Magaya Software Accounting Manual

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CONFIGURE DEFAULT ACCOUNTS is useful if an account has been duplicated or used incorrectly. After the account is replaced, you can disable or delete the old one. • General Journal Entries: This shows you a list of general journal entries. To learn how to add a new journal entry, see Chapter 10 in the Magaya Software Accounting Manual, the topic "Journal Entries". • Divisions: This shows a list of divisions, if your company has divisions. For details on how to set up divisions, see the Divisions topic in the Magaya Software Customization Manual. • Tax Table: This shows a list of sales taxes (for merchandise you sell, not services). For details on how to add sales tax to your Magaya system, see the topic "Sales Taxes". • Choose Columns: Use this to select the columns you want to see. • Import (and Export): Use these options to send data from the Magaya database or bring data into the Magaya database in XML or CSV formats. To view more details for an account, click the “Detail” button to open the Details panel. Configure Default Accounts Default accounts can be defined for AR, AP, and banking. Then the system uses these accounts when new transactions are created. If a default is not set up, the system uses the account present in the last equivalent transaction. To set up default accounts, go to Maintenance > Configuration > Accounting. Find the option “Configure default accounts.” 23
INVENTORY ACCOUNTS Click the “Accounts” button. A dialog box opens. Select the default accounts from the dropdown menus. These are system-wide settings. To set your preferences for specific customers, go to the Maintenenace > Customers list. For more details on the Configuration menu, please see Chapter 10 of the Magaya Software Accounting Manual. Inventory Accounts If you buy and sell inventory, you can manage the accounting in Magaya. The software includes accounts for inventory, sales income, and cost of goods sold. You can also choose the costing method for inventory, either by average cost or by exact price per item which you specify. The accounting is shown in the Adjustments tab of invoices and in the Balance Sheet. Landed costs for freight can also be managed in the system. For details, see the sections in the Magaya Software Accounting Manual for Landed Costs, Average Cost, and Accounting Configuration. How to create and manage Purchase Orders and Sales Orders is included in the Magaya Supply Chain Solution Operations Manual. To customize and automate your accounting processes, please see the Magaya Software Customization Manual. 24
Page 1 and 2: MagayaSoftware AccountingManual Gui
Page 3 and 4: 7. Accounts Payable . . . . . . . .
Page 6 and 7: 1. HOW TO USE THIS MANUAL INTRODUCT
Page 8 and 9: 2. Magaya Accounting System Overvie
Page 10 and 11: ACCOUNTING FOLDER OVERVIEW - Add Bi
Page 12 and 13: 3. ACCOUNTING WIZARD ACCOUNTING WIZ
Page 14 and 15: ENTER INFORMATION IN THE ACCOUNTING
Page 16 and 17: ENTERING OPENING BALANCES ENTER INF
Page 18 and 19: ENTERING OPENING BALANCES ENTER INF
Page 20 and 21: 4. CHART OF ACCOUNTS INTRODUCTION 4
Page 22 and 23: ADD TO THE CHART OF ACCOUNTS • Ex
Page 26 and 27: 5. ITEMS AND SERVICES INTRODUCTION
Page 28 and 29: ADD ITEMS AND SERVICES • Other Fr
Page 30 and 31: ACTIONS PERFORMED WITH ITEMS AND SE
Page 32 and 33: 6. ACCOUNTS RECEIVABLE INTRODUCTION
Page 34 and 35: CREATE INVOICES will be visible to
Page 36 and 37: CREATE INVOICES • Add Charges: Cl
Page 38 and 39: CREATE INVOICES 3) Click OK when yo
Page 40 and 41: ACTIONS FOR INVOICES The following
Page 42 and 43: ACTIONS FOR INVOICES • Approve/Di
Page 44 and 45: IMPORT INVOICES • Date of the tra
Page 46 and 47: PRINT INVOICES TO A FISCAL PRINTER
Page 48 and 49: CREDIT MEMOS Credit Memos Credit Me
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
Page 60 and 61: CUSTOMER PAYMENT TERMS 2) Click the
Page 62 and 63: DEPOSITING PAYMENTS Click on the Ad
Page 64 and 65: ACTIONS FOR DEPOSITS The payment is
Page 66 and 67: REFUND CHECK for this check. This s
Page 68 and 69: 7. ACCOUNTS PAYABLE INTRODUCTION TO
Page 70 and 71: CREATE BILLS account available in t
Page 72 and 73: ACTIONS FOR BILLS When you access t
Page 74 and 75:
BILL CREDITS When you purchase a fi
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BILL PAYMENTS Bill Payments To pay
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PAY MULTIPLE VENDORS Pay Multiple V
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PAY MULTIPLE VENDORS In the next sc
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VENDOR REFUNDS A dialog box opens.
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8. BANKING INTRODUCTION TO BANKING
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WRITING CHECKS • The date is fill
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WRITING CHECKS Pay Sales Tax: Use t
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ACTIONS FOR CHECKS check fields suc
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ACTIONS FOR CHECKS • Void a check
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MAKING DEPOSITS • History: View r
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MAKING DEPOSITS • Click on a line
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BANK RECONCILIATION If you click th
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BANK RECONCILIATION To view transac
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BANK RECONCILIATION menu. Right-cli
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9. ACCOUNTING REPORTS INTRODUCTION
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OVERVIEW OF ACCOUNTING REPORTS A di
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CUSTOMIZE REPORTS Customize Reports
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CUSTOMIZE REPORTS You can change th
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PROFIT & LOSS REPORT This is an exa
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COMPARATIVE PROFIT & LOSS REPORTS T
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COMPARATIVE PROFIT & LOSS REPORTS 4
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SHIPMENT P&L REPORT • The detaile
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BALANCE SHEET The following is an e
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BALANCE SHEET A detailed Balance Sh
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SALES REPORTS • The Investing sec
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SALES REPORTS Compare Sales: The sa
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PURCHASE REPORTS Purchase Reports P
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PURCHASE REPORTS Reports by Carrier
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PROFIT REPORTS OVERVIEW Profit Repo
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CUSTOMER PROFIT REPORTS Customer Pr
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AGENT PROFIT REPORT Agent Profit Re
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MULTICURRENCY REPORTS Daily Journal
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10. ADVANCED ACCOUNTING FEATURES 10
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION COST CONFI
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ACCOUNTING CONFIGURATION ACCOUNTING
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ACCOUNTING CONFIGURATION MISCELLANE
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AVERAGE COST CONFIGURE AVERAGE COST
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AVERAGE COST ADDITIONAL CONFIGURATI
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AVERAGE COST SPECIFIC IDENTIFICATIO
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LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161:
SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163:
SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165:
APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167:
JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169:
ADJUSTMENTS • Reverse a journal e
Page 170 and 171:
MULTIPLE CURRENCIES HOW TO SET UP M
Page 172 and 173:
Page 174 and 175:
Page 176 and 177:
MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179:
RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181:
ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 182 and 183:
Page 184 and 185:
Page 186 and 187:
Page 188 and 189:
Index A Accounting and Operations r
Page 190:
open invoices 125 sales tax liabili
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