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Analyzing Data with Pivot Tables 35 FIGURE 35.11 Creating a frequency distribution for these test scores is simple. FIGURE 35.12 The pivot table and pivot chart shows the frequency distribution for the test scores. 617
Part V Analyzing Data with Excel This example used Excel’s Grouping dialog box to create the groups automatically. If you don’t want to group in equal-sized bins, you can create your own groups. For example, you may want to assign letter grades based on the test score. Select the rows for the first group and then choose Group from the shortcut menu. Repeat these steps for each additional group. Then replace the default group names with more meaningful names. NOTE Creating a Calculated Field or Calculated Item Perhaps the most confusing aspect of pivot tables is calculated fields versus calculated items. Many pivot table users simply avoid dealing with calculated fields and items. However, these features can be useful, and they really aren’t that complicated once you understand how they work. First, some basic definitions: n n A calculated field: A new field created from other fields in the pivot table. If your pivot table source is a worksheet table, an alternative to using a calculated field is to add a new column to the table, and create a formula to perform the desired calculation. A calculated field must reside in the Values area of the pivot table. You can’t use a calculated field in the Column Labels, Row Labels, or in a Report Filter. A calculated item: A calculated item uses the contents of other items within a field of the pivot table. If your pivot table source is a worksheet table, an alternative to using a calculated item is to insert one or more rows and write formulas that use values in other rows. A calculated item must reside in the Column Labels, Row Labels, or Report Filter area of a pivot table. You can’t use a calculated item in the Values area. The formulas used to create calculated fields and calculated items aren’t standard Excel formulas. In other words, you don’t enter the formulas into cells. Rather, you enter these formulas in a dialog box, and they’re stored along with the pivot table data. The examples in this section use the worksheet table shown in Figure 35.13. The table consists of five fields and 48 rows. Each row describes monthly sales information for a particular sales representative. For example, Amy is a sales rep for the North region, and she sold 239 units in January for total sales of $23,040. ON the CD-ROM A workbook demonstrating calculated fields and items is available on the companion CD-ROM. The file is named calculated fields and items.xlsx. Figure 35.14 shows a pivot table created from the data. This pivot table shows Sales (Values area), crosstabulated by Month (Row Labels) and by SalesRep (Column Labels). The examples that follow create n n A calculated field, to compute average sales per unit Four calculated items, to compute the quarterly sales commission 618
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CD-ROM Included! • All examples a
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Excel® 2007 Bible John Walkenbach
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About the Author John Walkenbach is
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Acknowledgments ...................
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Acknowledgments . . . . . . . . . .
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Contents Chapter 4: Essential Works
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Contents Displaying text at an angl
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Contents Entering Formulas into You
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Contents Memorial Day .............
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Contents Summarizing loan options b
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Contents Line charts...............
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Contents Opening an HTML File .....
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Contents Retrieving Data with Query
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Contents The Covariance tool ......
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Contents Chapter 42: Using UserForm
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Writing Excel 2007 Bible was one of
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Acknowledgments I would especially
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Acknowledgments I may be faceless,
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Thanks for purchasing the Excel 200
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Introduction n n n n n Press: Press
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Getting Started with Excel The chap
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What’s New in Excel 2007? If you
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What’s New in Excel 2007? 2 CROSS
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What’s New in Excel 2007? 2 Conso
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What’s New in Excel 2007? 2 Colla
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Entering and Editing Worksheet Data
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Working with Cells and Ranges Most
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Working with Cells and Ranges 5 1.
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Working with Cells and Ranges 5 FIG
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Worksheet Formatting Formatting you
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Worksheet Formatting 7 n Percent St
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Worksheet Formatting 7 Updating Old
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Worksheet Formatting 7 n Ctrl+U: Un
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Worksheet Formatting 7 The Shrink T
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Worksheet Formatting 7 Using Colors
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Worksheet Formatting 7 FIGURE 7.9 U
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Worksheet Formatting 7 n Pattern n
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Worksheet Formatting 7 To create a
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Worksheet Formatting 7 Figure 7.14
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Worksheet Formatting 7 FIGURE 7.16
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Using and Creating Templates Atempl
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Introducing Formulas and Functions
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Introducing Array Formulas One of E
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Introducing Array Formulas 17 FIGUR
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Introducing Array Formulas 17 FIGUR
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Performing Magic with Array Formula
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Creating Charts and Graphics The fo
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Using Advanced Excel Features Anumb
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Using Data Validation This chapter
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Using Data Validation 25 7. (Option
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Using Data Validation 25 FIGURE 25.
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Using Data Validation 25 In this ca
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Using Data Validation 25 FIGURE 25.
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Linking and Consolidating Worksheet
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Programming Excel with VBA If you
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Part VI Programming Excel with VBA
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Creating UserForms You can’t use
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Creating UserForms 41 FIGURE 41.2 T
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Creating UserForms 41 The following
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Creating UserForms 41 FIGURE 41.6 A
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Creating UserForms 41 FIGURE 41.7 T
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Creating UserForms 41 8. Add a Comm
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Creating UserForms 41 ON the CD-ROM
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Creating UserForms 41 FIGURE 41.11
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Creating UserForms 41 5. In the Mac
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Using UserForm Controls in a Worksh
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Working with Excel Events In the pr
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Working with Excel Events 43 Your c
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Working with Excel Events 43 MsgBox
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Working with Excel Events 43 TABLE
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Creating Custom Excel Add-Ins For d
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Creating Custom Excel Add-Ins 45 5.
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Creating Custom Excel Add-Ins 45 Mo
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Worksheet Function Reference This a
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Worksheet Function Reference A TABL
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Worksheet Function Reference A Func
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Part VII Appendixes The interface w
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Part VII Appendixes n n text formul
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Part VII Appendixes n n n n log sca
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Part VII Appendixes n list formulas
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Additional Excel Resources If I’v
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Additional Excel Resources C Micros
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Additional Excel Resources C Tips f
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Excel Shortcut Keys Many users have
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Excel Shortcut Keys D Key(s) Ctrl+S
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Excel Shortcut Keys D TABLE D.6 Key
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Excel Shortcut Keys D Key(s) Ctrl+F
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A Index adding (continued) commands
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B Index BeforeRightClick event, 751
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C Index changing case of text, 214-
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C Index comments adding, 90-91 alte
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C Index currency Currency data type
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D Index deleting (continued) column
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E Index events, workbooks (continue
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F Index formatting (continued) copy
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F Index formulas (continued) Manual
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F Index functions (continued) IMARG
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G Index GESTEP function, 788 GETPIV
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H Index Highlight Changes dialog bo
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L Index LOGINV function, 795 LOGNOR
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N Index named ranges (continued) fi
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P Index password-protection VBA cod
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R Index ranges, counting (continued
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S Index screen display, 4-6 screen
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S Index styles (continued) named st
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T Index TIME function, 241, 787 tim
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V Index VBA (Visual Basic for Appli
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W Index windows (continued) protect
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W Index worksheets, printing (conti
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(b) WPI AND THE AUTHOR(S) OF THE BO
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