Size, and Duration.
5. I used the Data Field Settings dialog box to summarize Song as Count, Size as Sum, and
Duration as Sum.
6. I wanted the information in the Size column to display in megabytes, so I formatted the column
using this custom number format:
###,###, “Mb”;;
7. I wanted the information in the Duration column to display as hours, minutes, and seconds,
so I formatted the column using this custom number format:
[h]:mm:ss;;
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