Microsoft Office

Part V
Analyzing Data with Excel
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Location is used for the Values and is summarized by Count (specified in the Data Field Settings
dialog box).
The pivot table has the field headers turned off (by choosing PivotTable Tools ➪ Options ➪
Show/Hide ➪ Show Field headers).
FIGURE 35.1
This table doesn’t have any numeric fields, but you can use it to generate a pivot table, shown next to the table.
NOTE
The Employee file is not used. This example uses the Location field for the Values section, but
you can actually use any of the three fields because the pivot table is displaying a count.
Figure 35.2 shows the pivot table after making some additional changes:
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I added a second instance of the Location field to the Values section and used the Data Field
Settings dialog box to display the values as Pct. Of Column.
I changed the field names in the pivot table to Count and Pct.
I selected a Pivot Table Style that uses Banded Columns, which makes it easier to distinguish the
count columns from the percent columns.
FIGURE 35.2
The pivot table, after making a few changes.
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