Magaya Software Accounting Manual

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ACCOUNTING CONFIGURATION MAIN ACCOUNTING CONFIGURATION TAB: Additional configurations on the Main tab: Currency: Select your home currency. Note: This option is active only if there are no existing accounting transactions. It is recommended that home currency be set up in the Startup Wizard. To update a currency rate, click the button on open the currency list. For information on working with multiple currencies, see the section “Multicurrencies.” Reverse Exchange Rate: If you work with currencies that convert to very small amounts, you may want to work with the reverse rate. Check the box for this option, and your Magaya system will calculate the rate for you. Leave unchecked for the direct exchange rate. Fiscal Year: This sets the starting month for the fiscal year. If you used the Accounting Wizard to set up your Magaya software, the date displays here. The system will use this month as the beginning of the new fiscal year to automatically calculate the retained earnings of the previous year. Configure Liquidation Options: These options can be set for outgoing and incoming shipments separately. For details on liquidating shipments, see the Shipments chapter in the Magaya Cargo System Operations Manual. 143
ACCOUNTING CONFIGURATION ACCOUNTING DOCUMENT NUMBERS CONFIGURATION Configure Default Accounts: To set default accounts for the following transactions, click the “Accounts” button. In the dialog box, make selections. Save your settings. Accounting Document Numbers Configuration Check the boxes in this section to set consecutive numbering for Invoices, Credit Memos, Bills, Credits, Checks, and Journal Entries. 144
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MagayaSoftware AccountingManual Gui
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7. Accounts Payable . . . . . . . .
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1. HOW TO USE THIS MANUAL INTRODUCT
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2. Magaya Accounting System Overvie
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ACCOUNTING FOLDER OVERVIEW - Add Bi
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3. ACCOUNTING WIZARD ACCOUNTING WIZ
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ENTER INFORMATION IN THE ACCOUNTING
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ENTERING OPENING BALANCES ENTER INF
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ENTERING OPENING BALANCES ENTER INF
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4. CHART OF ACCOUNTS INTRODUCTION 4
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ADD TO THE CHART OF ACCOUNTS • Ex
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CONFIGURE DEFAULT ACCOUNTS is usefu
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5. ITEMS AND SERVICES INTRODUCTION
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ADD ITEMS AND SERVICES • Other Fr
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ACTIONS PERFORMED WITH ITEMS AND SE
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6. ACCOUNTS RECEIVABLE INTRODUCTION
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CREATE INVOICES will be visible to
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CREATE INVOICES • Add Charges: Cl
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CREATE INVOICES 3) Click OK when yo
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ACTIONS FOR INVOICES The following
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ACTIONS FOR INVOICES • Approve/Di
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IMPORT INVOICES • Date of the tra
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PRINT INVOICES TO A FISCAL PRINTER
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CREDIT MEMOS Credit Memos Credit Me
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ENTER PAYMENTS Enter Payments A Pay
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ENTER PAYMENTS • The A/R Account
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ENTER PAYMENTS time per invoice. Th
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ACTIONS FOR PAYMENTS Actions for Pa
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CUSTOMER PAYMENT TERMS Note: Only u
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CUSTOMER PAYMENT TERMS 2) Click the
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DEPOSITING PAYMENTS Click on the Ad
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ACTIONS FOR DEPOSITS The payment is
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REFUND CHECK for this check. This s
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7. ACCOUNTS PAYABLE INTRODUCTION TO
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CREATE BILLS account available in t
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ACTIONS FOR BILLS When you access t
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BILL CREDITS When you purchase a fi
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BILL PAYMENTS Bill Payments To pay
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PAY MULTIPLE VENDORS Pay Multiple V
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PAY MULTIPLE VENDORS In the next sc
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VENDOR REFUNDS A dialog box opens.
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8. BANKING INTRODUCTION TO BANKING
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WRITING CHECKS • The date is fill
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WRITING CHECKS Pay Sales Tax: Use t
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ACTIONS FOR CHECKS check fields suc
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ACTIONS FOR CHECKS • Void a check
Page 94 and 95: MAKING DEPOSITS • History: View r
Page 96 and 97: MAKING DEPOSITS • Click on a line
Page 98 and 99: BANK RECONCILIATION If you click th
Page 100 and 101: BANK RECONCILIATION To view transac
Page 102 and 103: BANK RECONCILIATION menu. Right-cli
Page 104 and 105: 9. ACCOUNTING REPORTS INTRODUCTION
Page 106 and 107: OVERVIEW OF ACCOUNTING REPORTS A di
Page 108 and 109: CUSTOMIZE REPORTS Customize Reports
Page 110 and 111: CUSTOMIZE REPORTS You can change th
Page 112 and 113: PROFIT & LOSS REPORT This is an exa
Page 114 and 115: COMPARATIVE PROFIT & LOSS REPORTS T
Page 116 and 117: COMPARATIVE PROFIT & LOSS REPORTS 4
Page 118 and 119: SHIPMENT P&L REPORT • The detaile
Page 120 and 121: BALANCE SHEET The following is an e
Page 122 and 123: BALANCE SHEET A detailed Balance Sh
Page 124 and 125: SALES REPORTS • The Investing sec
Page 126 and 127: SALES REPORTS Compare Sales: The sa
Page 128 and 129: PURCHASE REPORTS Purchase Reports P
Page 130 and 131: PURCHASE REPORTS Reports by Carrier
Page 132 and 133: PROFIT REPORTS OVERVIEW Profit Repo
Page 134 and 135: CUSTOMER PROFIT REPORTS Customer Pr
Page 136 and 137: AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139: MULTICURRENCY REPORTS Daily Journal
Page 140 and 141: 10. ADVANCED ACCOUNTING FEATURES 10
Page 142 and 143: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 146 and 147: ACCOUNTING CONFIGURATION COST CONFI
Page 148 and 149: ACCOUNTING CONFIGURATION ACCOUNTING
Page 150 and 151: ACCOUNTING CONFIGURATION MISCELLANE
Page 152 and 153: AVERAGE COST CONFIGURE AVERAGE COST
Page 154 and 155: AVERAGE COST ADDITIONAL CONFIGURATI
Page 156 and 157: AVERAGE COST SPECIFIC IDENTIFICATIO
Page 158 and 159: LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161: SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163: SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165: APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167: JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169: ADJUSTMENTS • Reverse a journal e
Page 170 and 171: MULTIPLE CURRENCIES HOW TO SET UP M
Page 176 and 177: MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179: RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181: ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 188 and 189: Index A Accounting and Operations r
Page 190: open invoices 125 sales tax liabili
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Magaya Software Accounting Manual

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