Magaya Software Accounting Manual

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7. ACCOUNTS PAYABLE INTRODUCTION TO ACCOUNTS PAYABLE 7. Accounts Payable Introduction to Accounts Payable Accounts Payable (AP) are bills from your vendors that you need to pay. The sections of this topic explain how to create the following transactions in Magaya Explorer: • Bills • Bill Credits • Bill Payments • Vendor Refunds To see a list of unpaid bills, use the Actions button in the Bills list. For information on how to create reports of unpaid bills and aging AP, see Chapter 9, section “Purchase Reports”. Create Bills To create a bill, go to Bills (the document or list view) in the Accounting folder in Magaya Explorer. Bills are often created for telephone expenses, marketing, etc. 67
CREATE BILLS Click on the Add button and select “Add Bill”. A dialog box opens. It has three tabs: Bill, Notes, Internal Notes. • On the Bill tab, the transaction number fills in automatically, but you may override this and enter the actual bill number from the vendor. • Select the Account to the “Accounts Payable” account you need for this bill. If you are working in multiple currencies, there will be at least one 68
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MagayaSoftware AccountingManual Gui
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7. Accounts Payable . . . . . . . .
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1. HOW TO USE THIS MANUAL INTRODUCT
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2. Magaya Accounting System Overvie
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ACCOUNTING FOLDER OVERVIEW - Add Bi
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3. ACCOUNTING WIZARD ACCOUNTING WIZ
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ENTER INFORMATION IN THE ACCOUNTING
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ENTERING OPENING BALANCES ENTER INF
Page 18 and 19: ENTERING OPENING BALANCES ENTER INF
Page 20 and 21: 4. CHART OF ACCOUNTS INTRODUCTION 4
Page 22 and 23: ADD TO THE CHART OF ACCOUNTS • Ex
Page 24 and 25: CONFIGURE DEFAULT ACCOUNTS is usefu
Page 26 and 27: 5. ITEMS AND SERVICES INTRODUCTION
Page 28 and 29: ADD ITEMS AND SERVICES • Other Fr
Page 30 and 31: ACTIONS PERFORMED WITH ITEMS AND SE
Page 32 and 33: 6. ACCOUNTS RECEIVABLE INTRODUCTION
Page 34 and 35: CREATE INVOICES will be visible to
Page 36 and 37: CREATE INVOICES • Add Charges: Cl
Page 38 and 39: CREATE INVOICES 3) Click OK when yo
Page 40 and 41: ACTIONS FOR INVOICES The following
Page 42 and 43: ACTIONS FOR INVOICES • Approve/Di
Page 44 and 45: IMPORT INVOICES • Date of the tra
Page 46 and 47: PRINT INVOICES TO A FISCAL PRINTER
Page 48 and 49: CREDIT MEMOS Credit Memos Credit Me
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
Page 60 and 61: CUSTOMER PAYMENT TERMS 2) Click the
Page 62 and 63: DEPOSITING PAYMENTS Click on the Ad
Page 64 and 65: ACTIONS FOR DEPOSITS The payment is
Page 66 and 67: REFUND CHECK for this check. This s
Page 70 and 71: CREATE BILLS account available in t
Page 72 and 73: ACTIONS FOR BILLS When you access t
Page 74 and 75: BILL CREDITS When you purchase a fi
Page 76 and 77: BILL PAYMENTS Bill Payments To pay
Page 78 and 79: PAY MULTIPLE VENDORS Pay Multiple V
Page 80 and 81: PAY MULTIPLE VENDORS In the next sc
Page 82 and 83: VENDOR REFUNDS A dialog box opens.
Page 84 and 85: 8. BANKING INTRODUCTION TO BANKING
Page 86 and 87: WRITING CHECKS • The date is fill
Page 88 and 89: WRITING CHECKS Pay Sales Tax: Use t
Page 90 and 91: ACTIONS FOR CHECKS check fields suc
Page 92 and 93: ACTIONS FOR CHECKS • Void a check
Page 94 and 95: MAKING DEPOSITS • History: View r
Page 96 and 97: MAKING DEPOSITS • Click on a line
Page 98 and 99: BANK RECONCILIATION If you click th
Page 100 and 101: BANK RECONCILIATION To view transac
Page 102 and 103: BANK RECONCILIATION menu. Right-cli
Page 104 and 105: 9. ACCOUNTING REPORTS INTRODUCTION
Page 106 and 107: OVERVIEW OF ACCOUNTING REPORTS A di
Page 108 and 109: CUSTOMIZE REPORTS Customize Reports
Page 110 and 111: CUSTOMIZE REPORTS You can change th
Page 112 and 113: PROFIT & LOSS REPORT This is an exa
Page 114 and 115: COMPARATIVE PROFIT & LOSS REPORTS T
Page 116 and 117: COMPARATIVE PROFIT & LOSS REPORTS 4
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SHIPMENT P&L REPORT • The detaile
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BALANCE SHEET The following is an e
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BALANCE SHEET A detailed Balance Sh
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SALES REPORTS • The Investing sec
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SALES REPORTS Compare Sales: The sa
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PURCHASE REPORTS Purchase Reports P
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PURCHASE REPORTS Reports by Carrier
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PROFIT REPORTS OVERVIEW Profit Repo
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CUSTOMER PROFIT REPORTS Customer Pr
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AGENT PROFIT REPORT Agent Profit Re
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MULTICURRENCY REPORTS Daily Journal
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10. ADVANCED ACCOUNTING FEATURES 10
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION COST CONFI
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ACCOUNTING CONFIGURATION ACCOUNTING
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ACCOUNTING CONFIGURATION MISCELLANE
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AVERAGE COST CONFIGURE AVERAGE COST
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AVERAGE COST ADDITIONAL CONFIGURATI
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AVERAGE COST SPECIFIC IDENTIFICATIO
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LANDED COST MANAGEMENT CONFIGURE YO
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SALES TAXES INTRODUCTION TO SALES T
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SALES TAXES STEPS: ADD A SALES TAX
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APPROVE/DISPUTE INVOICES APPROVE/DI
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JOURNAL ENTRIES STEPS: CREATE A JOU
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ADJUSTMENTS • Reverse a journal e
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MULTIPLE CURRENCIES HOW TO SET UP M
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Page 174 and 175:
Page 176 and 177:
MULTIPLE CURRENCIES MULTICURRENCY R
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RELATIONSHIP BETWEEN ACCOUNTING & O
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ACCOUNTS RECEIVABLE SPECIAL PROCEDU
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Page 186 and 187:
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Index A Accounting and Operations r
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open invoices 125 sales tax liabili
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