Microsoft Office

Introducing Visual Basic for Applications 39
NOTE
The Personal Macro Workbook normally is in a hidden window (to keep it out of the way).
To record the macro in your Personal Macro Workbook, select the Personal Macro Workbook option in the
Record Macro dialog box before you start recording. This option is in the Store Macro In drop-down box.
If you store macros in the Personal Macro Workbook, you don’t have to remember to open the Personal
Macro Workbook when you load a workbook that uses macros. When you want to exit, Excel asks whether
you want to save changes to the Personal Macro Workbook.
Assigning a macro to a shortcut key
When you begin recording a macro, the Record Macro dialog box gives you an opportunity to provide a
shortcut key for the macro. If you’d later like to change the shortcut key or provide a shortcut key for a
macro that doesn’t have one:
1. Press Alt+F8 to display the Macro dialog box.
2. In the Macro dialog box, select the macro name from the list.
3. Click the Options button, and Excel displays its Macro Options dialog box (see Figure
39.10).
4. Specify the shortcut key and click OK to return to the Macro dialog box.
5. Click Cancel to close the Macro dialog box.
FIGURE 39.10
Use the Macro Options dialog box to add or change a shortcut key for a macro.
Assigning a macro to a button
After you record a macro and test it, you may want to assign the macro to a button placed in a worksheet.
You can follow these steps to do so:
1. If the macro is a general-purpose macro that you plan to use in more than one workbook,
make sure that the macro is stored in your Personal Macro Workbook.
2. Choose Developer ➪ Controls ➪ Insert and click the Button control from the Form
Controls section (see Figure 39.11).
3. Draw the button on the worksheet. Excel displays the Assign Macro dialog box.
4. In the Assign Macro dialog box, select the macro from the list.
5. Click OK to close the Assign Macro dialog box.
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