Magaya Software Accounting Manual

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BANK RECONCILIATION If you click the “Leave” button, your work will be saved, and you can return to the screen at any time. The “Done” button is to be used after completing the reconciliation. Set the Statement Date: The Statement Date is the date that the bank statement was issued. If you have used this reconciliation screen before, the opening balance for this month will be the same as the end balance from the previous month. If this is the first time you are performing a reconciliation in <strong>Magaya</strong> Explorer, the opening balance will be zero. To add an opening balance, create a Journal Entry and then clear it in the Transaction Listing so it appears in the reconciliation: in the Chart of Accounts list, click the “Actions” button, and select “Transaction Listing”. Right-click on the transaction and select “Clear/Unclear Transaction” from the pop-up menu. Then return to the reconciliation screen. Enter the Statement Ending Balance: Use the balance that is listed on your statement. Place a checkmark in each transaction in the list as you match it with the bank statement. The status in the “Cleared” column will change from No to Yes: 97
BANK RECONCILIATION To place a checkmark in all the transactions, click on the “Mark All” button. To uncheck all the transactions, click on the “Unmark All” button: As you check the transactions, the total number of Cleared Transactions will be updated on the bottom of the screen: Add: Use the Add button to add a transaction that is listed in the statement but not in this screen. Edit: Use the Edit button to change a transaction. Click on the transaction to select it. Click the Edit button. A dialog box opens that will look different, depending on the transaction selected. Modify it and click OK. Print: Click to print the Deposits or the Checks. These can be printed separately. Delete: If a transaction is not in your statement, select the transaction to delete, and click the Delete button. The Uncleared Balance must be zero to complete the reconciliation. If you click the “Done” button when the Uncleared Balance is not zero, the system will give you a notice and not complete the reconciliation. You can leave and return to the reconciliation screen at any time and your work will be saved. When you click the “Leave” button, the reconciliation screen closes. When you are done with the reconciliation and you click the Done button, the system will ask if you want to print the statement. You can print it now or print the bank reconciliation from the Reports option from the Actions button in the Chart of Accounts at a later time. 98
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MagayaSoftware AccountingManual Gui
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7. Accounts Payable . . . . . . . .
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1. HOW TO USE THIS MANUAL INTRODUCT
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2. Magaya Accounting System Overvie
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ACCOUNTING FOLDER OVERVIEW - Add Bi
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3. ACCOUNTING WIZARD ACCOUNTING WIZ
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ENTER INFORMATION IN THE ACCOUNTING
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ENTERING OPENING BALANCES ENTER INF
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ENTERING OPENING BALANCES ENTER INF
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4. CHART OF ACCOUNTS INTRODUCTION 4
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ADD TO THE CHART OF ACCOUNTS • Ex
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CONFIGURE DEFAULT ACCOUNTS is usefu
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5. ITEMS AND SERVICES INTRODUCTION
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ADD ITEMS AND SERVICES • Other Fr
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ACTIONS PERFORMED WITH ITEMS AND SE
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6. ACCOUNTS RECEIVABLE INTRODUCTION
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CREATE INVOICES will be visible to
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CREATE INVOICES • Add Charges: Cl
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CREATE INVOICES 3) Click OK when yo
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ACTIONS FOR INVOICES The following
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ACTIONS FOR INVOICES • Approve/Di
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IMPORT INVOICES • Date of the tra
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PRINT INVOICES TO A FISCAL PRINTER
Page 48 and 49: CREDIT MEMOS Credit Memos Credit Me
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
Page 60 and 61: CUSTOMER PAYMENT TERMS 2) Click the
Page 62 and 63: DEPOSITING PAYMENTS Click on the Ad
Page 64 and 65: ACTIONS FOR DEPOSITS The payment is
Page 66 and 67: REFUND CHECK for this check. This s
Page 68 and 69: 7. ACCOUNTS PAYABLE INTRODUCTION TO
Page 70 and 71: CREATE BILLS account available in t
Page 72 and 73: ACTIONS FOR BILLS When you access t
Page 74 and 75: BILL CREDITS When you purchase a fi
Page 76 and 77: BILL PAYMENTS Bill Payments To pay
Page 78 and 79: PAY MULTIPLE VENDORS Pay Multiple V
Page 80 and 81: PAY MULTIPLE VENDORS In the next sc
Page 82 and 83: VENDOR REFUNDS A dialog box opens.
Page 84 and 85: 8. BANKING INTRODUCTION TO BANKING
Page 86 and 87: WRITING CHECKS • The date is fill
Page 88 and 89: WRITING CHECKS Pay Sales Tax: Use t
Page 90 and 91: ACTIONS FOR CHECKS check fields suc
Page 92 and 93: ACTIONS FOR CHECKS • Void a check
Page 94 and 95: MAKING DEPOSITS • History: View r
Page 96 and 97: MAKING DEPOSITS • Click on a line
Page 100 and 101: BANK RECONCILIATION To view transac
Page 102 and 103: BANK RECONCILIATION menu. Right-cli
Page 104 and 105: 9. ACCOUNTING REPORTS INTRODUCTION
Page 106 and 107: OVERVIEW OF ACCOUNTING REPORTS A di
Page 108 and 109: CUSTOMIZE REPORTS Customize Reports
Page 110 and 111: CUSTOMIZE REPORTS You can change th
Page 112 and 113: PROFIT & LOSS REPORT This is an exa
Page 114 and 115: COMPARATIVE PROFIT & LOSS REPORTS T
Page 116 and 117: COMPARATIVE PROFIT & LOSS REPORTS 4
Page 118 and 119: SHIPMENT P&L REPORT • The detaile
Page 120 and 121: BALANCE SHEET The following is an e
Page 122 and 123: BALANCE SHEET A detailed Balance Sh
Page 124 and 125: SALES REPORTS • The Investing sec
Page 126 and 127: SALES REPORTS Compare Sales: The sa
Page 128 and 129: PURCHASE REPORTS Purchase Reports P
Page 130 and 131: PURCHASE REPORTS Reports by Carrier
Page 132 and 133: PROFIT REPORTS OVERVIEW Profit Repo
Page 134 and 135: CUSTOMER PROFIT REPORTS Customer Pr
Page 136 and 137: AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139: MULTICURRENCY REPORTS Daily Journal
Page 140 and 141: 10. ADVANCED ACCOUNTING FEATURES 10
Page 142 and 143: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 144 and 145: ACCOUNTING CONFIGURATION MAIN ACCOU
Page 146 and 147: ACCOUNTING CONFIGURATION COST CONFI
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ACCOUNTING CONFIGURATION ACCOUNTING
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ACCOUNTING CONFIGURATION MISCELLANE
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AVERAGE COST CONFIGURE AVERAGE COST
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AVERAGE COST ADDITIONAL CONFIGURATI
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AVERAGE COST SPECIFIC IDENTIFICATIO
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LANDED COST MANAGEMENT CONFIGURE YO
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SALES TAXES INTRODUCTION TO SALES T
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SALES TAXES STEPS: ADD A SALES TAX
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APPROVE/DISPUTE INVOICES APPROVE/DI
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JOURNAL ENTRIES STEPS: CREATE A JOU
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ADJUSTMENTS • Reverse a journal e
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MULTIPLE CURRENCIES HOW TO SET UP M
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MULTIPLE CURRENCIES MULTICURRENCY R
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RELATIONSHIP BETWEEN ACCOUNTING & O
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ACCOUNTS RECEIVABLE SPECIAL PROCEDU
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Index A Accounting and Operations r
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open invoices 125 sales tax liabili
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