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Worksheet Formatting 7 Updating Old Fonts Office 2007 includes several new fonts, and the default font has been changed for all the Office applications. In the past, Excel’s default font was 10-point Arial. In Excel 2007, the default font for the Office theme is 11-point Calibri. Most people will agree that Calibri is much easier to read, and it gives the worksheet a more modern appearance. If you use Excel 2007 to open a workbook created in a previous version, the default font will not be changed, even if you apply a document style (by choosing Page Layout ➪ Themes ➪ Themes). But here’s an easy way to update the fonts in a workbook that was created using an older version of Excel: 1. Press Ctrl+N to open a new, empty workbook. The new workbook will use the default document theme. 2. Open your old workbook file. 3. Choose Home ➪ Styles ➪ Cell Styles ➪ Merge Styles. Excel displays its Merge Styles dialog box. 4. In the Merge Styles dialog box, select the new workbook that you created in Step 1. 5. Click OK. 6. Click Yes in response to Excel’s question regarding merging styles that have the same name. This technique changes the font and size for all unformatted cells. If you’ve applied font formatting to some cells (for example, made them bold), the font for those cells will not be changed (but you can change the font manually). If you don’t like the new look of your workbook, just close the workbook without saving the changes. TIP If you plan to distribute a workbook to other users, you should stick with the standard fonts that are included with Windows or Microsoft Office. If you open a workbook and your system doesn’t have the font with which the workbook was created, Windows attempts to use a similar font. Sometimes this attempt works OK, and sometimes it doesn’t. Use the Font and Font Size tools in the Home tab of the Ribbon (or in the Mini toolbar) to change the font or size for selected cells. You also can use the Font tab in the Format Cells dialog box to choose fonts, as shown in Figure 7.3. This tab enables you to control several other font attributes that aren’t available elsewhere. Besides choosing the font, you can change the font style (bold, italic), underlining, color, and effects (strikethrough, superscript, or subscript). If you click the check box labeled Normal Font, Excel displays the selections for the font defined for the Normal style. I discuss styles later in this chapter. See “Using Named Styles for Easier Formatting.” Figure 7.4 shows several different examples of font formatting. In this figure, the gridlines were turned off to make seeing the underlining easier. Notice, in the figure, that Excel provides four different underlining styles. In the two non-accounting underline styles, only the cell contents are underlined. In the two accounting underline styles, the entire width of the cells is always underlined. 113
Part I Getting Started with Excel FIGURE 7.3 The Font tab of the Format Cells dialog box gives you many additional font attribute options. FIGURE 7.4 You can choose many different font-formatting options for your worksheets. If you prefer to keep your hands on the keyboard, you can use the following shortcut keys to format a selected range quickly: n n Ctrl+B: Bold Ctrl+I: Italic 114
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CD-ROM Included! • All examples a
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Excel® 2007 Bible John Walkenbach
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About the Author John Walkenbach is
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Acknowledgments ...................
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Acknowledgments . . . . . . . . . .
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Contents Chapter 4: Essential Works
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Contents Displaying text at an angl
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Contents Entering Formulas into You
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Contents Memorial Day .............
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Contents Summarizing loan options b
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Contents Line charts...............
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Contents Using WordArt ............
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Contents Opening an HTML File .....
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Contents Retrieving Data with Query
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Contents The Covariance tool ......
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Contents Chapter 42: Using UserForm
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Writing Excel 2007 Bible was one of
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Acknowledgments I would especially
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Acknowledgments I may be faceless,
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Thanks for purchasing the Excel 200
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Introduction n n n n n Press: Press
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Getting Started with Excel The chap
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Part I Getting Started with Excel U
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What’s New in Excel 2007? If you
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What’s New in Excel 2007? 2 CROSS
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What’s New in Excel 2007? 2 Conso
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What’s New in Excel 2007? 2 Colla
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Entering and Editing Worksheet Data
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Introducing Formulas and Functions
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Creating Formulas That Manipulate T
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Part II Working with Formulas and F
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Creating Formulas for Financial App
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Introducing Array Formulas One of E
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Introducing Array Formulas 17 This
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Introducing Array Formulas 17 Alter
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Introducing Array Formulas 17 FIGUR
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Introducing Array Formulas 17 Using
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Introducing Array Formulas 17 FIGUR
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Introducing Array Formulas 17 Works
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Introducing Array Formulas 17 Figur
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Introducing Array Formulas 17 You c
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Performing Magic with Array Formula
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Creating Charts and Graphics The fo
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Part III Creating Charts and Graphi
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Using Advanced Excel Features Anumb
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Part IV Using Advanced Excel Featur
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Using Data Validation This chapter
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Using Data Validation 25 7. (Option
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Using Data Validation 25 FIGURE 25.
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Using Data Validation 25 In this ca
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Using Data Validation 25 FIGURE 25.
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Linking and Consolidating Worksheet
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Making Your Worksheets Error-Free I
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Making Your Worksheets Error-Free 3
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Using Microsoft Query with External
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Part V Analyzing Data with Excel Pi
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Part V Analyzing Data with Excel FI
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Performing Spreadsheet What-If Anal
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Programming Excel with VBA If you
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Part VI Programming Excel with VBA
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Creating UserForms You can’t use
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Creating UserForms 41 FIGURE 41.2 T
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Creating UserForms 41 The following
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Creating UserForms 41 FIGURE 41.6 A
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Creating UserForms 41 FIGURE 41.7 T
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Creating UserForms 41 8. Add a Comm
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Creating UserForms 41 ON the CD-ROM
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Creating UserForms 41 FIGURE 41.11
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Creating UserForms 41 5. In the Mac
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Using UserForm Controls in a Worksh
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Working with Excel Events In the pr
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Working with Excel Events 43 Your c
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Working with Excel Events 43 MsgBox
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Working with Excel Events 43 TABLE
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Working with Excel Events 43 NOTE T
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Creating Custom Excel Add-Ins For d
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Creating Custom Excel Add-Ins 45 Ad
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Creating Custom Excel Add-Ins 45 Af
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Creating Custom Excel Add-Ins 45 Pr
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Creating Custom Excel Add-Ins 45 5.
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Creating Custom Excel Add-Ins 45 Mo
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Worksheet Function Reference This a
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Worksheet Function Reference A TABL
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Worksheet Function Reference A Func
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Part VII Appendixes The interface w
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Part VII Appendixes n n text formul
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Part VII Appendixes n n n n log sca
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Part VII Appendixes n list formulas
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Additional Excel Resources If I’v
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Additional Excel Resources C Micros
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Additional Excel Resources C Tips f
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Excel Shortcut Keys Many users have
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Excel Shortcut Keys D Key(s) Ctrl+S
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Excel Shortcut Keys D TABLE D.6 Key
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Excel Shortcut Keys D Key(s) Ctrl+F
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A Index adding (continued) commands
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B Index BeforeRightClick event, 751
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C Index changing case of text, 214-
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C Index comments adding, 90-91 alte
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C Index currency Currency data type
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D Index deleting (continued) column
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E Index events, workbooks (continue
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F Index formatting (continued) copy
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F Index formulas (continued) Manual
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F Index functions (continued) IMARG
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G Index GESTEP function, 788 GETPIV
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H Index Highlight Changes dialog bo
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L Index LOGINV function, 795 LOGNOR
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N Index named ranges (continued) fi
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P Index password-protection VBA cod
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R Index ranges, counting (continued
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S Index screen display, 4-6 screen
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S Index styles (continued) named st
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T Index TIME function, 241, 787 tim
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V Index VBA (Visual Basic for Appli
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W Index windows (continued) protect
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W Index worksheets, printing (conti
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(b) WPI AND THE AUTHOR(S) OF THE BO
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