Microsoft Office

Visualizing Data Using Conditional Formatting 21
Displaying only one icon
In some cases, you may want to display only one icon from an icon set. Excel doesn’t provide this option
directly, but displaying a single icon is possible if you use two rules. Figure 21.14 shows a range of values.
Only the values greater than or equal to 80 display an icon.
FIGURE 21.14
It’s possible to display only one icon.
Here’s how to set up an icon set such that only values greater than or equal to 80 display an icon:
1. Select the cells, choose Home ➪ Styles ➪ Conditional Formatting ➪ Icon Sets, and select
any icon set. Keep in mind that only the last icon of the set will be used.
2. With the range selected, choose Home ➪ Styles ➪ Conditional Formatting ➪ Manage
Rules. Excel displays its Conditional Formatting Rules Manager dialog box.
3. Click Edit Rule to display the Edit Formatting Rule dialog box.
4. Change the first icon setting to When Value Is >= 80 and specify Number as the Type; leave
the other icon settings as they are, and click OK to return to the Conditional Formatting
Rules Manager.
5. Click New Rule and then choose this rule type: Format Only Cells That Contain.
6. In the bottom section of the dialog box, specify Cell Value Less Than 80 and click OK to
return to the Conditional Formatting Rules Manager. The range now has two rules.
7. Place a check mark next to Stop If True for the first rule. Figure 21.15 shows the completed
dialog box.
8. Click OK.
The first rule checks to see whether the value is less than 80. If so, rule checking stops, and no conditional
formatting is applied. If the value is greater than or equal to 80, the second rule kicks in. This rule indicates
that values greater than or equal to 80 are displayed with an icon.
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