Magaya Software Accounting Manual

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ACCOUNTING CONFIGURATION ACCOUNTING INTEGRATION CONFIGURATION This will also affect your Balance Sheet and Trial Balance in your Magaya system. For details on landed costs, please see the section “Landed Cost Management” in the Magaya Software Accounting Manual. Accounting Integration Configuration You can exchange accounting data between your Magaya system and Quickbooks. First, configure your system and prepare your data. Also see the section “Import Invoices” in the Magaya Software Accounting Manual. To include Account Definitions when exporting to QuickBooks®, click this option in the Configuration menu: This will include the Account Definition from the Chart of Accounts in the output saved from Magaya Explorer and to be used in QuickBooks. It is important to make sure your accounts have the same names in both Magaya and in QuickBooks to avoid duplicates. To include customers and vendors when exporting from Magaya to Quick- Books, check the box. This will create the name in QuickBooks. Again, verify that the entity names are the same in both Magaya and QuickBooks. This options is disabled if you have multicurrencies turned on in your Magaya system. If you have the entity name in QuickBooks already, you will not need to check this box. Check the box if you want to include Inventory Charge Definitions as Inventory Items when exporting to QuickBooks. Extra Info: Magaya software can also integrate with other programs such as for managing purchase orders. If you need this functionality, please discuss the Magaya API with your Logistics Management Advisor. 147
ACCOUNTING CONFIGURATION CREDIT LIMIT CONFIGURATION Credit Limit Configuration To select the actions you want to take with customers who exceed the credit limit, use the options listed in this section of the Configuration menu. You can select just one, two, or all the options: After you set a credit limit, the system will alert a user when a customer has reached their credit limit. For example, if you check the option “Do not release the cargo”, the system will not let you release any cargo. If you select “Do not accept more bookings (online also)” then the system will not let any bookings be made for that customer. A notice will appear to tell the user the credit limit has been reached. The amount of the credit limit can be set in the Customer profile on the Payment Terms (Pmt Terms) tab. 148
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MagayaSoftware AccountingManual Gui
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7. Accounts Payable . . . . . . . .
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1. HOW TO USE THIS MANUAL INTRODUCT
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2. Magaya Accounting System Overvie
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ACCOUNTING FOLDER OVERVIEW - Add Bi
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3. ACCOUNTING WIZARD ACCOUNTING WIZ
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ENTER INFORMATION IN THE ACCOUNTING
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ENTERING OPENING BALANCES ENTER INF
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ENTERING OPENING BALANCES ENTER INF
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4. CHART OF ACCOUNTS INTRODUCTION 4
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ADD TO THE CHART OF ACCOUNTS • Ex
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CONFIGURE DEFAULT ACCOUNTS is usefu
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5. ITEMS AND SERVICES INTRODUCTION
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ADD ITEMS AND SERVICES • Other Fr
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ACTIONS PERFORMED WITH ITEMS AND SE
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6. ACCOUNTS RECEIVABLE INTRODUCTION
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CREATE INVOICES will be visible to
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CREATE INVOICES • Add Charges: Cl
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CREATE INVOICES 3) Click OK when yo
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ACTIONS FOR INVOICES The following
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ACTIONS FOR INVOICES • Approve/Di
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IMPORT INVOICES • Date of the tra
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PRINT INVOICES TO A FISCAL PRINTER
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CREDIT MEMOS Credit Memos Credit Me
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ENTER PAYMENTS Enter Payments A Pay
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ENTER PAYMENTS • The A/R Account
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ENTER PAYMENTS time per invoice. Th
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ACTIONS FOR PAYMENTS Actions for Pa
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CUSTOMER PAYMENT TERMS Note: Only u
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CUSTOMER PAYMENT TERMS 2) Click the
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DEPOSITING PAYMENTS Click on the Ad
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ACTIONS FOR DEPOSITS The payment is
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REFUND CHECK for this check. This s
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7. ACCOUNTS PAYABLE INTRODUCTION TO
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CREATE BILLS account available in t
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ACTIONS FOR BILLS When you access t
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BILL CREDITS When you purchase a fi
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BILL PAYMENTS Bill Payments To pay
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PAY MULTIPLE VENDORS Pay Multiple V
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PAY MULTIPLE VENDORS In the next sc
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VENDOR REFUNDS A dialog box opens.
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8. BANKING INTRODUCTION TO BANKING
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WRITING CHECKS • The date is fill
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WRITING CHECKS Pay Sales Tax: Use t
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ACTIONS FOR CHECKS check fields suc
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ACTIONS FOR CHECKS • Void a check
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MAKING DEPOSITS • History: View r
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MAKING DEPOSITS • Click on a line
Page 98 and 99: BANK RECONCILIATION If you click th
Page 100 and 101: BANK RECONCILIATION To view transac
Page 102 and 103: BANK RECONCILIATION menu. Right-cli
Page 104 and 105: 9. ACCOUNTING REPORTS INTRODUCTION
Page 106 and 107: OVERVIEW OF ACCOUNTING REPORTS A di
Page 108 and 109: CUSTOMIZE REPORTS Customize Reports
Page 110 and 111: CUSTOMIZE REPORTS You can change th
Page 112 and 113: PROFIT & LOSS REPORT This is an exa
Page 114 and 115: COMPARATIVE PROFIT & LOSS REPORTS T
Page 116 and 117: COMPARATIVE PROFIT & LOSS REPORTS 4
Page 118 and 119: SHIPMENT P&L REPORT • The detaile
Page 120 and 121: BALANCE SHEET The following is an e
Page 122 and 123: BALANCE SHEET A detailed Balance Sh
Page 124 and 125: SALES REPORTS • The Investing sec
Page 126 and 127: SALES REPORTS Compare Sales: The sa
Page 128 and 129: PURCHASE REPORTS Purchase Reports P
Page 130 and 131: PURCHASE REPORTS Reports by Carrier
Page 132 and 133: PROFIT REPORTS OVERVIEW Profit Repo
Page 134 and 135: CUSTOMER PROFIT REPORTS Customer Pr
Page 136 and 137: AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139: MULTICURRENCY REPORTS Daily Journal
Page 140 and 141: 10. ADVANCED ACCOUNTING FEATURES 10
Page 142 and 143: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 144 and 145: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 146 and 147: ACCOUNTING CONFIGURATION COST CONFI
Page 150 and 151: ACCOUNTING CONFIGURATION MISCELLANE
Page 152 and 153: AVERAGE COST CONFIGURE AVERAGE COST
Page 154 and 155: AVERAGE COST ADDITIONAL CONFIGURATI
Page 156 and 157: AVERAGE COST SPECIFIC IDENTIFICATIO
Page 158 and 159: LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161: SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163: SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165: APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167: JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169: ADJUSTMENTS • Reverse a journal e
Page 170 and 171: MULTIPLE CURRENCIES HOW TO SET UP M
Page 176 and 177: MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179: RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181: ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 188 and 189: Index A Accounting and Operations r
Page 190: open invoices 125 sales tax liabili
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Magaya Software Accounting Manual

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