Magaya Software Accounting Manual

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ACTIONS FOR INVOICES The following Actions are available from the Document view: The Actions button in the Invoices List view contains these options plus more: The Cargo Reports relate the operations and accounting information in the <strong>Magaya</strong> system, enabling you to see reports such as how much you have billed for certain ports or destination agents. Sales Reports that can be created are: 39
ACTIONS FOR INVOICES • Open Invoices: View a report of open invoices. When the report opens, you can modify the report by choosing what columns to view, change the date range, filter the list, save or export it. • Open Invoices by Date: To view invoices that were open as of that date, regardless whether the invoice was paid after that date. • A/R Aging Reports: Select a report that shows details itemized or a summary to view what is overdue. • Invoice Details: A list of all invoices, including the detailed, itemized lines for each invoice. Other Actions button options: • Export the list to QuickBooks® or PeachTree® (Sage) accounting software programs to export the invoices you have filtered and to save them on your computer (or other directory) in a file format that can be opened in those applications. • Import invoices into your <strong>Magaya</strong> system: First format the data into CSV in a spreadsheet or plain text file. See an example in the section “Import Invoices.” • Go to a Document when you click on an invoice. • Print a batch of invoices that you have in a filtered list. In the printing wizard screen, there are options to select printers and templates. • Exclude the invoice from tracking online 40
Page 1 and 2: MagayaSoftware AccountingManual Gui
Page 3 and 4: 7. Accounts Payable . . . . . . . .
Page 6 and 7: 1. HOW TO USE THIS MANUAL INTRODUCT
Page 8 and 9: 2. Magaya Accounting System Overvie
Page 10 and 11: ACCOUNTING FOLDER OVERVIEW - Add Bi
Page 12 and 13: 3. ACCOUNTING WIZARD ACCOUNTING WIZ
Page 14 and 15: ENTER INFORMATION IN THE ACCOUNTING
Page 16 and 17: ENTERING OPENING BALANCES ENTER INF
Page 18 and 19: ENTERING OPENING BALANCES ENTER INF
Page 20 and 21: 4. CHART OF ACCOUNTS INTRODUCTION 4
Page 22 and 23: ADD TO THE CHART OF ACCOUNTS • Ex
Page 24 and 25: CONFIGURE DEFAULT ACCOUNTS is usefu
Page 26 and 27: 5. ITEMS AND SERVICES INTRODUCTION
Page 28 and 29: ADD ITEMS AND SERVICES • Other Fr
Page 30 and 31: ACTIONS PERFORMED WITH ITEMS AND SE
Page 32 and 33: 6. ACCOUNTS RECEIVABLE INTRODUCTION
Page 34 and 35: CREATE INVOICES will be visible to
Page 36 and 37: CREATE INVOICES • Add Charges: Cl
Page 38 and 39: CREATE INVOICES 3) Click OK when yo
Page 42 and 43: ACTIONS FOR INVOICES • Approve/Di
Page 44 and 45: IMPORT INVOICES • Date of the tra
Page 46 and 47: PRINT INVOICES TO A FISCAL PRINTER
Page 48 and 49: CREDIT MEMOS Credit Memos Credit Me
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
Page 60 and 61: CUSTOMER PAYMENT TERMS 2) Click the
Page 62 and 63: DEPOSITING PAYMENTS Click on the Ad
Page 64 and 65: ACTIONS FOR DEPOSITS The payment is
Page 66 and 67: REFUND CHECK for this check. This s
Page 68 and 69: 7. ACCOUNTS PAYABLE INTRODUCTION TO
Page 70 and 71: CREATE BILLS account available in t
Page 72 and 73: ACTIONS FOR BILLS When you access t
Page 74 and 75: BILL CREDITS When you purchase a fi
Page 76 and 77: BILL PAYMENTS Bill Payments To pay
Page 78 and 79: PAY MULTIPLE VENDORS Pay Multiple V
Page 80 and 81: PAY MULTIPLE VENDORS In the next sc
Page 82 and 83: VENDOR REFUNDS A dialog box opens.
Page 84 and 85: 8. BANKING INTRODUCTION TO BANKING
Page 86 and 87: WRITING CHECKS • The date is fill
Page 88 and 89: WRITING CHECKS Pay Sales Tax: Use t
Page 90 and 91:
ACTIONS FOR CHECKS check fields suc
Page 92 and 93:
ACTIONS FOR CHECKS • Void a check
Page 94 and 95:
MAKING DEPOSITS • History: View r
Page 96 and 97:
MAKING DEPOSITS • Click on a line
Page 98 and 99:
BANK RECONCILIATION If you click th
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BANK RECONCILIATION To view transac
Page 102 and 103:
BANK RECONCILIATION menu. Right-cli
Page 104 and 105:
9. ACCOUNTING REPORTS INTRODUCTION
Page 106 and 107:
OVERVIEW OF ACCOUNTING REPORTS A di
Page 108 and 109:
CUSTOMIZE REPORTS Customize Reports
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CUSTOMIZE REPORTS You can change th
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PROFIT & LOSS REPORT This is an exa
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COMPARATIVE PROFIT & LOSS REPORTS T
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COMPARATIVE PROFIT & LOSS REPORTS 4
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SHIPMENT P&L REPORT • The detaile
Page 120 and 121:
BALANCE SHEET The following is an e
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BALANCE SHEET A detailed Balance Sh
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SALES REPORTS • The Investing sec
Page 126 and 127:
SALES REPORTS Compare Sales: The sa
Page 128 and 129:
PURCHASE REPORTS Purchase Reports P
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PURCHASE REPORTS Reports by Carrier
Page 132 and 133:
PROFIT REPORTS OVERVIEW Profit Repo
Page 134 and 135:
CUSTOMER PROFIT REPORTS Customer Pr
Page 136 and 137:
AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139:
MULTICURRENCY REPORTS Daily Journal
Page 140 and 141:
10. ADVANCED ACCOUNTING FEATURES 10
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ACCOUNTING CONFIGURATION MAIN ACCOU
Page 144 and 145:
ACCOUNTING CONFIGURATION MAIN ACCOU
Page 146 and 147:
ACCOUNTING CONFIGURATION COST CONFI
Page 148 and 149:
ACCOUNTING CONFIGURATION ACCOUNTING
Page 150 and 151:
ACCOUNTING CONFIGURATION MISCELLANE
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AVERAGE COST CONFIGURE AVERAGE COST
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AVERAGE COST ADDITIONAL CONFIGURATI
Page 156 and 157:
AVERAGE COST SPECIFIC IDENTIFICATIO
Page 158 and 159:
LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161:
SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163:
SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165:
APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167:
JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169:
ADJUSTMENTS • Reverse a journal e
Page 170 and 171:
MULTIPLE CURRENCIES HOW TO SET UP M
Page 172 and 173:
Page 174 and 175:
Page 176 and 177:
MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179:
RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181:
ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 182 and 183:
Page 184 and 185:
Page 186 and 187:
Page 188 and 189:
Index A Accounting and Operations r
Page 190:
open invoices 125 sales tax liabili
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Magaya Software Accounting Manual

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