Microsoft Office

Part IV
Using Advanced Excel Features
Here’s another way to create a link to a cell or range (which can be in any workbook):
1. Select the cell or range.
2. Choose Home ➪ Clipboard ➪ Copy (or press Ctrl+C).
3. Activate the cell that will display the hyperlink.
4. Choose Home ➪ Clipboard ➪ Paste As Hyperlink.
Excel creates a hyperlink to the cell or range that you copied in Step 3. This cell or range can be in any
workbook or worksheet.
To add a hyperlink to a Shape, select the Shape and then choose Insert ➪ Links ➪ Hyperlink (or press
Ctrl+K). Specify the required information in the Insert Hyperlink dialog box, as outlined earlier in this
section.
Using hyperlinks
When you hover your mouse pointer over a cell that contains a hyperlink, the mouse pointer turns into a
hand. Click the hyperlink and you’re taken to the hyperlinked document.
TIP
To select a cell that has a hyperlink with your mouse (without following the hyperlink), position
your mouse over the cell, click, and hold for a second or two. Or just activate a nearby
cell and use the arrow keys to select the cell that contains the hyperlink.
When you hover your pointer over a Shape that contains a hyperlink, the mouse pointer turns into a hand.
To follow a hyperlink from a Shape, just point to the Shape and click.
If the hyperlink contains an e-mail address, your default e-mail program will be launched so that you can
send an e-mail.
Using Web Queries
Excel enables you to pull in data contained in an HTML file by performing a Web query. The data is transferred
to a worksheet, where you can manipulate it any way you like. Web queries are especially useful for
data that is frequently updated — such as stock market quotes.
NOTE
Performing a Web query doesn’t actually open the HTML file in Excel — rather, it copies the
information from the HTML file.
The best part about a Web query is that Excel remembers where the data came from. Therefore, after you
create a Web query, you can refresh the query to pull in the most recent data.
To create a Web query, choose Data ➪ Get External Data ➪ From Web. Excel displays the New Web Query
dialog box, shown in Figure 28.6. This dialog box is actually a resizable Web browser. You can click links to
navigate or just type the URL of the HTML file in the Address box. The HTML file can be on the Internet,
on a corporate intranet, or on a local or network drive. Each table is indicated by an arrow in a yellow box.
Click an arrow to select the table or tables you want to import.
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