Magaya Software Accounting Manual

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ACTIONS FOR INVOICES • Approve/Dispute an invoice (this option is available from the Actions button in the Invoices List or if you right-click on an invoice in the list. To approve or dispute invoices, the customer profile must have this Web Track access configured; see Chapter 10, “Advanced Accounting Features”.) Click the button to either approve or dispute. Enter the reason in the dialog box. The comment appears in the Events tab for the transaction. • Receive payment for an invoice that you have clicked on. A dialog box opens. See the section . • For details in using the online payments option, see Chapter 9 in the Magaya Software Communications Manual. • Void a transaction you have selected. • Save as Recurrent: This will convert the selected invoice into a Recurrent Invoice that can be charged to the customer every month (or time period you set). Steps for creating recurrent invoices are in the Magaya Software Customization Manual. • Copy an invoice. • To view a list of recurrent invoices, use the Actions button and select “Recurrent Invoices”. 41
IMPORT INVOICES • Open Transactions: This options creates a list of all open transactions. Change the date range to see the time period you choose, or customize the list via the Actions button > Choose Columns. Other options in the Invoices List enable you to choose the columns or view the History of an invoice by selecting the invoice and the History option in the Actions button list. All of the above actions are also available when you right-click on a transaction in the list. To view more details about an invoice, select it and click the “Detail” button in the list view. This gives you more information in one glance. Import Invoices To import invoices into your Magaya system, first format the data into a Comma Separated Value (CSV) file. This can be done in a spreadsheet or a plain text file. Certain data is mandatory and other fields are optional. Create these fields as columns in the CSV file. Mandatory fields: • Entity name (the customer or vendor name) • Transaction number (such as the invoice number) 42
Page 1 and 2: MagayaSoftware AccountingManual Gui
Page 3 and 4: 7. Accounts Payable . . . . . . . .
Page 6 and 7: 1. HOW TO USE THIS MANUAL INTRODUCT
Page 8 and 9: 2. Magaya Accounting System Overvie
Page 10 and 11: ACCOUNTING FOLDER OVERVIEW - Add Bi
Page 12 and 13: 3. ACCOUNTING WIZARD ACCOUNTING WIZ
Page 14 and 15: ENTER INFORMATION IN THE ACCOUNTING
Page 16 and 17: ENTERING OPENING BALANCES ENTER INF
Page 18 and 19: ENTERING OPENING BALANCES ENTER INF
Page 20 and 21: 4. CHART OF ACCOUNTS INTRODUCTION 4
Page 22 and 23: ADD TO THE CHART OF ACCOUNTS • Ex
Page 24 and 25: CONFIGURE DEFAULT ACCOUNTS is usefu
Page 26 and 27: 5. ITEMS AND SERVICES INTRODUCTION
Page 28 and 29: ADD ITEMS AND SERVICES • Other Fr
Page 30 and 31: ACTIONS PERFORMED WITH ITEMS AND SE
Page 32 and 33: 6. ACCOUNTS RECEIVABLE INTRODUCTION
Page 34 and 35: CREATE INVOICES will be visible to
Page 36 and 37: CREATE INVOICES • Add Charges: Cl
Page 38 and 39: CREATE INVOICES 3) Click OK when yo
Page 40 and 41: ACTIONS FOR INVOICES The following
Page 44 and 45: IMPORT INVOICES • Date of the tra
Page 46 and 47: PRINT INVOICES TO A FISCAL PRINTER
Page 48 and 49: CREDIT MEMOS Credit Memos Credit Me
Page 50 and 51: ENTER PAYMENTS Enter Payments A Pay
Page 52 and 53: ENTER PAYMENTS • The A/R Account
Page 54 and 55: ENTER PAYMENTS time per invoice. Th
Page 56 and 57: ACTIONS FOR PAYMENTS Actions for Pa
Page 58 and 59: CUSTOMER PAYMENT TERMS Note: Only u
Page 60 and 61: CUSTOMER PAYMENT TERMS 2) Click the
Page 62 and 63: DEPOSITING PAYMENTS Click on the Ad
Page 64 and 65: ACTIONS FOR DEPOSITS The payment is
Page 66 and 67: REFUND CHECK for this check. This s
Page 68 and 69: 7. ACCOUNTS PAYABLE INTRODUCTION TO
Page 70 and 71: CREATE BILLS account available in t
Page 72 and 73: ACTIONS FOR BILLS When you access t
Page 74 and 75: BILL CREDITS When you purchase a fi
Page 76 and 77: BILL PAYMENTS Bill Payments To pay
Page 78 and 79: PAY MULTIPLE VENDORS Pay Multiple V
Page 80 and 81: PAY MULTIPLE VENDORS In the next sc
Page 82 and 83: VENDOR REFUNDS A dialog box opens.
Page 84 and 85: 8. BANKING INTRODUCTION TO BANKING
Page 86 and 87: WRITING CHECKS • The date is fill
Page 88 and 89: WRITING CHECKS Pay Sales Tax: Use t
Page 90 and 91: ACTIONS FOR CHECKS check fields suc
Page 92 and 93:
ACTIONS FOR CHECKS • Void a check
Page 94 and 95:
MAKING DEPOSITS • History: View r
Page 96 and 97:
MAKING DEPOSITS • Click on a line
Page 98 and 99:
BANK RECONCILIATION If you click th
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BANK RECONCILIATION To view transac
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BANK RECONCILIATION menu. Right-cli
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9. ACCOUNTING REPORTS INTRODUCTION
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OVERVIEW OF ACCOUNTING REPORTS A di
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CUSTOMIZE REPORTS Customize Reports
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CUSTOMIZE REPORTS You can change th
Page 112 and 113:
PROFIT & LOSS REPORT This is an exa
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COMPARATIVE PROFIT & LOSS REPORTS T
Page 116 and 117:
COMPARATIVE PROFIT & LOSS REPORTS 4
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SHIPMENT P&L REPORT • The detaile
Page 120 and 121:
BALANCE SHEET The following is an e
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BALANCE SHEET A detailed Balance Sh
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SALES REPORTS • The Investing sec
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SALES REPORTS Compare Sales: The sa
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PURCHASE REPORTS Purchase Reports P
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PURCHASE REPORTS Reports by Carrier
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PROFIT REPORTS OVERVIEW Profit Repo
Page 134 and 135:
CUSTOMER PROFIT REPORTS Customer Pr
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AGENT PROFIT REPORT Agent Profit Re
Page 138 and 139:
MULTICURRENCY REPORTS Daily Journal
Page 140 and 141:
10. ADVANCED ACCOUNTING FEATURES 10
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION MAIN ACCOU
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ACCOUNTING CONFIGURATION COST CONFI
Page 148 and 149:
ACCOUNTING CONFIGURATION ACCOUNTING
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ACCOUNTING CONFIGURATION MISCELLANE
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AVERAGE COST CONFIGURE AVERAGE COST
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AVERAGE COST ADDITIONAL CONFIGURATI
Page 156 and 157:
AVERAGE COST SPECIFIC IDENTIFICATIO
Page 158 and 159:
LANDED COST MANAGEMENT CONFIGURE YO
Page 160 and 161:
SALES TAXES INTRODUCTION TO SALES T
Page 162 and 163:
SALES TAXES STEPS: ADD A SALES TAX
Page 164 and 165:
APPROVE/DISPUTE INVOICES APPROVE/DI
Page 166 and 167:
JOURNAL ENTRIES STEPS: CREATE A JOU
Page 168 and 169:
ADJUSTMENTS • Reverse a journal e
Page 170 and 171:
MULTIPLE CURRENCIES HOW TO SET UP M
Page 172 and 173:
Page 174 and 175:
Page 176 and 177:
MULTIPLE CURRENCIES MULTICURRENCY R
Page 178 and 179:
RELATIONSHIP BETWEEN ACCOUNTING & O
Page 180 and 181:
ACCOUNTS RECEIVABLE SPECIAL PROCEDU
Page 182 and 183:
Page 184 and 185:
Page 186 and 187:
Page 188 and 189:
Index A Accounting and Operations r
Page 190:
open invoices 125 sales tax liabili
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