Magaya Software Accounting Manual

CREATE BILLS
account available in the dropdown for each currency. To make the bill in
one of those currencies, select it from the dropdown list. For information
on setting up your Magaya system to work with multiple currencies, see
the topic "Multicurrencies".
• Select the vendor. The address will fill in automatically. If you need to
change the address for this transaction, click the “Change” button and
enter the new information. If you have set payment terms for this vendor
or your system, the terms will display here and set the due date. (Extra
Info: Payment terms are set in the Vendor’s profile or Configuration >
Payment Terms.)
• The Transaction Date fills in automatically with today’s date. (Enter the
date of the bill if needed.)
• The Due Date is filled in automatically based on the terms for this vendor.
Change the due date if needed.
• Click on the “Add” button to add charges to the bill. A dialog box opens:
The “Type” selected will pull information from the Items and Services list
(which will show only Items and Services that refer to expense (or COGS)
accounts for this dropdown menu).
The description is optional. Additional information can be added in the
Notes tab. Any notes you add will appear in the invoice for the customer
to see.
Enter the quantity and price. The amount is calculated automatically.
Units is optional (examples are: “pounds”, “lbs”, “each”, etc.).
Click the OK button. The information is saved in the Bill transaction. You
can add as many charges as needed to the Bill.
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