Magaya Software Accounting Manual

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Index A Accounting and Operations relationship 176 Accounting configuration 141 Accounting reports 103 Accounting roles and permissions 140 Accounting Wizard 11 Accounts Payable 67 Accounts Receivable 31 Adjustments 167 Administrator role 141 Advanced payment 54 Aging AR report 40 AP 67 API, integrations 147 AR 31 Assets 120 purchase a fixed asset 73 Assets, inventory 120 Average Cost 151 Average Cost, configure per item 152 Average Cost, configure system-wide 151 Average Cost, items in a Sales Order 154 B Balance Sheet 117 Average Costing method of inventory 121 Bank reconciliation 96, 101 Banking 83 Bill Credit 73 Bill Payments 75 Bills 67 periodic 72 recurrent 72 Bounced checks 181 Bounced checks, re-issue invoice 36 C Cargo reports 39 billing 71 Cash 122 Charges set priority 29 Chart of Accounts 19 Add to 20 Check numbering 76 Checks 83 check to expense 84 check to pay sales tax 87 pre-printed 88 print batch 91 reports 90 save as recurrent 92 select template 88 void 88 Clear or unclear transaction 100 Closing date 142 Compare purchasing reports 129 Compare sales reports 125 Cost of Goods Sold 124 in the P&L report 111 Costing Inventory configuration 146 Costing methods, how to change 156 Costs, prorating 133 Credit card, receive customer payment 49 Credit Card, set up in Chart of Accounts 21 Credit Card, to pay expenses 86 Credit card, use to pay expenses 86 Credit limit 148 Credit Memo 47 Currency add a 170 Customer Payment 49 D Daily Journal 137 Default accounts 23 Deposit 60, 93 void 63 Deposit payment 53, 60, 93 Deposit ticket 62 Discount 180 Discount, applied to payment 52 Divisions 23 Due date, set 142 E Equity 120 Exchange Rate reverse 143, 169 1
set up or change 172 F FIFO 156 Fiscal printer 44 Fiscal Year set or change 143 G General Ledger 22 Gross Profit 112 H Home currency 169 I Income Statement 110 Inventory 27 Inventory, overview of accounts 24 Invoice approve or dispute 41, 162, 163 exclude from tracking online 40 numbering 33 open invoices 40 status 33 Invoices 32 Items and Services 25 add new 26 resale item 27 J Journal Entries 164 L Landed cost configuration 146, 157 Landed costs in a PO 72 Liabilities 120 M Multicurrencies working with 168 Multicurrency 137 N Non-sufficient funds (NSF) 181 Numbering, of accounting transactions 144 O Online payments 41 Open transactions 9, 42 Opening balances 14 Overpayment 54 P Pay bills 75 Pay sales tax 86 Payment 49 deposit 60 partial 53 Payment Terms 55 Payment terms, system-wide setting 142 Peachtree 40 Periodic Invoices set up 149 Print checks 88 Profit and Loss report 110 Purchase fixed asset 73 Purchase Reports 127 Purchase reports 71 Q QuickBooks 40 set up 147 R Realized Gains and Losses 137 Reconcile bank account 96 Reconcile bank, view multiple currencies 99 Refund Check 63 Replace Account 22 Replace Item 28 Reports aging AR 125 bill detail 136 by agent 124 by sales 124 check detail 136 compare Balance Sheet 120 compare Profit & Loss 113 customize 107 invoice detail 136 missing checks 137 multicurrency 137 2
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MagayaSoftware AccountingManual Gui
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7. Accounts Payable . . . . . . . .
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1. HOW TO USE THIS MANUAL INTRODUCT
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2. Magaya Accounting System Overvie
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ACCOUNTING FOLDER OVERVIEW - Add Bi
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3. ACCOUNTING WIZARD ACCOUNTING WIZ
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ENTER INFORMATION IN THE ACCOUNTING
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ENTERING OPENING BALANCES ENTER INF
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ENTERING OPENING BALANCES ENTER INF
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4. CHART OF ACCOUNTS INTRODUCTION 4
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ADD TO THE CHART OF ACCOUNTS • Ex
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CONFIGURE DEFAULT ACCOUNTS is usefu
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5. ITEMS AND SERVICES INTRODUCTION
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ADD ITEMS AND SERVICES • Other Fr
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ACTIONS PERFORMED WITH ITEMS AND SE
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6. ACCOUNTS RECEIVABLE INTRODUCTION
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CREATE INVOICES will be visible to
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CREATE INVOICES • Add Charges: Cl
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CREATE INVOICES 3) Click OK when yo
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ACTIONS FOR INVOICES The following
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ACTIONS FOR INVOICES • Approve/Di
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IMPORT INVOICES • Date of the tra
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PRINT INVOICES TO A FISCAL PRINTER
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CREDIT MEMOS Credit Memos Credit Me
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ENTER PAYMENTS Enter Payments A Pay
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ENTER PAYMENTS • The A/R Account
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ENTER PAYMENTS time per invoice. Th
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ACTIONS FOR PAYMENTS Actions for Pa
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CUSTOMER PAYMENT TERMS Note: Only u
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CUSTOMER PAYMENT TERMS 2) Click the
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DEPOSITING PAYMENTS Click on the Ad
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ACTIONS FOR DEPOSITS The payment is
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REFUND CHECK for this check. This s
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7. ACCOUNTS PAYABLE INTRODUCTION TO
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CREATE BILLS account available in t
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ACTIONS FOR BILLS When you access t
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BILL CREDITS When you purchase a fi
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BILL PAYMENTS Bill Payments To pay
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PAY MULTIPLE VENDORS Pay Multiple V
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PAY MULTIPLE VENDORS In the next sc
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VENDOR REFUNDS A dialog box opens.
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8. BANKING INTRODUCTION TO BANKING
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WRITING CHECKS • The date is fill
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WRITING CHECKS Pay Sales Tax: Use t
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ACTIONS FOR CHECKS check fields suc
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ACTIONS FOR CHECKS • Void a check
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MAKING DEPOSITS • History: View r
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MAKING DEPOSITS • Click on a line
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BANK RECONCILIATION If you click th
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BANK RECONCILIATION To view transac
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BANK RECONCILIATION menu. Right-cli
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9. ACCOUNTING REPORTS INTRODUCTION
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OVERVIEW OF ACCOUNTING REPORTS A di
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CUSTOMIZE REPORTS Customize Reports
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CUSTOMIZE REPORTS You can change th
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PROFIT & LOSS REPORT This is an exa
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COMPARATIVE PROFIT & LOSS REPORTS T
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COMPARATIVE PROFIT & LOSS REPORTS 4
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SHIPMENT P&L REPORT • The detaile
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BALANCE SHEET The following is an e
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BALANCE SHEET A detailed Balance Sh
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SALES REPORTS • The Investing sec
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SALES REPORTS Compare Sales: The sa
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PURCHASE REPORTS Purchase Reports P
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PURCHASE REPORTS Reports by Carrier
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PROFIT REPORTS OVERVIEW Profit Repo
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CUSTOMER PROFIT REPORTS Customer Pr
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AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139: MULTICURRENCY REPORTS Daily Journal
Page 140 and 141: 10. ADVANCED ACCOUNTING FEATURES 10
Page 142 and 143: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 144 and 145: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 146 and 147: ACCOUNTING CONFIGURATION COST CONFI
Page 148 and 149: ACCOUNTING CONFIGURATION ACCOUNTING
Page 150 and 151: ACCOUNTING CONFIGURATION MISCELLANE
Page 152 and 153: AVERAGE COST CONFIGURE AVERAGE COST
Page 154 and 155: AVERAGE COST ADDITIONAL CONFIGURATI
Page 156 and 157: AVERAGE COST SPECIFIC IDENTIFICATIO
Page 158 and 159: LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161: SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163: SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165: APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167: JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169: ADJUSTMENTS • Reverse a journal e
Page 170 and 171: MULTIPLE CURRENCIES HOW TO SET UP M
Page 176 and 177: MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179: RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181: ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 190: open invoices 125 sales tax liabili
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Magaya Software Accounting Manual

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