Magaya Software Accounting Manual

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ACCOUNTING FOLDER OVERVIEW – Add Bill Credit: if you overpaid a vendor (or they overbilled you), then you make a record of the credit they give you. If you owe them a balance, you might deduct it from that balance. When you write the check, the Magaya software will subtract the credit. If they send you a refund check, you can create a Payment which will be a Vendor Refund. • Payments (and Payment List): When you receive payments from customers, the payments will be listed here. You can create a customer payment or a vendor refund here by selecting it from the dropdown arrow of the “Add” button. Types of payments you can make: – Customer Payment: Used to record what a customer pays – Vendor Refund: Used when a vendor sends you money (a refund, maybe they overcharged you) • Deposits (and Deposit List): This records your deposits to the bank. Types of deposits are: – Deposit Payment: to deposit a payment you received from a customer – Deposit: to deposit monies from any other source such as a loan • Checks (and Check List): This records the checks to make payments to your vendors. The following are the types of checks you can create: – Pay Bills (check): to pay regular bills – Check to Expense: to pay for items that you do not have bills for such as rent, salary, etc. – Refund Check: a check that you create to give your customer a refund – Pay Sales Tax: a check to pay sales taxes that you collect from Accounts Receivable (AR). These topics are explained throughout the Magaya Accounting Manual. To find any topic quickly in the PDF, go to the Index and click on the index word. For details on using rates and how to automate some accounting tasks, see the Magaya Software Customization Manual. Navigating: For any list, you can right-click on an entity or transaction to access a pop-up menu of options. The same menu is available from the Actions button in each list. You can also see open transactions for any customer, vendor, etc. by right clicking on the entity name in the Maintenance folder. 9
CONFIGURE YOUR ACCOUNTING SYSTEM Configure your Accounting System When you first begin using Magaya software, we recommend that you enter accounting data to customize the system to your company’s needs. Start with the Accounting Wizard, which is explained in Chapter 3, and also see Chapter 10 in the Accounting manual to review the accounting configuration menu. This will help you set up your document numbering system and how to make system-wide settings related to currency and more. Settings per customer are made in the Customer’s profile dialog box (in the Maintenance folder). Magaya Corporation also offers training in the software in general and specifically for accounting staff and managers, customizations of documents, importing your company’s previous accounting data, and more. Contact your Magaya Logistics Advisor for options and prices. 10
Page 1 and 2: MagayaSoftware AccountingManual Gui
Page 3 and 4: 7. Accounts Payable . . . . . . . .
Page 6 and 7: 1. HOW TO USE THIS MANUAL INTRODUCT
Page 8 and 9: 2. Magaya Accounting System Overvie
Page 12 and 13: 3. ACCOUNTING WIZARD ACCOUNTING WIZ
Page 14 and 15: ENTER INFORMATION IN THE ACCOUNTING
Page 16 and 17: ENTERING OPENING BALANCES ENTER INF
Page 18 and 19: ENTERING OPENING BALANCES ENTER INF
Page 20 and 21: 4. CHART OF ACCOUNTS INTRODUCTION 4
Page 22 and 23: ADD TO THE CHART OF ACCOUNTS • Ex
Page 24 and 25: CONFIGURE DEFAULT ACCOUNTS is usefu
Page 26 and 27: 5. ITEMS AND SERVICES INTRODUCTION
Page 28 and 29: ADD ITEMS AND SERVICES • Other Fr
Page 30 and 31: ACTIONS PERFORMED WITH ITEMS AND SE
Page 32 and 33: 6. ACCOUNTS RECEIVABLE INTRODUCTION
Page 34 and 35: CREATE INVOICES will be visible to
Page 36 and 37: CREATE INVOICES • Add Charges: Cl
Page 38 and 39: CREATE INVOICES 3) Click OK when yo
Page 40 and 41: ACTIONS FOR INVOICES The following
Page 42 and 43: ACTIONS FOR INVOICES • Approve/Di
Page 44 and 45: IMPORT INVOICES • Date of the tra
Page 46 and 47: PRINT INVOICES TO A FISCAL PRINTER
Page 48 and 49: CREDIT MEMOS Credit Memos Credit Me
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
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CUSTOMER PAYMENT TERMS 2) Click the
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DEPOSITING PAYMENTS Click on the Ad
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ACTIONS FOR DEPOSITS The payment is
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REFUND CHECK for this check. This s
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7. ACCOUNTS PAYABLE INTRODUCTION TO
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CREATE BILLS account available in t
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ACTIONS FOR BILLS When you access t
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BILL CREDITS When you purchase a fi
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BILL PAYMENTS Bill Payments To pay
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PAY MULTIPLE VENDORS Pay Multiple V
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PAY MULTIPLE VENDORS In the next sc
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VENDOR REFUNDS A dialog box opens.
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8. BANKING INTRODUCTION TO BANKING
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WRITING CHECKS • The date is fill
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WRITING CHECKS Pay Sales Tax: Use t
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ACTIONS FOR CHECKS check fields suc
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ACTIONS FOR CHECKS • Void a check
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MAKING DEPOSITS • History: View r
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MAKING DEPOSITS • Click on a line
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BANK RECONCILIATION If you click th
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BANK RECONCILIATION To view transac
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BANK RECONCILIATION menu. Right-cli
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9. ACCOUNTING REPORTS INTRODUCTION
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OVERVIEW OF ACCOUNTING REPORTS A di
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CUSTOMIZE REPORTS Customize Reports
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CUSTOMIZE REPORTS You can change th
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PROFIT & LOSS REPORT This is an exa
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COMPARATIVE PROFIT & LOSS REPORTS T
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COMPARATIVE PROFIT & LOSS REPORTS 4
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SHIPMENT P&L REPORT • The detaile
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BALANCE SHEET The following is an e
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BALANCE SHEET A detailed Balance Sh
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SALES REPORTS • The Investing sec
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SALES REPORTS Compare Sales: The sa
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PURCHASE REPORTS Purchase Reports P
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PURCHASE REPORTS Reports by Carrier
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PROFIT REPORTS OVERVIEW Profit Repo
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CUSTOMER PROFIT REPORTS Customer Pr
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AGENT PROFIT REPORT Agent Profit Re
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MULTICURRENCY REPORTS Daily Journal
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10. ADVANCED ACCOUNTING FEATURES 10
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION COST CONFI
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ACCOUNTING CONFIGURATION ACCOUNTING
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ACCOUNTING CONFIGURATION MISCELLANE
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AVERAGE COST CONFIGURE AVERAGE COST
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AVERAGE COST ADDITIONAL CONFIGURATI
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AVERAGE COST SPECIFIC IDENTIFICATIO
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LANDED COST MANAGEMENT CONFIGURE YO
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SALES TAXES INTRODUCTION TO SALES T
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SALES TAXES STEPS: ADD A SALES TAX
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APPROVE/DISPUTE INVOICES APPROVE/DI
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JOURNAL ENTRIES STEPS: CREATE A JOU
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ADJUSTMENTS • Reverse a journal e
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MULTIPLE CURRENCIES HOW TO SET UP M
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Page 174 and 175:
Page 176 and 177:
MULTIPLE CURRENCIES MULTICURRENCY R
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RELATIONSHIP BETWEEN ACCOUNTING & O
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ACCOUNTS RECEIVABLE SPECIAL PROCEDU
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Page 184 and 185:
Page 186 and 187:
Page 188 and 189:
Index A Accounting and Operations r
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open invoices 125 sales tax liabili
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Magaya Software Accounting Manual

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