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Analyzing Data with Pivot Tables 35 ON the CD-ROM This workbook, named music list .xlsx, is available on the companion CD-ROM. Here’s a quick summary of how I created this report: 1. I selected a cell in the table and chose Insert ➪ Tables ➪ PivotTable. 2. In the Create PivotTable dialog box, I clicked OK to accept the default settings. FIGURE 35.30 A 119-page pivot table report. 3. In the new worksheet, I used the PivotTable Field List and dragged the following fields to the Row Labels area: Genre, Artist, and Album. 4. I dragged these fields to the Values area: Song, Size, and Duration. 5. I used the Data Field Settings dialog box to summarize Song as Count, Size as Sum, and Duration as Sum. 6. I wanted the information in the Size column to display in megabytes, so I formatted the column using this custom number format: ###,###, “Mb”;; 7. I wanted the information in the Duration column to display as hours, minutes, and seconds, so I formatted the column using this custom number format: [h]:mm:ss;; 633
Part V Analyzing Data with Excel 8. I edited the column headings. For example, I replaced “Count of Song” with No. Songs. 9. I changed the layout to outline format by choosing PivotTable Tools ➪ Design ➪ Layout ➪ Report Layout. 10. I turned off the field headers by choosing PivotTable Tools ➪ Options ➪ Show/Hide ➪ Show Field Headers. 11. I turned off the buttons by choosing PivotTable Tools ➪ Options ➪ Show/Hide ➪ +/- Buttons. 12. I displayed a blank row after each artist by choosing PivotTable Tools ➪ Design ➪ Layout ➪ Blank Rows. 13. I applied a built-in style by choosing PivotTable Tools ➪ Design ➪ PivotTable Styles. 14. I increased the font size for the Genre. 15. I went into Page Layout View, and I adjusted the column widths so that the report would fit horizontally on the page. Step 14 was actually kind of tricky. I wanted to increase the size of the genre names, but leave NOTE the subtotals in the same font size. Therefore, I couldn’t modify the style for the PivotTable Style I chose. I selected the entire column A and pressed Ctrl+G to bring up the Go To dialog box. I clicked Special to display the Go To Special dialog box. Then I selected the Constants option and clicked OK, which selected only the nonempty cells in column A. I then adjusted the font size for the selected cells. 634
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CD-ROM Included! • All examples a
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Excel® 2007 Bible John Walkenbach
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About the Author John Walkenbach is
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Acknowledgments ...................
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Acknowledgments . . . . . . . . . .
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Contents Chapter 4: Essential Works
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Contents Displaying text at an angl
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Contents Entering Formulas into You
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Contents Memorial Day .............
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Contents Summarizing loan options b
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Contents Retrieving Data with Query
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Contents Chapter 42: Using UserForm
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Writing Excel 2007 Bible was one of
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Acknowledgments I would especially
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Acknowledgments I may be faceless,
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Thanks for purchasing the Excel 200
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Introduction n n n n n Press: Press
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Getting Started with Excel The chap
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Entering and Editing Worksheet Data
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Worksheet Formatting 7 FIGURE 7.9 U
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Worksheet Formatting 7 To create a
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Worksheet Formatting 7 Figure 7.14
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Worksheet Formatting 7 FIGURE 7.16
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Using Data Validation This chapter
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Linking and Consolidating Worksheet
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Creating UserForms You can’t use
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Creating UserForms 41 FIGURE 41.2 T
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Creating UserForms 41 The following
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Creating UserForms 41 FIGURE 41.6 A
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Creating UserForms 41 FIGURE 41.7 T
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Creating UserForms 41 8. Add a Comm
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Creating UserForms 41 ON the CD-ROM
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Creating UserForms 41 FIGURE 41.11
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Creating UserForms 41 5. In the Mac
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Using UserForm Controls in a Worksh
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Working with Excel Events In the pr
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Working with Excel Events 43 MsgBox
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Worksheet Function Reference This a
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Worksheet Function Reference A TABL
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Part VII Appendixes The interface w
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Part VII Appendixes n n text formul
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Part VII Appendixes n list formulas
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Additional Excel Resources If I’v
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Additional Excel Resources C Micros
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Excel Shortcut Keys Many users have
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Excel Shortcut Keys D Key(s) Ctrl+S
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Excel Shortcut Keys D TABLE D.6 Key
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Excel Shortcut Keys D Key(s) Ctrl+F
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A Index adding (continued) commands
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B Index BeforeRightClick event, 751
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C Index changing case of text, 214-
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C Index comments adding, 90-91 alte
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C Index currency Currency data type
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D Index deleting (continued) column
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E Index events, workbooks (continue
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F Index formatting (continued) copy
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F Index formulas (continued) Manual
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F Index functions (continued) IMARG
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G Index GESTEP function, 788 GETPIV
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H Index Highlight Changes dialog bo
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L Index LOGINV function, 795 LOGNOR
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N Index named ranges (continued) fi
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P Index password-protection VBA cod
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R Index ranges, counting (continued
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S Index screen display, 4-6 screen
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S Index styles (continued) named st
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T Index TIME function, 241, 787 tim
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V Index VBA (Visual Basic for Appli
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W Index windows (continued) protect
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W Index worksheets, printing (conti
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(b) WPI AND THE AUTHOR(S) OF THE BO
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