Microsoft Office

Part IV
Using Advanced Excel Features
Embedding a workbook in Word by copying
The example in this section describes how to embed an Excel workbook (shown in Figure 29.6) in a Word
document.
FIGURE 29.6
This workbook will be embedded in a Word document.
To start, select A1:C13 and copy the range to the Clipboard. Then activate (or start) Word, open the document
in which you want to embed the range, and move the insertion point to the location in the document
where you want the table to appear. Choose Word’s Home ➪ Clipboard ➪ Paste ➪ Paste Special command.
Select the Paste option (not the Paste Link option) and choose the Microsoft Excel Worksheet Object format.
Click OK, and the range appears in the Word document. Although it appears that only the range is
embedded, the entire Excel workbook is actually embedded.
If you double-click the embedded object, you notice something unusual: Word’s Ribbon is replaced by the
Excel Ribbon. In addition, the embedded object appears with Excel’s familiar row and column borders. In
other words, you can edit this object in place by using Excel’s commands. Figure 29.7 shows the Word document
after double-clicking the embedded Excel workbook. To return to Word, just click anywhere in the
Word document.
Remember that no link is involved here. If you make changes to the embedded object in Word,
these changes don’t appear in the original Excel worksheet. The embedded object is a copy of
the original workbook, and is completely independent from the original source.
CAUTION
You may have noticed that Microsoft Excel Worksheet Object also appears in the Paste Special dialog box
when you choose the Paste Link option. If you paste the range using this option, the workbook isn’t embedded
in the Word document. When you double-click the object, Excel is activated so that you can edit the
workbook.
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