Magaya Software Accounting Manual

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CREDIT MEMOS Credit Memos Credit Memos are issued if you overbilled a customer or if you need to give a discount after creating an invoice. (Note: Discounts can also be created another way; see Chapter 10, section “Accounts Receivable Special Procedures”.) Follow the steps below to create a Credit Memo. 1) Go to Invoices (document or list view) and click the Add button. Select “Add Credit Memo.” 47
CREDIT MEMOS A dialog box opens with the following tabs: the first tab is used for all the credit memo transaction details; the others are for Events, Attachments, Notes, and Internal Notes. • The fields in this dialog box are the same as in the Invoice dialog box. See the Invoices section for details. Reminder: All amounts will be treated a negative (a subtraction) for the selected accounts and items. When a credit memo has been paid to the customer (either in a check or credit on a balance), the status will be updated in the Invoices List. You can also see the status on the toolbar similar to the Invoices. When you enter this transaction, it will show a negative (deduction) in Accounts Receivable. 48
Page 1 and 2: MagayaSoftware AccountingManual Gui
Page 3 and 4: 7. Accounts Payable . . . . . . . .
Page 6 and 7: 1. HOW TO USE THIS MANUAL INTRODUCT
Page 8 and 9: 2. Magaya Accounting System Overvie
Page 10 and 11: ACCOUNTING FOLDER OVERVIEW - Add Bi
Page 12 and 13: 3. ACCOUNTING WIZARD ACCOUNTING WIZ
Page 14 and 15: ENTER INFORMATION IN THE ACCOUNTING
Page 16 and 17: ENTERING OPENING BALANCES ENTER INF
Page 18 and 19: ENTERING OPENING BALANCES ENTER INF
Page 20 and 21: 4. CHART OF ACCOUNTS INTRODUCTION 4
Page 22 and 23: ADD TO THE CHART OF ACCOUNTS • Ex
Page 24 and 25: CONFIGURE DEFAULT ACCOUNTS is usefu
Page 26 and 27: 5. ITEMS AND SERVICES INTRODUCTION
Page 28 and 29: ADD ITEMS AND SERVICES • Other Fr
Page 30 and 31: ACTIONS PERFORMED WITH ITEMS AND SE
Page 32 and 33: 6. ACCOUNTS RECEIVABLE INTRODUCTION
Page 34 and 35: CREATE INVOICES will be visible to
Page 36 and 37: CREATE INVOICES • Add Charges: Cl
Page 38 and 39: CREATE INVOICES 3) Click OK when yo
Page 40 and 41: ACTIONS FOR INVOICES The following
Page 42 and 43: ACTIONS FOR INVOICES • Approve/Di
Page 44 and 45: IMPORT INVOICES • Date of the tra
Page 46 and 47: PRINT INVOICES TO A FISCAL PRINTER
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
Page 60 and 61: CUSTOMER PAYMENT TERMS 2) Click the
Page 62 and 63: DEPOSITING PAYMENTS Click on the Ad
Page 64 and 65: ACTIONS FOR DEPOSITS The payment is
Page 66 and 67: REFUND CHECK for this check. This s
Page 68 and 69: 7. ACCOUNTS PAYABLE INTRODUCTION TO
Page 70 and 71: CREATE BILLS account available in t
Page 72 and 73: ACTIONS FOR BILLS When you access t
Page 74 and 75: BILL CREDITS When you purchase a fi
Page 76 and 77: BILL PAYMENTS Bill Payments To pay
Page 78 and 79: PAY MULTIPLE VENDORS Pay Multiple V
Page 80 and 81: PAY MULTIPLE VENDORS In the next sc
Page 82 and 83: VENDOR REFUNDS A dialog box opens.
Page 84 and 85: 8. BANKING INTRODUCTION TO BANKING
Page 86 and 87: WRITING CHECKS • The date is fill
Page 88 and 89: WRITING CHECKS Pay Sales Tax: Use t
Page 90 and 91: ACTIONS FOR CHECKS check fields suc
Page 92 and 93: ACTIONS FOR CHECKS • Void a check
Page 94 and 95: MAKING DEPOSITS • History: View r
Page 96 and 97: MAKING DEPOSITS • Click on a line
Page 98 and 99:
BANK RECONCILIATION If you click th
Page 100 and 101:
BANK RECONCILIATION To view transac
Page 102 and 103:
BANK RECONCILIATION menu. Right-cli
Page 104 and 105:
9. ACCOUNTING REPORTS INTRODUCTION
Page 106 and 107:
OVERVIEW OF ACCOUNTING REPORTS A di
Page 108 and 109:
CUSTOMIZE REPORTS Customize Reports
Page 110 and 111:
CUSTOMIZE REPORTS You can change th
Page 112 and 113:
PROFIT & LOSS REPORT This is an exa
Page 114 and 115:
COMPARATIVE PROFIT & LOSS REPORTS T
Page 116 and 117:
COMPARATIVE PROFIT & LOSS REPORTS 4
Page 118 and 119:
SHIPMENT P&L REPORT • The detaile
Page 120 and 121:
BALANCE SHEET The following is an e
Page 122 and 123:
BALANCE SHEET A detailed Balance Sh
Page 124 and 125:
SALES REPORTS • The Investing sec
Page 126 and 127:
SALES REPORTS Compare Sales: The sa
Page 128 and 129:
PURCHASE REPORTS Purchase Reports P
Page 130 and 131:
PURCHASE REPORTS Reports by Carrier
Page 132 and 133:
PROFIT REPORTS OVERVIEW Profit Repo
Page 134 and 135:
CUSTOMER PROFIT REPORTS Customer Pr
Page 136 and 137:
AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139:
MULTICURRENCY REPORTS Daily Journal
Page 140 and 141:
10. ADVANCED ACCOUNTING FEATURES 10
Page 142 and 143:
ACCOUNTING CONFIGURATION MAIN ACCOU
Page 144 and 145:
ACCOUNTING CONFIGURATION MAIN ACCOU
Page 146 and 147:
ACCOUNTING CONFIGURATION COST CONFI
Page 148 and 149:
ACCOUNTING CONFIGURATION ACCOUNTING
Page 150 and 151:
ACCOUNTING CONFIGURATION MISCELLANE
Page 152 and 153:
AVERAGE COST CONFIGURE AVERAGE COST
Page 154 and 155:
AVERAGE COST ADDITIONAL CONFIGURATI
Page 156 and 157:
AVERAGE COST SPECIFIC IDENTIFICATIO
Page 158 and 159:
LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161:
SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163:
SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165:
APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167:
JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169:
ADJUSTMENTS • Reverse a journal e
Page 170 and 171:
MULTIPLE CURRENCIES HOW TO SET UP M
Page 172 and 173:
Page 174 and 175:
Page 176 and 177:
MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179:
RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181:
ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 182 and 183:
Page 184 and 185:
Page 186 and 187:
Page 188 and 189:
Index A Accounting and Operations r
Page 190:
open invoices 125 sales tax liabili
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