Microsoft Office

Part I
Getting Started with Excel
In addition to the page margins, you can adjust the distance of the header from the top of the page and the
distance of the footer from the bottom of the page. These settings should be less than the corresponding
margin; otherwise, the header or footer may overlap with the printed output.
Normally, Excel aligns the printed page at the top and left margins. If you want the output to be centered
vertically or horizontally, check the appropriate check box in the section of the Margins tab labeled Center
On Page.
Changing the page orientation
Page orientation refers to the way in which the output is printed on the page. Choose Page Layout ➪ Page
Setup ➪ Orientation ➪ Portrait to print tall pages (the default) or Page Layout ➪ Page Setup ➪ Orientation ➪
Landscape to print wide pages. Landscape orientation is useful when you have a wide range that doesn’t fit on
a vertically oriented page.
If you change the orientation, the on-screen page breaks adjust automatically to accommodate the new
paper orientation.
Specifying the paper size
Use the Page Layout ➪ Page Setup ➪ Size control to specify the size of the paper you are using.
NOTE
Excel displays a variety of paper sizes, but your printer may not be capable of using them.
Specifying the print area
By default, Excel prints the entire used range of a worksheet. In some cases, you may want to print only
part of the worksheet. To do so, select the range to print and then choose Page Layout ➪ Page Setup ➪
Print Area ➪ Set Print Area.
NOTE
If you’re working in Page Layout View, the print area is enclosed in dashed lines.
If you specify a print area for a worksheet, Excel automatically give the print area a name: Print_Area.
Understanding page breaks
If you print lengthy reports, controlling where pages break is often important. For example, you normally
wouldn’t want a row to print on a page by itself. Fortunately, Excel gives you precise control over page
breaks.
Excel handles page breaks automatically, but sometimes you may want to “force” a page break — either a
vertical or a horizontal one — so that the report prints the way you want it to. For example, if your worksheet
consists of several distinct sections, you may want to print each section on a separate sheet of paper.
Inserting a page break
To insert a horizontal page-break line, move the cell pointer to the cell that will begin the new page, but
make sure that you place the pointer in column A; otherwise, you’ll insert a vertical page break and a horizontal
page break. For example, if you want row 14 to be the first row of a new page, select cell A14. Then
choose Page Layout ➪ Page Setup ➪ Breaks ➪ Insert Page Break.
NOTE
Page breaks are visualized differently, depending on which View mode you’re using. See
“Changing Your Page View,” earlier in this chapter.
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