Microsoft Office

Printing Your Work
Despite predications of the “paperless office,” reports printed on paper
remain commonplace, and they will be around for a long time. Many of
the worksheets that you develop with Excel can easily serve as printed
reports. You’ll find that printing from Excel is quite easy and that you can generate
attractive, well-formatted reports with minimal effort. In addition, Excel has
many options that provide you with a great deal of control over the printed page
so that you can make your printed reports even better. These options are
explained in this chapter.
Printing with One Click
If you simply want to print a copy of a worksheet with no fuss and bother, use
Excel’s Quick Print option. One way to access this command is to choose Office ➪
Print ➪ Quick Print. But if you like the idea of one-click printing, take a few seconds
to add a new button to your Quick Access Toolbar (QAT):
IN THIS CHAPTER
One-click printing
Changing your worksheet view
Adjusting your print settings for
better results
Preventing some cells from being
printed
Using Custom Views
1. Click the downward-point arrow to the right of the QAT, which
displays a menu.
2. Choose Quick Print from the menu. Excel adds the Quick Print icon
to your QAT.
Clicking the Quick Print button prints the current worksheet on the currently
selected printer, using the default print settings. If you’ve changed any of the
default print settings, Excel uses the new settings; otherwise, it uses the following
default settings:
n
n
n
Prints the active worksheet (or all selected worksheets), including any
embedded charts or objects.
Prints one copy.
Prints the entire worksheet.
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