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Understanding Excel’s Files 8 Filenaming Rules The Excel workbook files are subject to the same rules that apply to other Windows files. A filename can be up to 255 characters, including spaces. This length enables you to give meaningful names to your files. You can’t, however, use any of the following characters in your filenames: \ (backslash) ? (question mark) : (colon) * (asterisk) “ (quote) < (less than) > (greater than) | (vertical bar) You can use uppercase and lowercase letters in your names to improve readability. The filenames aren’t case sensitive — My 2007 Budget.xlsx and MY 2007 BUDGET.xlsx are equivalent names. Specifying a password In some cases, you may want to specify a password for your workbook. When a user attempts to open a password-protected workbook, a password must be entered before the file is opened. For some reason, it seems that Microsoft wants to keep the password-protection feature a secret. Passwordprotecting a workbook isn’t at all obvious. Here’s how to do it. 1. Choose Office ➪ Save As to display the Save As dialog box. 2. In the Save As dialog box, click the drop-down button labeled Tools 3. In the Tools drop-down list, select General Options to display the General Options dialog box, shown in Figure 8.4. 4. Type the password to open and click OK. You’re asked to re-enter the password. 5. When you return to the Save As dialog box, click the Save button to save the file. Passwords can be up to 15 characters long and are case sensitive. Be careful with this option because it is impossible to open the workbook (using normal methods) if you forget the password. Also, remember that Excel passwords can be cracked, so it’s not a perfect security measure. CAUTION CROSS-REF For additional security, you may prefer to encrypt your workbook. See “Encrypting a document,” later in this chapter. The General Options dialog box has a few other features. n n Always Create Backup: If this option is checked, the existing version of the workbook is renamed before the workbook is saved. The new filename will be named “Backup of xxx.xlk,” where xxx represents the original filename. Creating a backup enables you to go back to the previously saved version of your workbook. Password To Modify: This option enables you to specify a password that will be required before changes to the workbook can be saved under the same filename. Use this option if you want to make sure that changes aren’t made to the original version of the workbook. 137
Part I Getting Started with Excel n Read-Only Recommended: If this option is checked, Excel presents a dialog box suggesting that the file be opened as read-only. This is just a gentle suggestion. The person opening the file can override this suggestion if he or she likes. FIGURE 8.4 This difficult-to-find dialog box is where you specify a password for your workbook. Other workbook options Choose Office ➪ Prepare, and you’ll find still more file-related options, as shown in Figure 8.5. These options, described in the following sections, may be useful if you plan to distribute your workbook to others. FIGURE 8.5 Choose Office ➪ Prepare for some additional options. 138
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CD-ROM Included! • All examples a
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Excel® 2007 Bible John Walkenbach
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About the Author John Walkenbach is
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Acknowledgments ...................
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Acknowledgments . . . . . . . . . .
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Contents Chapter 4: Essential Works
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Contents Displaying text at an angl
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Contents Entering Formulas into You
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Contents Memorial Day .............
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Contents Summarizing loan options b
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Contents Line charts...............
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Contents Using WordArt ............
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Contents Opening an HTML File .....
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Contents Retrieving Data with Query
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Contents The Covariance tool ......
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Contents Chapter 42: Using UserForm
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Writing Excel 2007 Bible was one of
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Acknowledgments I would especially
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Acknowledgments I may be faceless,
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Thanks for purchasing the Excel 200
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Introduction n n n n n Press: Press
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Getting Started with Excel The chap
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What’s New in Excel 2007? If you
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What’s New in Excel 2007? 2 CROSS
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What’s New in Excel 2007? 2 Conso
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What’s New in Excel 2007? 2 Colla
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Entering and Editing Worksheet Data
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Working with Cells and Ranges Most
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Introducing Formulas and Functions
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Creating Formulas for Financial App
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Introducing Array Formulas One of E
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Performing Magic with Array Formula
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Creating Charts and Graphics The fo
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Part III Creating Charts and Graphi
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Using Advanced Excel Features Anumb
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Using Data Validation This chapter
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Using Data Validation 25 7. (Option
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Using Data Validation 25 FIGURE 25.
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Linking and Consolidating Worksheet
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Making Your Worksheets Error-Free I
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Part V Analyzing Data with Excel Pi
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Programming Excel with VBA If you
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Part VI Programming Excel with VBA
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Creating UserForms You can’t use
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Creating UserForms 41 FIGURE 41.2 T
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Creating UserForms 41 The following
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Creating UserForms 41 FIGURE 41.6 A
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Creating UserForms 41 FIGURE 41.7 T
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Creating UserForms 41 ON the CD-ROM
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Creating UserForms 41 FIGURE 41.11
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Creating UserForms 41 5. In the Mac
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Using UserForm Controls in a Worksh
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Working with Excel Events In the pr
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Working with Excel Events 43 Your c
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Working with Excel Events 43 MsgBox
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Working with Excel Events 43 TABLE
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Creating Custom Excel Add-Ins For d
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Creating Custom Excel Add-Ins 45 Ad
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Creating Custom Excel Add-Ins 45 Mo
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Worksheet Function Reference This a
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Worksheet Function Reference A TABL
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Part VII Appendixes The interface w
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Part VII Appendixes n n text formul
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Part VII Appendixes n list formulas
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Additional Excel Resources If I’v
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Additional Excel Resources C Micros
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Excel Shortcut Keys Many users have
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Excel Shortcut Keys D Key(s) Ctrl+S
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Excel Shortcut Keys D TABLE D.6 Key
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Excel Shortcut Keys D Key(s) Ctrl+F
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A Index adding (continued) commands
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B Index BeforeRightClick event, 751
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C Index changing case of text, 214-
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C Index comments adding, 90-91 alte
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C Index currency Currency data type
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D Index deleting (continued) column
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E Index events, workbooks (continue
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F Index formatting (continued) copy
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F Index formulas (continued) Manual
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F Index functions (continued) IMARG
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G Index GESTEP function, 788 GETPIV
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H Index Highlight Changes dialog bo
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L Index LOGINV function, 795 LOGNOR
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N Index named ranges (continued) fi
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P Index password-protection VBA cod
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R Index ranges, counting (continued
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S Index screen display, 4-6 screen
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S Index styles (continued) named st
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T Index TIME function, 241, 787 tim
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V Index VBA (Visual Basic for Appli
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W Index windows (continued) protect
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W Index worksheets, printing (conti
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(b) WPI AND THE AUTHOR(S) OF THE BO
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